2010-05-18 SPDC MeetingCI OF
SO UTHLAKE
SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
May 18, 2010
4:00 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of
the Texas Government Code, Section 551.071, consultation with attorney,
Section 551.072, deliberation regarding real property, and /or Section
551.073, deliberation regarding prospective gift, Executive Session may
be held for the Southlake Parks Development Corporation to seek advise
from the City Attorney as to the posted subject matter of this Southlake
Parks Development Corporation meeting.
3. Reconvene: Action necessary on item discussed in Executive
Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS: There are no items for this meeting.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks
Development Corporation Board and will be enacted with one motion. There will
be no separate discussion of items unless a Board member or citizen so
requests, in which event the item will be removed from the general order of
business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes from the February 16, 2010 Southlake
Parks Development Corporation meeting
REGULAR AGENDA:
7. Consider:
A. Recommendation on funding plan for the relocation of the
Community Services Department offices to Town Hall
B. Recommendation to approve the Site Plan for North Park
Southlake Parks Development Corporation
Meeting Date May 18, 2010
Page 2of3
8. Discussion: There are no items for this meeting.
9. Adjournment.
Lori A. Payne,17RMC
City Secretary
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards
at Town Hall, 1400 Main Street, on May 14, 2010 at 5:00 p.m. pursuant to the
Texas Government Code, Chapter 551.
If you plan to attend this meetiirg and•l ave•t disiiility that requires special needs, please advise
the City Secretary's Office 480h0kiissic i ss dvance at (817) 748 -8016, and reasonable
accommodations will be made to assig0811.
Southlake Parks Development Corporation
Meeting Date May 18, 2010
Page 3 of 3
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney
concerning any item on this agenda, about pending and contemplated litigations,
or a settlement offer, or on a matter in which the duty of the attorney to the
Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter
551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to
the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A
CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
CITY OF
SOUTHLAKE
SPECIAL SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING:
MAY 18, 2010
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members present: President Carolyn Morris, Vice - President Virginia M. Muzyka,
Secretary Pamela A. Muller, Board Members Sherry Berman, Deborah Frazier (arrived at 4:31
p.m.), and John Slocum.
Board Members absent: Board Member Gregory Jones.
Staff present: Assistant City Manager / Director of Public Safety Jim Blagg, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kari Happold,
Assistant to the Director Candice Sanders, Director of Finance Sharen Jackson and Deputy
City Secretary Tara Brooks.
Agenda Item No. 1. Call to order. The meeting was called to order by President Morris at 4:04
p.m.
Agenda Item No. 2. Executive Session / Agenda Item No. 3. Reconvene. An Executive
Session was not held.
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5. Administrative Comments. President Morris presented a plaque to
outgoing Vice - President Muzyka and thanked her for her service.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes from the February 16, 2010 Southlake Park
Development Corporation meeting. There was not a discussion on this item.
Motion was made to approve the minutes of the February 16, 2010 Southlake Parks
Development Corporation meeting.
Motion: Berman
Second: Muller
Ayes: Muzyka, Slocum, Berman, Muller and Morris
Nays: None
Approved: 5 -0
REGULAR AGENDA:
3A -1
Agenda Item No. 7A. Recommendation on funding plan for the relocation of the Community
Services Department offices to Town Hall. Director Tribble presented this item and answered
the Board's questions.
Motion was made to recommend the funding plan for the relocation of the Community
Services Department offices to Town Hall.
Motion: Muller
Second: Slocum
Ayes: Slocum, Berman, Muller, Muzyka, Morris
Nays: None
Approved: 5 -0
Agenda Item No. 7B. Recommendation to approve the Site Plan for North Park. A
presentation was not made on this item. Director Tribble answered the Board's questions.
The Board discussed the gate and fencing options, the trail, access to Ridgecrest, traffic and
parking.
Board Member Frazier arrived during the discussion of this item.
Motion was made to recommend approval of the Site Plan for North Park as presented, but
with two amendments: 1.) continue the trail to the parking lot to eventually end up at Dove
Road; and, 2.) there will be no access to the cul -de -sac.
Motion: Slocum
Second: Berman
Ayes: Berman, Frazier, Muller, Muzyka, Slocum, Morris
Nays: None
Approved: 6 -0
Agenda Item No. 8. Discussion.
The Board discussed parking at Liberty Park at Sheltonwood with Director Tribble.
The Board discussed the parking at Royal and Annie Smith Park with Director Tribble.
Director Jackson answered questions regarding the sales tax numbers.
The Board thanked Vice - President Muzyka for her service.
Agenda Item No. 9. Adjournment.
Motion was made to adjourn the meeting.
Motion: Berman
Second: Slocum
Ayes: Berman, Frazier, Muller, Muzyka, Slocum, Morris
Nays: None
Approved: 6 -0
President Morris adjourned the meeting 4:56 p.m.
3A -2
arolyn Mod" s
ATTEST: President
Ua,c1■1 it
Tara Brooks
Deputy City Secretary
3A -3
Description SPDC Meeting - Morris, Berman, Muller, Muzyka, Slocum; arrived (4:31 pm)
Date 5/18/2010 Location Southlake Council Chambers
' '*‘
SPDC Meeting - Morris, Berman, Muller, Muzyka, Slocum; arrived Southlake Council Chambers
Time Speaker Note
4:04:51 PM Morris call to order
4:05:11 PM *public forum no one
4:05:38 PM Morris presented plaque to Muzyka
4:07:12 PM Berman motion to approve item 6A; Muller 2nd; approved 5-0
4:07:41 PM Tribble presented item 7A
4:09:04 PM !Muller asked about furniture
4:10:41 PM Tribble showed layouts and listed staff that would move over
4:12:32 PM Berman parking?
4:12:53 PM Tribble online registration; 3d brochures online; easier procedures for
registrations, etc. online or by phone
4:13:56 PM Blagg less parking than municipal court
4:14:16 PM muzyka evans house would have split staff too
4:16:15 PM muller motion to approve; slocum -2nd; approved 5-0
4:17:29 PM muller proposed not having presentation on North Park; start with
questions; board agreed
4:18:09 PM *Berman asked about gate access to hoa
4:19:03 PM Morris gate to Ridgecrest?
4:21:40 PM !Board discussed gate options
4:25:36 PM Board discussed increasing trail from fields to pond
4:28:00 PM Board discussed access to Ridgecrest; Blagg addressed parking
questions; Tribble addressed traffic concerns
4:31:04 PM i.Frazier arrived
4:32:27 PM Berman fencing question
4:33:11 PM Board discussed neighborhood meetings and requests - noise,
fencing, trash, lighting, traffic; due diligence for location; loss of
1 field; hours
4:43:08 PM Morris pond on north pat
4:43:18 PM Tribble going away
4:43:30 PM Slocum berm and wall
4:43:38 PM Tribble retaining wall will block car lights
4:44:48 PM Board discussed gate to neighborhood
4:49:57 PM Slocum motion to approve as presented with 2 amedments. 1. trail to
cont to parking lot and on to dove; 2. no access; berman - 2nd;
motion 6-0
4:51:10 PM Morris asked about parking at Liberty Park
4:51:23 PM Tribble plan to use North Park; shuttles
4:52:21 PM Muzyka woring with school with Royal and Annie parking?
4:52:50 PM Tribble have talked to principal
4:53:28 PM Muller joint use agreement
4:53:46 PM 'Tribble school can access, but parking lot not accessible from school
4:54:22 PM Morris add parking to the park
4:54:38 PM Morris asked about sales tax
5/18/2010 2 of 3
SPDC Meeting - Morris, Berman, Muller, Muzyka, Slocum; arrived Southlake Council Chambers
Time Speaker Note
4:54:45 PM Jackson uup 4.9% in March since last year; aboe budget; sales tax
down overall 2%
4:55:39 PM Morris thanked Muzyka
4:56:01 PM morris adjourned
5/18/2010 3 of 3