2004-07-22 P&Z Meeting
PLANNING AND ZONING COMMISSION MEETING: JULY 22, 2004
WORK SESSION: 5:30 P.M.
LOCATION: 1400 Main Street, Southlake, Texas
Meeting Rooms 3C and 3D of City Hall
1. Discussion of the Southlake 2025 Plan
2. Discussion of all items on tonight's meeting agenda.
REGULAR SESSION: 7:00 P.M.
LOCATION: 1400 Main Street, Southlake, Texas
City Council Chambers of City Hall
1. Call to Order
2. Approval of the minutes of the Planning and Zoning Commission meetings held on July 8,
2004
3. Administrative Comments
CONSENT AGENDA:
4. Consider: ZA04-017, ZONING CHANGE AND SITE PLAN FOR DEEP SOUTH OFFICE
COMPLEX located southwest of the intersection of State Highway 114 and Dove
Road, Southlake, Texas. Current Zoning: "AG" Agricultural District. Requested
Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood # 11.
THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL
AUGUST 19, 2004 PLANNING AND ZONING COMMISSION MEETING.
(PUBLIC HEARING CLOSED)
5. Consider: ZA04-046, FINAL PLAT FOR SOUTHLAKE TOWN SQUARE,
BROWNSTONES AT TOWN SQUARE, PHASE 1 located east of the
intersection of Main Street and Central Avenue and north of the intersection of
Summit Avenue and E. Southlake Boulevard. Current Zoning: "DT" Downtown
District. SPIN Neighborhood # 8.
REGULAR AGENDA:
6. Consider: ZA04-026, ZONING CHANGE AND SITE PLAN FOR CARROLL TERRACE
located at 600 North Carroll Avenue, Southlake, Texas. Current Zoning: "O-1"
Office District. Requested Zoning: S-P-1 Detailed Site Plan District. SPIN
Neighborhood # 10.
PUBLIC HEARING
PLANNING AND ZONING COMMISSION AGENDA
July 22, 2004
PAGE2
7. Consider: ZA04-024, PRELIMINARY PLAT FOR CARROLL TERRACE located at 600
North Carroll Avenue, Southlake, Texas. Current Zoning: "O-1" Office District.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood # 10.
PUBLIC HEARING
8. Consider: ZA04-039, ZONING CHANGE AND SITE PLAN FOR CEDAR RIDGE
OFFICES. The property is located on the northwest corner of State Hwy. 114 and
N. Carroll Avenue. Current Zoning: "C-3" General Commercial District.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood # 6.
PUBLIC HEARING
9. Consider: ZA04-040, PLAT REVISION FOR LOTS 1R1 THROUGH 1R7, BLOCK A, 114
& CARROLL ADDITION located on the northwest corner of State Hwy. 114 and
N. Carroll Avenue. Current Zoning: "C-3" General Commercial District.
Proposed Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood # 6.
PUBLIC HEARING
10. Consider: ZA04-052, SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT for
Oktoberfest on property described as Southlake Town Square, Phase One.
Current Zoning: "DT" Downtown District. SPIN Neighborhood # 8.
PUBLIC HEARING
11. Consider: ZA04-053, SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
BEVERAGES for Oktoberfest on property described as Southlake Town Square,
Phase One. Current Zoning: "DT" Downtown District. SPIN Neighborhood # 8.
PUBLIC HEARING
12. Consider: ZA04-055, PLAT REVISION FOR LOTS 3R1 & 3R2, GREEN MEADOW
SUBDIVISION located on the south side of E. Continental Boulevard at the
intersection of E. Continental Boulevard and S. Kimball Avenue. Current Zoning:
"I-1" Light Industrial District. SPIN Neighborhood # 7.
PUBLIC HEARING
13. Consider: AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE NO.
480, SECTION 4, DEFINITIONS AND SECTION 45 SPECIFIC USE
PERMITS, as amended, pertaining to petroleum operations, oil & natural gas
drilling and production. (Proposed Ordinance No. 480-YY).
PUBLIC HEARING
14. Meeting Adjournment
PLANNING AND ZONING COMNHSSION AGENDA
July 22, 2004
PAGE3
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, July 16, 2004, at 6:00 p.m., pursuant to the Texas
Government Code, Chapter 551.®,,,
110 S
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Lori Farwell
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City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to assist you.
I REGULAR PLANNING AND ZONING
2 COMMISSION MEETING
3 July 22, 2004
4
5 COMMISSIONERS PRESENT: Vice Chairman Debra Edmondson, and Commissioners Bill
6 Vaughan, Michael Springer, and Michael Boutte.
7
8 COMMISSIONERS ABSENT: Chairman Stansell, Al Morin, and Brandon Bledsoe
9
10 CITY STAFF PRESENT: Bruce Payne, Planning Director; Ken Baker, Senior Planner; Dennis
11 Killough, Senior Planner; and Lorrie Fletcher, Administrative Assistant.
12
13 Vice Chairman Edmondson called the meeting to order at 6:56:13 p.m.
14
15
16 AGENDA ITEM # 2 APPROVAL OF MINUTES:
17 Vice Chairman Edmondson opened discussion of the minutes of the Planning and Zoning
18 Commission meeting held on July 8, 2004.
19
20 Motion was made to approve the minutes of the Planning and Zoning Commission meeting held on
21 July 8, 2004, as presented.
22
23 Motion: Vaughan
24 Second: Springer
25 Ayes: Boutte, Vaughan, Springer, Edmondson
26 Nays: None
27 Approved: 4-0
28 Motion carried.
29
30
31 AGENDA ITEM # 3 ADMINISTRATIVE COMMENTS:
32 Vice Chairman Edmondson announced Bruce Payne's resignation and stated Ken Baker would be the
33 interim Planning Director. Ken Baker invited the Commissioners to attend the upcoming TXAPA
34 workshop. Ken Baker also stated staff had received Conflict of Interest Affidavits from Commissioner
35 Vaughan regarding cases ZA04-039, Zoning Change and Site Plan for Cedar Ridge; ZA04-040, Plat
36 Revision for Cedar Ridge; ZA04-024, Preliminary Plat for Carroll Terrace; and ZA04-026, Zoning
37 Change and Site Plan for Carroll Terrace. Due to a lack of quorum, the Planning and Zoning
38 Commission would not be taking action on these items this evening. These items will be placed on the
39 next regular agenda for August 5, 2004, Planning and Zoning Commission meeting.
40
41
42 CONSENT AGENDA ITEM # 4 ZA04-017 ZONING CHANGE AND SITE PLAN FOR DEEP
43 SOUTH OFFICE COMPLEX:
Planning and Zoning Commission Meeting Minutes on July 22, 2004 1
I The property is located southwest of the intersection of State Highway 114 and Dove Road,
2 Southlake, Texas. Current Zoning: AG Agricultural District. Requested Zoning: S-P-1 Detailed Site
3 Plan District. SPIN Neighborhood # 11. The Owner is Shallow North, L.P. The Applicant is Blake
4 Architects. THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL AUGUST
5 19, 2004. (PUBLIC HEARING CLOSED)
6
7 CONSENT AGENDA ITEM # 5, ZA04-046, FINAL PLAT FOR SOUTHLAKE TOWN SQUARE,
8 BROWNSTONES AT TOWN SQUARE, PHASE 1:
9 The property is located east of the intersection of Main Street and Central Avenue and north of the
10 intersection of Summit Avenue and E. Southlake Boulevard. Current Zoning: DT Downtown
11 District. SPIN Neighborhood # 8. The Owner is PKB Enterprises, LTD. The Applicant is Bury &
12 Partners - DFW, Inc.
13
14 Motion was made to approve the Consent Agenda items as presented.
15
16 Motion: Vaughan
17 Second: Boutte
18 Ayes: Vaughan, Springer, Boutte, Edmondson
19 Nays: None
20 Approved: 4-0
21 Motion carried.
22
23
24 AGENDA ITEM # 10, ZA04-052, SPECIFIC USE PERMIT FOR A MASS GATHERING
25 EVENT:
26 Senior Planner Dennis Killough presented this item to the Commission for a specific use permit
27 to allow a mass gathering event for Oktoberfest on property described as Southlake Town
28 Square, Phase One. Current Zoning: DT Downtown District. SPIN Neighborhood # 8. The
29 Owners are City of Southlake and Cooper & Stebbins, L.P. The Applicant is the Southlake
30 Chamber of Commerce.
31
32 AGENDA ITEM # 11, ZA04-053, SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
33 BEVERAGES:
34 Senior Planner Dennis Killough presented this item to the Commission for a specific use permit
35 to allow the sale of alcoholic beverages at Oktoberfest on property described as Southlake Town
36 Square, Phase One. Current Zoning: DT Downtown District. SPIN Neighborhood # 8. The
37 Owners are City of Southlake and Cooper & Stebbins, L.P. The Applicant is the Southlake
38 Chamber of Commerce.
39
40 Shellie Johnson, representative from Southlake Chamber of Commerce, presented these items to
41 the Commission. She gave a slide show presentation of Oktoberfest.
42
43 Vice Chairman Edmondson opened the joint public hearing
Planning and Zoning Commission Meeting Minutes on July 22, 2004 2
I No one in the audience came forward to speak.
2
3 Vice Chairman Edmondson closed the joint public hearing
4
5 Motion was made to approve ZA04-052 and ZA04-053; subject to Oktoberfest being held one
6 weekend per year, Friday through Sunday, for three (3) consecutive years without having to receive a
7 new SUP approval each year, with the following conditions:
8
9 1. A Plan be submitted and approved administratively by the City of Southlake
10 Department of Public Safety, Parks and Recreation and Planning Department, subject
11 to all applicable City ordinances and codes, including the criteria for a mass gathering
12 event described in Ordinance 480, Section 45.14, as amended.
13
14 2. The event remains within the general scope of this plan.
15
16 Motion: Vaughan
17 Second: Boutte
18 Ayes: Springer, Boutte, Vaughan, Edmondson
19 Nays: None
20 Approved: 4-0
21 Motion carried.
22
23
24 AGENDA ITEM # 12, ZA04-055 PLAT REVISION FOR LOTS 3R1 & 3R2 GREEN
25 MEADOW SUBDIVISION:
26 Senior Planner Dennis Killough presented this item to the Commission for a plat revision. The
27 property is located on the south side of E. Continental Boulevard at the intersection of E.
28 Continental Boulevard and S. Kimball Avenue. Current Zoning: I-1 Light Industrial District.
29 SPIN Neighborhood # 7. The Owner/Applicant is Four Peaks Acquisition, Inc.
30
31 No Applicant was present for this item. Vice Chairman Edmondson recommended action taken;
32 the Commission agreed.
33
34 Vice Chairman Edmondson opened the public hearing
35
36 No one in the audience came forward to speak.
37
38 Vice Chairman Edmondson closed the public hearing
39
40 Motion was made to approve ZA04-055; subject to Revised Plat Review Summary No. 1, dated
41 July 22, 2004.
42
43 Motion: Vaughan
Planning and Zoning Commission Meeting Minutes on July 22, 2004 3
I Second: Boutte
2 Ayes: Boutte, Vaughan, Springer, Edmondson
3 Nays: None
4 Approved: 4-0
5 Motion carried.
6
7
8 AGENDA ITEM # 13, AN AMENDMENT TO THE COMPREHENSIVE ZONING
9 ORDINANCE NO. 480, SECTION 4, DEFINITIONS AND SECTION 45 SPECIFIC USE
10 PERMITS as amended pertaining to petroleum operations, oil & natural gas drilling and
11 production (Proposed Ordinance No. 480-YY):
12 Senior Planner Ken Baker presented this item to the Commission for an amendment to the
13 zoning ordinance. Bruce Payne clarified the details of the amendment regarding zoning.
14
15 Vice Chairman Edmondson opened the public hearing
16
17 No one in the audience came forward to speak.
18
19 Vice Chairman Edmondson closed the public hearing
20
21 Motion was made to approve 480-YY amending 45.15.b.4. to read "A tree survey will be
22 required by the Landscape Administrator in compliance with the City's Tree Preservation
23 Ordinance."
24
25 Motion: Vaughan
26 Second: Springer
27 Ayes: Vaughan, Springer, Boutte, Edmondson
28 Nays: None
29 Approved: 4-0
30 Motion carried.
31
32
33 AGENDA ITEM # 14, MEETING ADJOURNMENT:
34 Vice Chairman Edmondson adjourned the meeting at 7:44:11 P.M. on July 22, 2004.
35
36
37
38
41 Debra Edmondson
42 Vice Chairman
43
44
Planning and Zoning Commission Meeting Minutes on July 22, 2004 4
I ATTEST:
2
3
4
5
6
9 Lorrie Fletcher
10 Administrative Secretary
Planning and Zoning Commission Meeting Minutes on July 22, 2004 5
CONFLICT OF INTEREST AFFIDAVIT
THE STATE OF TEXAS §
C ` 1UNTY OF Tarrant §
I, William Vaughan as a member of the Planning and Zoning Commission, make this affidavit and
hereby on oath state the following: I have a substantial interest in a business entity or real property as defined in
Chapter 171, Texas Local Government Code, and a vote is to be taken or a decision is to be made that will have a
special economic effect on this business entity or real property.
The agenda item(s) affecting this business entity or real property is: ZA04-026 and ZA04-024.
COMPLETE (A) or (B): (A) The business entity is Carroll Terrace (name); or
(B) The real property is located at:
I have a substantial interest for the following reasons: (check all which are applicable)
Ownership of 10% or more of the voting stock or shares of the business entity.
Ownership of 10% or more or $15,000 or more of the fair market value of the business entity.
Funds received from the b siness en ity exec 10% of gross income for the previous year.
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Real propertis involved and I have an equ' able or legal ownership of the property with a fair
market value'df at least $2,500.
A relative of mine has a substantial interest in the business entity or real property that would be
affected by a decision of the public body of which I am a member.
Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision
involving this business entity or real property and from any further participation on this matter by discussion or debate.
Signed this 22nd day of July , 20 04_.
Signature of Offic
The State of Texas §
County of Tarrant §
Before me, Lorrie Fletcher , on this day personally appeared William Vaughan known to me to be
the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for
the purposes and consideration therein expressed.
Given under my hand and seal of office this 22nd day of July, A.D. _2004_.
(SEAL) \\\a~t~~anuuiujp+y
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Notary Public in and for the State of Texas
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CONFLICT OF INTEREST AFFIDAVIT
THE STATE OF TEXAS §
C'UNTY OF Tarrant §
I, William Vaughan as a member of the Planning and Zoning Commission, make this affidavit and
hereby on oath state the following: I have a substantial interest in a business entity or real property as defined in
Chapter 171, Texas Local Government Code, and a vote is to be taken or a decision is to be made that will have a
special economic effect on this business entity or real property.
The agenda item(s) affecting this business entity or real property is: ZA04-039 and ZA04-040.
COMPLETE (A) or (B): (A) The business entity is Cedar Ridge Offices (name); or
(B) The real property is located at:
I have a substantial interest for the following reasons: (check all which are applicable)
Ownership of 10% or more of the voting stock or shares of the business entity.
Ownership of 10% or more or $15,000 or more of the fair market value of the business entity.
_X Funds received from the business entity exceed 10% of gross income for the previous year.
Real property is involved and I have an equitable or legal ownership of the property with a fair
market value of at least $2,500.
A relative of mine has a substantial interest in the business entity or real property that would be
affected by a decision of the public body of which I am a member.
Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision
involving this business entity or real property and from any further participation on this matter by discussion or debate.
Signed this 22°d day of July , 20 04_.
Signature of Official
The State of Texas §
County of Tarrant §
Before me, Lorrie Fletcher , on this day personally appeared William Vaughan known to me to be
the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for
the purposes and consideration therein expressed.
Given under my hand and seal of office this _22"d day of Jul , A.D. 2004 .
(SEAL) ~
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4,%t F L t F &~;W,
_``v i _ Notary Public in and for the State of Texas
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