2003-08-19 (2) City of Southlake, Texas
MEMORANDUM
August 13, 2003
TO: Billy Campbell, City Manager
FROM: John Eaglen, Assistant to the City Manager (481 -1433)
SUBJECT: Agenda Item Comments for Tax Increment Reinvestment Zone Number One
Board of Directors Meeting, August 19, 2003
Agenda Item No. 2. Approval of the minutes from the Tax Increment Reinvestment Zone Number
One Board of Directors Meeting held on January 21, 2003. The minutes are included in your packet.
If you have any questions or concerns, please contact Lori Farwell.
Agenda Item No. 3. Recommendation to the City Council to approve Resolution No. 03 -062, to
authorize the Board of Directors to revise the Bylaws of Tax Increment Reinvestment Zone Number
One, City of Southlake, Texas, Article II, Section 3: Regular Meetings; and Article II, Section 6:
Conduct of Business. The City Council adopted the Bylaws on February 15, 2000. The Bylaws serve
to assist the City Council in the management and control of the property and affairs of the Zone.
Furthermore, the Bylaws also provide guidelines for the Board of Directors.
Article II: Board of Directors; Section 3: Regular Meetings — There are two points to this
proposed amendment. One is amending the requirements for designating a regular meeting
schedule by the standard of a minute order versus passing by resolution. The second proposal
inserts verbiage into Section 3 that is present in Section 4: Special or Emergency Meetings.
This establishes a consistent and standard notification practice for all meetings.
Article II: Board of Directors; Section 6: Conduct of Business — This proposed amendment
would make the City Secretary of the City of Southlake the Board of Directors Secretary.
Agenda Item No. 4. Fiscal Year 2003 -04 Tax Increment Reinvestment Zone Number One Budget
Overview. The TIRZ Board of Directors has traditionally requested this agenda item to be on their
August meeting agenda. The only expenditures proposed in the FY 2003 -04 Budget are for debt
service ($1,376,737), leaving a proposed Ending Fund Balance of $14,607. Please contact Sharen
Elam with any questions relating to the agenda item.
Billy Campbell
• Agenda Item Comments
Board of Directors Meeting August 19, 2003
Page 2 of 2
Agenda Item No. 5. Briefing on Southlake Town Square Projects. The Board of Directors will be
updated on the progress of Town Square Projects.
As always, we appreciate your commitment and service to the community. If you have any questions
or comments on the agenda or packet materials, please do not hesitate to contact Sharen or myself.