2004-03-18 P&Z Meeting
SPECIAL PLANNING & ZONING COMMISSION MEETING March 18, 2004
LOCATION: 1400 Main Street, Southlake, Texas
Third Floor Training Rooms of City Hall
WORK SESSION: Immediately following the adjournment of the Regular Planning and
Zoning Commission Meeting held at 6:30 P.M., March 18, 2004.
1. Discussion of the Sign Ordinance.
2. Discussion of the Southlake 2025 Plan.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, March 12, 2004, at 6:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
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Lori Farwell
City Secretary
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If you plan to attend this public meeting and lidos,,q 2bYcty that requires special needs, please advise the City
Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to assist you.
REGULAR PLANNING & ZONING COMMISSION MEETING March 18 2004
LOCATION: 1400 Main Street, Southlake, Texas
City Council Chambers of City Hall
WORK SESSION: 6:00 P.M.
1. Discussion of all items on tonight's meeting agenda.
REGULAR SESSION: 6:30 P.M.
1. Call to Order
2. Approval of the minutes of the Planning and Zoning Commission meeting held on March 4,
2004.
3. Administrative Comments
REGULAR AGENDA:
4. Consider: ZA03-094, ZONING CHANGE AND SITE PLAN FOR BLUE HAVEN POOLS
on property located at 1621 E. Southlake Boulevard (FM 1709); on the southwest
corner of E. Southlake Boulevard and Miron Drive. Current Zoning: "C-2" Local
Retail Commercial District. Requested Zoning: "S-P-1" Detailed Site Plan District
with "C-2" Local Retail Commercial District uses. SPIN Neighborhood # 8.
PUBLIC HEARING
5. Consider: ZA04-010, ZONING CHANGE FOR 345 W. BOB JONES ROAD located on the
south side of W. Bob Jones Road, approximately 1200 feet west of North White
Chapel Boulevard. Current Zoning: "AG" Agricultural District. Requested
Zoning: "SF-IA" Single Family Residential District. SPIN Neighborhood # 1.
PUBLIC HEARING
6. Consider: ZA04-011, PLAT REVISION FOR GATEWAY PLAZA PHASE II on property
located on the northeast corner of E. Southlake Boulevard (FM 1709) and N.
Nolen Drive. Current Zoning: "S-P-2" General Site Plan District. SPIN
Neighborhood # 7.
PUBLIC HEARING
PLANNING AND ZONING COMMISSION AGENDA
March 18, 2004
PAGE2
7. Consider: ZA04-012, REVISED SITE PLAN FOR GATEWAY PLAZA PHASE II on
property located the west side of North Nolen Drive approximately 250 feet north
of Southlake Boulevard (FM 1709). Current Zoning: "S-P-2" General Site Plan
District. SPIN Neighborhood # 7.
PUBLIC HEARING
8. Consider: ZA04-016, SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
BEVERAGES AT X'S AND O'S, A SPORTING TAVERN on property located
at 1239 Main Street in Southlake Town Square. Current Zoning: "DT" Downtown
District. SPIN Neighborhood # 8.
PUBLIC HEARING
9. Consider: Meeting Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, March 12, 2004, at 6:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
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Lori Farwell
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to assist you.
I REGULAR PLANNING AND ZONING
2 COMMISSION MEETING
3 March 18, 2004
4
5 COMMISSIONERS PRESENT: Chairman Vernon Stansell; Vice Chairman Ron Kulpinski; and
6 Commissioners: Bill Vaughan, Ralph Williams, Mike Springer, and Debra Edmondson.
7
8 COMMISSIONERS ABSENT: None
9
10 CITY STAFF PRESENT: Bruce Payne, Planning Director; Dennis Killough, Senior Planner;
11 Angela Turner, Graduate Engineer; and Lorrie Fletcher, Administrative Assistant.
12
13 Chairman Stansell called the meeting to order at 6:35 p.m.
14
15
16 AGENDA ITEM # 2, APPROVAL OF MINUTES:
17 Chairman Stansell opened discussion of the minutes of the Planning and Zoning Commission
18 meeting held on March 4, 2004.
19
20 Motion was made to approve the minutes of the Planning and Zoning Commission meeting held on
21 March 4, 2004, as presented.
22
23 Motion: Edmondson
24 Second: Vaughan
25 Ayes: Vaughan, Kulpinski, Williams, Springer, Edmondson, Stansell
26 Nays: None
27 Approved: 6-0
28 Motion carried.
29
30
31 AGENDA ITEM # 3, ADMINISTRATIVE COMMENTS:
32 Bruce Payne made an announcement regarding the application that is in process for the Feedstore
33 BBQ because several people showed up to participate in the public hearing; however, it is not on this
34 agenda. Bruce stated it may be on the next agenda, April 8, 2004.
35
36
37 AGENDA ITEM # 4, ZA03-094, ZONING CHANGE AND SITE PLAN FOR BLUE HAVEN
38 POOLS:
39 Senior Planner Dennis Killough presented this item to the Commission for a zoning change and site
40 plan. The property is located at 1621 E. Southlake Boulevard (FM 1709); on the southwest corner
41 of E. Southlake Boulevard and Miron Drive. The Current Zoning is "C-2" Local Retail Commercial
42 District. SPIN Neighborhood # 8. The Owner is Z & E Land LLC/PC. The Applicant is Welch
43 Engineering.
Planning and Zoning Commission Meeting Minutes on March 18, 2004 1
I Tim Welch, Welch Engineering, presented this item to the Commission and reviewed the requested
2 variances.
3
4 Rick Martin, project architect, answered questions about the building materials.
5
6 Under the "S-P-1" Detailed Site Plan District zoning the applicant proposes all "C-2" local retail
7 district uses and regulations with the following exceptions:
8
9 • Maximum Impervious Coverage - The maximum impervious coverage for the site as a
10 whole shall not exceed 76% of the total existing lot area of Lot 5, Block 1, Miron Addition.
11 If Lot 5, Block 1 of Miron Addition is subdivided to allow each of the two buildings on its
12 own lot, the new lots shall not individually be subject to the impervious coverage
13 requirement.
14
15 • Buffe ards - The portion of the north bufferyard east of the existing drive shall be a 10' -
16 Type "E" bufferyard.
17
18 All driveways on this property are existing. An increase in traffic generation of 20% or more requires
19 that the existing driveways be brought into compliance with the Driveway Ordinance No. 634. The
20 following variances are being requested related to the existing driveway accessing E. Southlake
21 Boulevard:
22
23 • Driveway Stacking - The minimum stacking required for the existing drive on E. Southlake
24 Blvd is 38 feet. The existing stacking depth is 8 feet.
25
26 • Driveway Spacing - The minimum full access driveway spacing on Southlake Boulevard
27 (FM 1709) from the intersection and any other full access driveway is 500 feet. The nearest
28 intersection to the east is 109 feet and the nearest driveway to the west is 305 feet.
29
30 Chairman Stansell opened the public hearing.
31
32 No one in the audience came forward to speak.
33
34 Chairman Stansell closed the public hearing.
35
36 Chairman Stansell called for discussion from the Commission.
37
38 Tim Welch addressed the Commissioner's issues.
39
40 Rick Martin answered additional questions regarding the building.
41
42 Motion was made to approve ZA03-094, subject to Site Plan Review Summary No. 3, dated March
43 12, 2004; providing the driveway onto Southlake Boulevard is converted to right in only; dropping
Planning and Zoning Commission Meeting Minutes on March 18, 2004 2
I eight (8) parking spaces; requiring stone in place of the cement block; and eliminating the provision
2 for division into two (2) lots and approving only one (1) lot as submitted.
3
4 Motion: Edmondson
5 Second: Vaughan
6 Ayes: Kulpinski, Williams, Springer, Edmondson, Vaughan, Stansell
7 Nays: None
8 Approved: 6-0
9 Motion carried
10
11
12 AGENDA ITEM # 5 ZA04-010 ZONING CHANGE FOR 345 W. BOB JONES ROAD:
13 Senior Planner Dennis Killough presented this item to the Commission for a zoning change. The
14 property is located at 345 W. Bob Jones Road; approximately 1200 feet west of North White Chapel
15 Boulevard. The Current Zoning is "AG" Agricultural District. The Requested Zoning is "SF-IA"
16 Single Family Residential District. SPIN Neighborhood # 1. The Owner/Applicant is Daniel P.
17 Emmer.
18
19 Daniel Emmer, Owner, opened for questions from the Commission.
20
21 *M Log Notes went out of sync and skipped in time approximately three minutes.
22
23 Chairman Stansell opened the public hearing.
24
25 No one in the audience came forward to speak.
26
27 Chairman Stansell closed the public hearing.
28
29 Chairman Stansell called for discussion from the Commission.
30
31 Motion was made to approve ZA04-010.
32
33 Motion: Edmondson
34 Second: Kulpinski
35 Ayes: Williams, Springer, Edmondson, Vaughan, Kulpinski, Stansell
36 Nays: None
37 Approved: 6-0
38 Motion carried
39
40
41 AGENDA ITEM # 6 ZA04-011 PLAT REVISION FOR GATEWAY PLAZA PHASE II:
42 Senior Planner Dennis Killough presented this item to the Commission for a plat revision. The
43 property is located on the northeast corner at the intersection of E. Southlake Boulevard (FM 1709)
Planning and Zoning Commission Meeting Minutes on March 18, 2004 3
I and N. Nolen Drive. Current Zoning: "S-P-2" General Site Plan District. SPIN Neighborhood # 7.
2 The Owner/Applicant is Wyndham Properties, LTD.
3
4 Terry Wilkinson, Wyndham Properties, opened for questions from the Commission.
5
6 Chairman Stansell opened the public hearing.
7
8 No one from the audience came forward to speak.
9
10 Chairman Stansell closed the public hearing.
11
12 Chairman Stansell called for discussion from the Commission.
13
14 Terry Wilkinson answered additional questions regarding the trees.
15
16 Motion was made to approve ZA04-011 subject to Plat Review Summary No. 1, dated February 27,
17 2004.
18
19 Motion: Edmondson
20 Second: Vaughan
21 Ayes: Springer, Edmondson, Vaughan, Kulpinski, Williams, Stansell
22 Nays: None
23 Approved: 6-0
24 Motion carried
25
26
27 AGENDA ITEM # 7 ZA04-012 REVISED SITE PLAN FOR GATEWAY PLAZA PHASE H:
28 Senior Planner Dennis Killough presented this item to the Commission for a revised site plan. The
29 property is located on the west side of North Nolen Drive approximately 250 feet north of Southlake
30 Boulevard (FM 1709). The Current Zoning is "S-P-2" General Site Plan District. SPIN
31 Neighborhood # 7. The Owner/Applicant is Wyndham Properties.
32
33 Terry Wilkinson, Wyndham Properties, presented this item to the Commission.
34
35 The site plan conforms to the previously approved concept and site plans. Building elevations were
36 approved for development of this site in October of last year. The applicant is proposing some
37 changes to the previously approved plans to include the following:
38
39 • Eliminating the arched roof element on the east elevation
40 • Increasing the length of the north and south elevations by 3 feet
41 • Lowering the overall height on all sides by 1 foot
42 • Decreasing the width of the masonry columns on the west elevation
43 • Eliminating a door on the south elevation
Planning and Zoning Commission Meeting Minutes on March 18, 2004 4
1 • Adding a set of windows on the north and south elevations
2 • Adding two doors on the west elevation
3 • Extending the brick and stone veneers to the ground on all elevations
4
5 The following variance is being requested:
6
7 • Pitched Roof: All structures having a 6,000 square feet or less footprint shall be
8 constructed with a pitched roof. The applicant is requesting a parapet roof system in
9 place of a pitched roof.
10
11 Chairman Stansell opened the public hearing.
12
13 No one in the audience came forward to speak.
14
15 Chairman Stansell closed the public hearing.
16
17 Chairman Stansell called for discussion from the Commission.
18
19 Motion was made to approve ZA04-012 subject to Site Plan Review Summary No. 1, dated March
20 12, 2004; granting the requested variance for pitched roof.
21
22 Motion: Edmondson
23 Second: Vaughan
24 Ayes: Edmondson, Vaughan, Kulpinski, Williams, Springer, Stansell
25 Nays: None
26 Approved: 6-0
27 Motion carried
28
29
30 AGENDA ITEM # 8 ZA04-016 SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
31 BEVERAGES AT X'S AND O'S A SPORTING TAVERN:
32 Senior Planner Dennis Killough presented this item to the Commission for a specific use permit. The
33 property is located at 1239 Main Street in Southlake Town Square. The Current Zoning is "DT"
34 Downtown District. SPIN Neighborhood # 8. The Owner is Cooper & Stebbins, L.P. The Applicant
35 is Exousia Restaurants, L.L.C., dba X's and O's, A Sporting Tavern.
36
37 Brian Elliott, 201 Pine Drive, Southlake Texas, opened for questions from the Commission.
38
39 Chairman Stansell opened the public hearing.
40
41 No one from the audience came forward to speak.
42
43 Chairman Stansell closed the public hearing.
Planning and Zoning Commission Meeting Minutes on March 18, 2004 5
I Chairman Stansell called for discussion from the Commission.
2
3 Motion was made to approve ZA04-016.
4
5 Motion: Edmondson
6 Second: Kulpinski
7 Ayes: Vaughan, Kulpinski, Williams, Springer, Edmondson, Stansell
8 Nays: None
9 Approved: 6-0
10 Motion carried
11
12
13 AGENDA ITEM # 9 MEETING ADJOURNMENT:
14 Chairman Stansell adjourned the meeting at 8:05 P.M. on March 18,2004; and announced the work
15 session for the Sign Ordinance and the Southlake 2025 Plan would commence after a short break.
16
17
18
19
20
21
24 Vernon Stansell
25 Chairman
26
27 ATTEST:
28
29
30
31 PL-~~~
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34 Lorrie Fletcher
35 Administrative Secretary
Planning and Zoning Commission Meeting Minutes on March 18, 2004 6
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1 SPECIAL PLANNING AND ZONING
2 COMMISSION MEETING
try 3 March 18, 2004
4
5 COMMISSIONERS PRESENT: Chairman Vernon Stansell, Vice Chairman Ron Kulpinski, and
6 Commissioners: Bill Vaughan, Ralph Williams, Mike Springer, and Debra Edmondson.
7
8 COMMISSIONERS ABSENT: None
9
10 CITY STAFF PRESENT: Bruce Payne,Planning Director; Dennis Killough, Senior Planner; Ken
11 Baker, Senior Planner; Jayashree Narayana, Senior Planner; and Louie Fletcher, Administrative
12 Assistant.
13
14 Chairman Stansell called the work session to order at 8:15 p.m.
15
16 Bruce Payne gave a brief introduction.
17
18 The Commission began with discussion regarding Southlake's Sign Ordinance. The following are
19 the points that were discussed:
20
21 • Take a look at other city's sign ordinances.
22 • Get feedback from developers with respect to signage requirements to find creative
116''ow 23 solutions.
24 • In Las Colinas signage is very restrictive—they underwent a comprehensive review of the
25 sign ordinance— Southlake can take a look at their analysis.
a 26 • Address franchise signage standards for chain uses.
27 • Evaluate the effect of traffic speed on signs (are they recognizable?)
28 • Take a look at Germantown, TN, and Hilton Head, SC.
29 • Address signage comprehensively.
30 • Take a look at other cities along State Highway 114.
iii 31 • Put a limitation on the number of signs as they relate to tenants.
32 • Take a look at whether certain animals/icons can be limited.
33 • Produce unique, creative, win-win sign regulations for the city and the developers.
34 • Obtain a tally of variances, images, and graphics.
35 • Devise a unique signage plan to create a `sense of place'.
36 • Can cities regulate colors in signage?
37 • Take a look at Boca-Raton, FL(off I-95).
38
39 The Commission concluded with discussion regarding Southlake's 2025 Plan. The following are the
40 points that were discussed:
41
Special Planning and Zoning Commission Meeting Minutes on March 18, 2004 1
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(lw 1 • Most undeveloped property is north of State Highway 114. South of State Highway 114
2 works well; should decide what we want the area north of 114 to look like/be like
3 (specifically, Convenience uses). Need an over all 'game plan' and then detail it out.
4 • Miles Prestemon spoke to the Commission about the Aventerra tracts.
5 • There is a wide palette of products for development — New Urbanism and Traditional
6 Neighborhood Developments may be viable options.
7 • Southlake has been on the cutting edge with development with Timarron and Southlake
8 Town Square.
9 • Need to be flexible and creative; look at the possibility for mixed use development with
go 10 higher intensity along State Highway 114 and transitioning to residential neighborhoods
11 north of the site.
12 • Developments need to create value to the community.
13 • Did the pro-forma for Aventerra look at the percentage of mixed use?
1111 14 • The site was bought in its entirety; need to bring value `deep' into the property.
15 • Identify"contentious"tracts.
" 16 • Take a look at SPIN District boundaries to see if there is any consistency.
I 17 • The mixed use designation along State Highway 114 is already appropriate.
,e 18 • The 114 Corridor is very critical; that is the largest portion of undeveloped property in the
ai 19 city.
20 • A change in ownership makes the basis higher(required rate of return).
21 • Take a look at the fiscal impact of the Land Use Plan.
.4,4w 22 • Take a look at Aventerra Boulevard and other connectors.
23 • The streets on the north side of the city do not need to be the same as on the south side
24 because of Grapevine Lake...they do not link to adjacent cities.
fir 25 • Streets can change the highest and best use of a property.
26
IP 27 The Commission discussed process and segmentation.
ON 28
29 Chairman Stansell adjourned the meeting at 10:08 p.m.30
I. 3141(
32 /i//,
35 Vernon Stansell
36 Chairman
37 ATTEST.
38
39 6-- For.k.„
—
iv
40
41 Lorrie Fletcher
so 42 Administrative Secretary
Special Planning and Zoning Commission Meeting Minutes on March 18, 2004 2
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