2009-09-17 P&Z Meeting
CITY OF
SOUTHLAKE
TEXAS
PLANNING AND ZONING COMMISSION MEETING: SEPTEMBER 17, 2009
LOCATION: 1400 Main Street, Southlake, Texas
City Council Chambers of City Hall
EXECUTIVE SESSION: If a need arises to seek the advice from the City Attorney as to the posted
subject matter of this Planning and Zoning Commission meeting, the issues or matters will be
discussed in executive session.
1. Pursuant to Section 551.071, Texas Government Code, the Commission may meet in
executive session to consult with the City Attorney regarding matters authorized by Section
551.071, including matters posted on this agenda.
2. Reconvene: Action necessary on items discussed in executive session.
REGULAR SESSION: 7:30 P.M. or immediately following the Southlake 2030 Plan
Vision, Goals and Objectives Committee meeting.
1. Call to Order.
2. Approval of the minutes of the Planning and Zoning Commission meeting held on September
3, 2009.
3. Administrative Comments.
REGULAR AGENDA:
4. Consider: ZA09-036, SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR
SPOKES 4 HOPE (POLICE MOTERCYCLE RODEO) on property being
described as Lot 1, Block 17, Southlake Town Square Addition, Southlake,
Tarrant County, Texas and being located at 1420 Division Street, Southlake,
Texas. The Current Zoning is "DT" Down Town District. SPIN Neighborhood # 8.
PUBLIC HEARING
5. Consider: ZA09-038, SITE PLAN FOR 175 MIRON DRIVE (ROOF IMPROVEMENTS) on
property being described as Lot 2R1, Block 1, Miron Subdivision, Southlake,
Tarrant County, Texas and being located at 175 Miron Drive, Southlake, Texas.
The Current Zoning is "61" Business Service Park District. SPIN Neighborhood
# 8.
PUBLIC HEARING
6. Consider: ZA09-039, SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR
HOME FOR THE HOLIDAYS AND FESTIVAL OF TREES on property being
described as Southlake Town Square Addition, Southlake, Tarrant Country,
Texas and being generally located between East Southlake Boulevard, North
Carroll Avenue and S.H. 114, Southlake, Texas. The Current Zoning is "DT"
Down Town District. SPIN Neighborhood # 8.
PUBLIC HEARING
7. Consider: MEETING ADJOURNMENT
PLANNING AND ZONING COMMISSION AGENDA
September 17, 2009
PAGE 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, September 11, 2009, at 6:00 p.m., pursuant to the
Texas Government Code, Chapter 551.
~ epg TA Y y`e- ®UT' Sgt
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Lori Payne, TRMC o;
City Secretary
° If you plan to attend this public me g'apd have a dis4ilityjhat requires special needs, please advise the City Secretary 48 hours in
advance at 817-748-8016, and reasdVble kVommo jWons jD l be made to assist you.
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CITY OF
SOUTHLAI.E
TEXAS
1 REGULAR PLANNING AND ZONING COMMISSION MEETING SEPTEMBER 17, 2009
2
3 LOCATION: 1400 Main Street, Southlake, Texas
4 Work Session - Executive Conference Room, Suite 268 of City Hall or City
5 Council Chambers of City Hall
6 Regular Session - City Council Chambers of City Hall
7
8 COMMISSIONERS PRESENT: Chairman Al Morin, Vice-Chairman Darrell Faglie and
9 Commissioners Jeff Wang, Brigham McCown, and Joe Lancor
10
11 COMMISSIONERS ABSENT: Commissioners Robert Hudson and Michael Springer
12
13 STAFF PRESENT: Ken Baker, Director of Planning & Development Services; Clayton Comstock,
14 Planner II; Lorrie Fletcher, Planner I; Bob Price, Director of Public Works; and Stephanie Breitbarth,
15 Administrative Secretary.
16
17 Agenda Item No. 1 - Call to Order: Chairman Morin called the regular meeting to order at 7:36:59
18 p.m.
19
20 Agenda Item No. 2 - Approval of Minutes: Chairman Morin opened discussion of the minutes of
21 the Special Planning and Zoning Commission meeting held on September 3, 2009.
22
23 Motion was made to approve the minutes of the Special Planning and Zoning Commission meeting
24 held on September 3, 2009, as presented.
25
26 Motion: Faglie
27 Second: McCown
28 Ayes: Wang, McCown, Lancor, Faglie, Morin
29 Nays: None
30 Abstain: None
31 Approved: 5-0
32 Motion carried
33
34 Agenda Item No. 3 - Administrative Comments: Ken Baker, Director of Planning & Development
35 Services, stated there were no Administrative Comments at this time.
36
37 Agenda Item No. 4 - ZA09-036, Specific Use Permit for a Mass Gathering Event for Spokes 4
38 Hope (Police Motorcycle Rodeo): Lorrie Fletcher, Planner 1, presented this item to the
39 Commission for a Specific Use Permit for a Mass Gathering Event for Spokes 4 Hope (Police
40 Motorcycle Rodeo) on property being described Lot 1, Block 17, Southlake Town Square Addition,
41 Southlake, Tarrant County, Texas and being located at 1420 Division Street, Southlake, Texas. The
42 Current Zoning is "DT" Down Town District. SPIN Neighborhood # 8. The Owner is Inland Southwest
43 Management, LLC. The Applicant is Past Pro Players Foundation, d.b.a. Spokes4Hope.
44
45 Officer Alton Wells, City of Southlake Department of Public Safety, Traffic Division; Commented
46 on the Spokes 4 Hope organization and a responded to questions from the Commission.
47
48 Chairman Morin opened the public hearing for this item.
49
50 No one from the audience came forward to speak.
Planning and Zoning Commission Meeting - September 17, 2009
Page 1 of 3
51
52 Chairman Morin closed the public hearing and called for further discussion. No further discussion
53 took place.
54
55 Motion was made to approve ZA09-036, a Specific Use Permit for a Mass Gathering Event for
56 Spokes 4 Hope (Police Motorcycle Rodeo), for three (3) times over the next six (years) as long as
57 the scope of the event does not change and subject to Staffs Report dated September 11, 2009.
58
59 Motion: Faglie
60 Second: McCown
61 Ayes: Wang, McCown, Lancor, Faglie, Morin
62 Nays: None
63 Abstain: None
64 Approved: 5-0
65 Motion carried
66
67 Agenda Item No. 5 - ZA09-038, Site Plan for 175 Miron Drive Roof Improvements: Clayton
68 Comstock, Planner II, presented this item to the Commission for a Site Plan for 175 Miron Drive
69 Roof Improvements on property being described as Lot 2R1, Block 1, Miron Subdivision, Southlake,
70 Tarrant County, Texas and being located at 175 Miron Drive, Southlake, Texas. The Current Zoning
71 is "B1" Business Service Park District. SPIN Neighborhood # 8. The Owner is Nalia & Shezad Malik.
72 The Applicant is Lonardo Construction.
73
74 Lonardo Construction, 2401 Stockbridge Rd., #12108, Denton, TX; Provided the Commission with
75 samples of the roofing material and colors. Commissioners discussed the lack of articulation on the
76 current proposal and asked the applicant if he would be willing to revise the plan to reflect more
77 articulation. The Applicant requested to table this item to the next Planning and Zoning Commission
78 meeting to allow time to revise the site plan to reflect more articulation.
79
80 Motion was made to table ZA09-038, a Site Plan for 175 Miron Drive Roof Improvements, to the
81 October 8, 2009 Planning and Zoning Commission meeting.
82
83 Motion: Faglie
84 Second: Lancor
85 Ayes: Wang, McCown, Lancor, Faglie, Morin
86 Nays: None
87 Abstain: None
88 Approved: 5-0
89 Motion tabled
90
91 Agenda Item No. 6 - ZA09-039, Specific Use Permit for a Mass Gathering Event for Home for
92 the Holiday's and Festival of Trees: Lorrie Fletcher, Planner I, presented this item to the
93 Commission for a Specific Use Permit for a Mass Gathering Event for Home for the Holiday's and
94 Festival of Trees on property being described Southlake Town Square Addition, Southlake, Tarrant
95 Country, Texas and being generally located between East Southlake Boulevard, North Carroll
96 Avenue and S.H. 114, Southlake, Texas. The Current Zoning is "DT" Down Town District. SPIN
97 Neighborhood # 8. The Owner is Inland Southwest Management, LLC. The Applicant is Southlake
98 Greater Southlake Women's Society.
99
100 Carla Chase, Inland Southwest Management, LLC, 1256 Main St., Ste. 244, Southlake, TX; Kari
91 Happold, Deputy Director of Community Services, 400 N. White Chapel Blvd., Southlake, TX and
Planning and Zoning Commission Meeting - September 17, 2009
Page 2 of 3
102 Monique Shill, Southlake Greater Southlake Women's Society, 162 Jellico Cir., Southlake, TX,- Made
'03 presentation to and responded to questions from the Commission.
X04
105 Bob Price, Director of Public Works; Responded to questions from the Commission relating to the
106 valet services and provided a memo to the Commission, dated September 17, 2009, on this matter.
107
108 Chairman Morin opened the public hearing for this item.
109
110 Carla Chase, Inland Southwest Management, LLC, 1256 Main St., Ste. 244, Southlake, TX,
111 Commented on the valet services stating that they will be similar to the services provided at the
112 Shops of Legacy in Plano, Texas and noted that this service works well in these situations.
113
114 Officer Natalie Holt, City of Southlake Department of Public Safety, 1515 Cannon Parkway,
115 Roanoke TX, Commented about the benefits of Valet services but noted of the congestion around
116 Truluck's and The Cheesecake Factory.
117
118 Carolyn Morris, 403 St Charles Ct., Southlake, TX, Commented on the valet service at Shops of
119 Legacy and the efficiency of this service during the holiday season.
120
121 No one from the audience came forward to speak.
122
123 Chairman Morin closed the public hearing and called for further discussion. Commissioners
124 discussed valet parking issues and length of Specific Use Permit approval of one (1) year versus
125 three (3) years.
126
127 Motion was made to approve ZA09-039, a Specific Use Permit for a Mass Gathering Event for
28 Home for the Holiday's and Festival of Trees, for a term of one (1) year, subject to Staffs Report
129 dated September 11, 2009, and also subject to the memo from Bob Price, Director of Public Works,
130 dated September 17, 2009.
131
132 Motion: Faglie
133 Second:Lancor
134 Ayes: Wang, McCown, Lancor, Faglie, Morin
135 Nays: None
136 Abstain: None
137 Approved: 5-0
138 Motion carried
139
140 Agenda Item No. 7 - Meeting Adjournment: Chairman Morin adjourned the meeting at 9:0 :34
141 p.m. on September 17, 2009.
142
143
144
145 Al onn
146 Chairman
147 ATTEST:
148
149
150
151 Stephanie Breitbarth
'52 Commission Secretary
Planning and Zoning Commission Meeting - September 17, 2009
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