2010-08-09 SPDC Meeting C CI OF
SO UTHLAKE
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD MEETING
Monday, August 9, 2010
5:30 p.m.
LOCATION: Southlake Town Hall City Council Chambers
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to order.
REPORTS:
2. Administrative Comments:
A. Introduction and Oath of Office for new Parks Recreation Board
members
CONSENT AGENDA:
3. Consent: No items this agenda
REGULAR AGENDA:
4. Public Forum
5. Consider:
A. Recommendation on proposed FY 2011 SPDC Operating Budget
Public Hearing (SPDC only action item)
B. Recommendation on proposed FY 2011 -2015 SPDC Capital
Improvement Plan and FY 2011 Capital Budget
Public Hearing (Parks Board and SPDC action item)
6. Discussion: No items this agenda
7. Adjournment
Joint Parks and Recreation Board and SPDC
Meeting Date August 9, 2010
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on August 6, 2010, at 5:00
p.m. pursuant to Chapter 551 of the Texas Government Code..
iaea 34-3
If you plan to attend this public meeting and have a disability tha special needs, please
advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will
be made to assist you.
CITY O F
SOU
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION / PARKS AND
RECREATION BOARD MEETING: AUGUST 9, 2010
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
SPDC Board Members present: President Carolyn Morris, Secretary Pamela A. Muller,
Board Members Sherry Berman, and Deborah Frazier.
SPDC Board Members absent: Board Member John Slocum. (Vice- President Virginia M.
Muzyka and Gregory Jones are no longer on the Board since their terms on City Council
ended in May.)
Parks and Recreation Board Members present: Secretary Julie Landesberg and Board
Members Margaret Adams, Sherry Berman, Elaine Cox, Gregg Formella, and Tina
Wasserman.
Parks and Recreation Board Members absent: Chairman John Slocum and Board
Members Randy Williamson and Kevin Smith.
Staff present: Assistant City Manager Ben Thatcher, Director of Community Services Chris
Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community
Services Kerry McGeath, Assistant to the Director Candice Sanders, Director of Finance
Sharen Jackson and Deputy City Secretary Tara Brooks.
Agenda Item No. 1. Call to order. The joint meeting was called to order by President Morris at
6:16 p.m. Secretary Landesberg called to order the Parks Board meeting at 6:17 p.m.
Agenda Item No. 2A. Administrative Comments. Introduction and Oath of Office for new
Parks and Recreation Board Members. Director Tribble welcomed new member Gregg
Formella to the Parks Board and welcomed Margaret Adams and Sherry Berman back to the
Board. Deputy City Secretary Brooks led them in the Statement of Elected and Appointed
Official and the Oath of Office.
CONSENT AGENDA:
Agenda Item No. 3. Consent Agenda. There were no items on this agenda.
REGULAR AGENDA:
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5A. Recommendation on proposed FY 2011 SPDC Operating Budget.
Director Tribble presented this item and answered questions.
r
No one spoke during the public hearing.
This item was considered by the Southlake Parks Development Corporation only.
Motion was made to approve the proposed FY 2011 SPDC Operating Budget, as presented.
Motion: Berman
Second: Frazier
Ayes: Frazier, Muller, Berman and Morris
Nays: None
Approved: 4 -0
Agenda Item No. 5B. Recommendation on proposed FY 2011 -2015 SPDC Capital
Improvement Plan and FY 2011 Capital Budget. Director Tribble presented this item and
answered questions.
The Boards discussed Liberty Park at Sheltonwood Phase II, the prioritization ranking of the
parks projects, and Bicentennial Park Phase III.
President Morris opened the public hearing.
Mike McClanahan, President of the Southlake Baseball Association, 306 Quail Court,
Southlake, Texas, said the restroom / concession stand facility proposed during Bicentennial
Park Phase II is important to SBA and they are committed to helping to get it built.
President Morris closed the public hearing.
The Boards discussed the reallocation of $1.5 million from land acquisition. Director Jackson
and Director Tribble answered questions.
The Parks and Recreation Board voted on this item.
Motion was made to approve the proposed SPDC Capital Improvement Plan for FY 2011
through FY 2015, reallocating $1.5 million in land acquisition funds and reallocating $760,000
from Liberty Park at Sheltonwood Phase II into Bicentennial Park Phase II to complete
concession stand / restroom facilities, and approving the FY 2011 Capital Budget.
Motion: Wasserman
Second: Berman
Ayes: Cox, Landesberg, Berman, Adams, Wasserman
Nays: Formella
Approved: 5 -1
The Southlake Parks Development Corporation voted on this item next.
Motion was made to approve the proposed SPDC Capital Improvement Plan for FY 2011
through FY 2015, reallocating the $760,000 from Liberty Park at Sheltonwood Phase II into
Bicentennial Park Phase II and reallocating the land acquisition amount of $1.5 million, and
recommending the approval of the FY 2011 Capital Budget.
Motion: Berman
Second: Muller
Ayes: Muller, Berman, Morris
Nays: Frazier
Approved: 3 -1
Agenda Item No. 6. Discussion. There were no items on this agenda.
Agenda Item No. 7. Adjournment.
President Morris adjourned the joint meeting of the Southlake Parks Development Corporation
and Parks and Recreation Board at 7:41 p.m.
/,4
Carolyn Mont'
Southlake Parks Development Corporation
President
Joh Slocum
Par s and Recreation Board
airman
Tara Brooks
Deputy City Secretary
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41 A
Description SPDC and Parks Board Meeting
Date 8/9/2010 Location Southlake Council Chambers
SPDC and Parks Board Meeting Southlake Council Chambers
Time Speaker Note
5:29:36 PM test
6:16:48 PM morris called joint meeting to order
617:05 PM landesberg called together park morning
6:19:00 PM tribble welcomed formella, berman, and adams
6:19:15 PM brooks lead in the oath of office
6:19:34 PM public forum no one spoke
6:19:51 PM tribble presented item 5A
6:25:06 PM *muller asked about drilling in north park; asked about concessions for
freezers and ice machines
6:26:31 PM morris asked about the well at bob jones park and bob jones nature
center
6:27:29 .PM 'muller asked about wells at bicentennial park
6:28:00 PM *.berman asked about wells at bob jones; asked about joint utiliztion
funds;
6:29:55 PM morris opened public hearing; no one spoke
6:30:52 PM berman motion to approve; frazier 2nd; approved 4-0
6:31:28 PM tribble presented item 5B
6:44:49 PM cox asked about phase 2 at liberty park at sheltonwood
6:47:29 PM muller asked about parking, wayfinding signs; coordinate with
lacrosse
6:50:16 PM *frazier potential buffer between homes and possible future parking
6:50:55 PM muller will face difficult decisions in the future
6:52:18 PM frazier look at possible appraisal of mr shelton's property
6:52:58 PM cox has not seen park utilized; does not seem logical to pay for
improvements; when there is not parking
6:53:42 PM imorris has been rented yet; not advertised that it exists
6:54:21 PM adams asked about prioritization
6:54:59 PM wasserman asked about prioritization
6:56:13 PM *tribble 'items on list are in current master plan; other items like dog
park and football field are not in current master plan
6:58:04 PM *jackson some projects fell below funding
7:02:25 PM !boards discussed master plans vs cip and future plans
7:04:11 PM wasserman asked about bicentennial park phase 3
7:07:15 PM cox possible to move money for liberty park to bicentennial park?
7:07:57 PM morris people want parks without organized sports liberty park gives
us that
7:09:49 PM wasserman would like to try to finish out
7:09:59 PM imuller liberty park is passive and looks done, no parking
7:10:47 PM landesberg always see bicyclist and walkers at liberty park
7:11:51 PM berman still a passive park without more improvements
8/9/2010 2 of 3
•
SPDC and Parks Board Meeting Southlake Council Chambers
Time Speaker Note
7:14:41 PM formella trees in parking to be taken out; another egress on shady oaks
7:18:00 PM wasserman asked about concession stand, could $760000 build new
concession
7:21:18 PM muller asked adventure alley
7:24:36 PM mike mclanahan president soutlake baseball ass, 306 quail creek, the
concession stand is important to sba
7:27:55 PM berman ok to not have $1.5 M
7:28:08 PM frazier agreed
7:28:19 PM jackson if a piece of property becomes available there will not be any
money available
7:29:00 PM berman wants to keep money for property purchase
7:33:36 PM Wasserman motion to approve; 2nd Adams; approved 5-1 (formella)
7:40:52 PM Berman motion to approve, 2nd Muller, approved 3-1 (frazier)
7:41:28 PM berman motion to adjourned
7:41:46 PM morris adjourned.
8/9/2010 3 of 3