2010-10-12 P&Z Meeting er CITY OF
SOUTHLAKE
TEXAS
JOINT CITY COUNCIL AND
PLANNING AND ZONING COMMISSION WORK SESSION
OCTOBER 12, 2010
LOCATION: Southlake Town Hall
1400 Main Street
Council Chambers / Executive Conference Room
Southlake, Texas 76092
TIME: 5:30 p.m.
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at any time during the meeting that a need arises
for the City Council and the Planning and Zoning Commission to seek
advice from the City Attorney as to the posted subject matter of this
meeting.
1. Section 551.071: Consultation with attorney
a. Seek advice of the city attorney regarding gas drilling and
production and gas utility companies.
b. Seek advice of the city attorney regarding conflict of interest
— Discuss Chapter 171 and City Code of Ethics.
c. Seek advice of the city attorney regarding city ordinances
related to gas drilling and production and gas utility
companies.
B. Reconvene: Reconvene the meeting and take any action necessary on
items discussed in Executive Session.
3. Staff Presentation: Overview of Specific Use Permit and Gas Well Permit
Applications for XTO Gas Well (JGJ Lease) located on approximately 52 acres at
651 and 655 East Highland Street on property described as Lots 1R1 & 2, Block
A, Milner Addition.
4. Staff Presentation: Overview of Unregulated Pipeline Permit relating to XTO
Gas Well Specific Use Permit Application (JGJ Lease). Energy Transfer is
requesting approval of an Unregulated Pipeline Permit in association with the
XTO Gas Well Specific Use Permit request (JGJ Lease).
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
Joint City Council - P8Z work session agenda
October 12, 2010
Page 2 of 4
5. Discussion: Overview of emerging technologies and operational practices related
to gas drilling and production and gas utility companies.
6. Discussion: Regulation and evaluation of gas drilling and production and gas utility
operations and possible secondary effects of such operations.
7. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 8, 2010, by 5:00 p.m.,
pursuant to the
ms / Texas Government Code, Chapter 551. ,,. .40..., 7
• s
Lori Payne, TR o r "
City Secretary _ I • .
• •
If you plan to attend this pubs /c,megtirv' a disability that requires special needs, please
advise the City Secretary's dffioc,,; i't urs in advance at 817 -748 -8016 and reasonable
accommodations will be made to assist you.
City of Southlake
Joint City Council - P&Z work session agenda
October 12, 2010
Page 3 of 4
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and /or contemplated litigation subjects:
1. Jayson Steele vs. City of Southlake. August 2008.
2. Pending Public Information Act requests.
3. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
4. Legal issues regarding the Barnett Shale gas extraction and transportation.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
Section 418.183(fl: Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
City of Southlake
Joint City Council - P&Z work session agenda
October 12, 2010
Page 4 of 4
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism - related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and /or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
CIY O F
T
SOUH LAKE
TEXAS T
JOINT CITY COUNCIL AND PLANNING AND ZONING COMMISSION WORK
SESSION MINUTES — OCTOBER 12, 2010
LOCATION: Southlake Town Hall
1400 Main Street
Council Chambers
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor John Terrell, Deputy Mayor Pro Tem Brandon
Bledsoe, and Councilmembers Carolyn Morris, Pamela A. Muller, Jeff Wang and Al Zito.
CITY COUNCIL ABSENT: Mayor Pro Tem Laura K. Hill.
PLANNING AND ZONING COMMISSION PRESENT: Chairman Darrell Faglie, Vice -
Chairman Robert Hudson, and Commissioners Joe Lancor, Brigham McCown, Shahid
Shafi, and Michael Springer (arrived at 6 :03 p.m.).
PLANNING AND ZONING COMMISSION ABSENT: Commissioner Jim Hamel.
STAFF PRESENT: City Manager Shana Yelverton, Community Relations Officer Pilar
Schank, Director of Economic Development Greg Last, Director of Information
Technology Dale Dean, Director of Planning and Development Services Ken Baker,
Planner I Lorrie Fletcher, Director of Public Works Robert Price, City Attorney E. Allen
Taylor, and City Secretary Lori Payne.
Agenda Item No. 1. Call to order. Mayor Terrell called the meeting to order at 5:37 p.m.
Agenda Item No. 2A. Executive Session. Mayor Terrell announced the City Council and
the Planning and Zoning Commission would be going into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071,
551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). City
Council and the Planning and Zoning Commission adjourned for Executive Session at
5:37 p.m. Executive Session began at 5:45 p.m. and ended at 6:07 p.m.
Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the work session at 6:17
p.m. and asked if any action was necessary from Executive Session. No action was
necessary.
Agenda Item No. 3. Staff Presentation: Overview of Specific Use Permit and Gas Well
Permit Applications for XTO Gas Well (JGJ Lease) located on approximately 52 acres at
JOINT CITY COUNCIUP &Z COMMISSION WORK SESSION MINUTES, OCTOBER 12, 2010
Page 1 of 2
651 and 655 East Highland Street on property described as Lots 1R1 & 2, Block A,
Milner Addition. Planner Fletcher presented Items 3 and 4 simultaneously.
Agenda Item No. 4. Staff Presentation: Overview of Unregulated Pipeline Permit relating
to XTO Gas Well Specific Use Permit Application (JGJ Lease). Energy Transfer is
requesting approval of an Unregulated Pipeline Permit in association with the XTO Gas
Well Specific Use Permit request (JGJ Lease). Planner Fletcher presented Items 3 and
4 simultaneously.
The Council and the Commission discussed the items and asked questions of staff.
Directors Baker and Price and Planner Fletcher answered questions from the group.
Mayor Terrell called for a break at 7:45 p.m. and reconvened the work session at 8:02
p.m.
Agenda Item No. 5. Discussion: Overview of emerqinq technologies and operational
practices related to gas drilling and production and gas utility companies. Director Baker
presented Items 5 and 6 simultaneously and addressed questions from the group.
Agenda Item No. 6. Discussion: Regulation and evaluation of gas drilling and production
and gas utility operations and possible secondary effects of such operations. Director
Baker presented Items 5 and 6 simultaneously and addressed questions from the group.
Agenda Item No. 7. Meeting adjourned. Mayor Terrell adjourned the meeting at 8:19
p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
/ # I
John Terrell
Mayor
ATTEST:
Lori Payne •.. - -- -
City Secretary
Darrell Fagl e
Planning and Zoning Commission
- / / 1, Chairman
Stephanie Breitbarth
Commission Secretary
JOINT CITY COUNCIUP &Z COMMISSION WORK SESSION MINUTES, OCTOBER 12, 2010
Page 2 of 2