2001-07-05 P&Z Meeting
REGULAR PLANNING & ZONING COMMISSION MEETING July 5, 2001
LOCATION: 1400 Main Street, Southlake, Texas
City Council Chambers of City Hall
WORK SESSION: 6:00 P.M.
1. Discussion of all items on tonight' s meeting agenda.
EXECUTIVE SESSION: If a need arises to seek the advice from the City Attorney as to the posted
subject matter of this Planning and Zoning Commission meeting, the issues or matters will be
discussed in executive session.
1. Pursuant to Section 551.071, Texas Government Code, the Commission may meet in executive
session to consult with the City Attorney regarding matters authorized by Section 551.071,
including matters posted on this agenda.
2. Reconvene: Action necessary on items discussed in executive session.
REGULAR SESSION: 6:30 P.M.
1. Call to Order.
2. Approval of the minutes of the Planning and Zoning Commission meeting held on June 21,
2001.
3. Administrative Comments.
4. Planning and Zoning Commission Orientation
REGULAR AGENDA:
5. Consider: ZA01-046, PLAT REVISION FOR TIMARRON ADDITION - STRATHMORE,
LOT 3R, BLOCK 24, on property legally described as Lot 3, Block 24, Timarron
Addition-Strathmore, being 0.344 acres. Location: 1204 Strathmore Drive on the
west side approximately 300' south of E. Continental Blvd. Current Zoning: "R-
PUD" Residential Planned Unit Development. SPIN Neighborhood # 9w.
THIS ITEM HAS BEEN TABLED BY THE APPLICANT TO THE JULY
19, 2001, PLANNING AND ZONING COMMISSION MEETING.
PLANNING AND ZONING COMMISSION AGENDA
JULY 5, 2001
PAGE 2
6. Consider: ZA01-050, PLAT REVISION FOR LOTS 4R1-4R7, GREEN MEADOWS
SUBDIVISION, on property legally described as Lot 4R, Green Meadows
Subdivision, being 12.672 acres. Location: On the northeast corner of Crooked
Lane and Continental Blvd. Current Zoning: "I-1" Industrial District. SPIN
Neighborhood # 7.
Public Hearing.
7. Consider: ZA01-061, REVISED SITE PLAN FOR MIRAGE CAR WASH, on property
legally described as Lot 2, T.J. Thompson No. 1502 Addition. Location: 955
Davis Boulevard. Current Zoning: "C-3" General Commercial District. SPIN
Neighborhood # 16.
Public Hearing.
8. Consider: ZA01-072, REZONING AND SITE PLAN FOR QUIK TRIP, on property legally
described as portions of Lots 1 & 2, Block B, Commerce Business Park, being
3.029 acres. Location: On the southwest corner of Southlake Boulevard and
Commerce Street. Current Zoning: "I-1" Industrial District and "S-P-1" Detailed
Site Plan District. Requested Zoning: "S-P-1" Detailed Site Plan District with "C-
2" Local Retail Commercial District uses to include Gas Station with
Convenience Store. SPIN Neighborhood # 7.
THIS ITEM HAS BEEN TABLED BY THE APPLICANT TO THE JULY
19, 2001, PLANNING AND ZONING COMMISSION MEETING.
9. Consider: ZA01-073, SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
BEVERAGES FOR OFF-PREMISE CONSUMPTION PER ZONING
ORDINANCE NO. 480, SECTION 45.1 (1) AND SECTION 45.6, on property
legally described as portions of Lots 1 & 2, Block B, Commerce Business Park,
being 3.029 acres. Location: On the southwest corner of Southlake Boulevard and
Commerce Street. Current Zoning: "I-1" Industrial District and "S-P-1" Detailed
Site Plan District. Requested Zoning: "S-P-1" Detailed Site Plan District with "C-
2" Local Retail Commercial District uses to include Gas Station with
Convenience Store. SPIN Neighborhood # 7.
THIS ITEM HAS BEEN TABLED BY THE APPLICANT TO THE JULY
19, 2001, PLANNING AND ZONING COMMISSION MEETING.
10. Consider: ZA01-080, ZONING CHANGE FOR J.J. FRESHOUR, LOT 11, on property
legally described as Tracts 3D1, 3132A, and 3132 of the J.J. Freshour Survey,
Abstract No. 521, being 5.0 acres. Location: 2775 Florence Road. Current
Zoning: "AG" Agricultural District. Requested Zoning: "SF-IA" Single Family
Residential District. SPIN Neighborhood # 15.
Public Hearing.
PLANNING AND ZONING COMMISSION AGENDA
JULY 5, 2001
PAGE 3
11. Consider: ZA01-081, REZONING AND CONCEPT PLAN, on property legally described
as Lot 6R2, Block 3, Cimmarron Acres, being 2.411 acres. Location: On the
This Item northeast corner of the intersection of West Southlake Boulevard (F.M. 1709) and
has been North Pearson Lane. Current Zoning: "C-2" Local Retail Commercial. Requested
withdrawn
by the Zoning: "S-P-2" with "C-2" Local Retail Commercial uses to include Gasoline
Applicant Service Station with Convenience Store. SPIN Neighborhood # 15.
WITHDRAWN
12. Consider: ORDINANCE 480-LL OUTSIDE STORAGE AND SCREENING
13. Consider: Meeting Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, June 29, 2001, at 6:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
0v'CHLgK~
Sandra L. LeGrand = u s
City Secretary o'•
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be
made to assist you.
1 REGULAR PLANNING AND ZONING
2 COMMISSION MEETING
3 July 5, 2001
4
5 COMMISSIONERS PRESENT: Chairman Jim Murphy; Vice-Chairman John Terrell; and
6 Commissioners, Bret Boren, Darrell Faglie, Pamela Muller, and Jim Jones.
7
8 COMMISSIONERS ABSENT: Vernon Stansell
9
10 CITY STAFF PRESENT: Bruce Payne, Director of Planning; Dennis Killough, Senior Planner;
11 Angela Turner, Graduate Engineer; and Lorrie Herrick, Administrative Secretary.
12
13 Chairman Murphy called the meeting to order at 6:38 p.m.
14
15 AGENDA ITEM #2, APPROVAL OF MINUTES:
16 Chairman Murphy opened discussion of the minutes of the Planning and Zoning Commission
17 meeting held on June 21, 2001.
18
19 Motion was made to approve the minutes of the Planning and Zoning Commission meeting held
20 on June 21, 2001, as presented.
21
22 Motion: Terrell
23 Second: Muller
24 Ayes: Terrell, Boren, Muller, Faglie, Murphy
25 Nays: None
26 Abstain: Jones
27 Approved: 5-0-1
28 Motion carried.
29
30 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 6:38:56)
31
32 AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
33
34 ■ Planning and Zoning Commission Orientation moved to the end of the Agenda.
35 ■ Agenda Items 5, 8, and 9 are all Items requesting to table to the July 19, 2001, Planning and
36 Zoning Commission meeting. These Items will be voted on collectively.
37
38 AGENDA ITEM #5 ZA01-046, PLAT REVISION FOR TIMARRON ADDITION -
39 STRATHMORE, LOT 3R, BLOCK 24:
40 On property legally described as Lot 3, Block 24, Timarron Addition - Strathmore, being 0.344
41 acres. The property is located at 1204 Strathmore Drive on the west side approximately 300' south
42 of E. Continental Blvd. The Current Zoning is "R-PUD" Residential Planned Unit Development.
43 SPIN Neighborhood # 9w. The Owner of the property is Westerra Timarron, L.P. The Applicant is
44 Carter & Burgess.
Planning and Zoning Commission Meeting Minutes on July 5, 2001 1
1
2 AGENDA ITEM # 8, ZA01-072, REZONING AND SITE PLAN FOR QUIK TRIP:
3 On property legally described as portions of Lots 1 & 2, Block B, Commerce Business Park, being
4 3.029 acres. The property is located on the southwest corner of Southlake Boulevard and Commerce
5 Street. The Current Zoning is "I-1" Industrial District and "S-P-1" Detailed Site Plan District. The
6 Requested Zoning is "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial
7 District uses to include Gas Station with Convenience Store. SPIN Neighborhood # 7. The
8 Owner/Applicant is QuikTrip Corporation.
9
10 AGENDA ITEM # 9, ZA01-073, SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
11 BEVERAGES FOR OFF-PREMISE CONSUMPTION PER ZONING ORDINANCE NO.480
12 SECTION 45.1 (1) AND SECTION 45.6:
13 On property legally described as portions of Lots 1 & 2, Block B, Commerce Business Park, being
14 3.029 acres. The property is located on the southwest corner of Southlake Boulevard and Commerce
15 Street. The Current Zoning is "I-1" Industrial District and "S-P-1" Detailed Site Plan District. The
16 Requested Zoning is "S-P-1" Detailed Site Plan District with "C-2" Local Retail Commercial
17 District uses to include Gas Station with Convenience Store. SPIN Neighborhood # 7. The
18 Owner/Applicant is QuikTrip Corporation.
19
20 THESE THREE ITEMS HAVE BEEN TABLED BY THE APPLICANTS TO THE JULY 19,
21 2001, PLANNING AND ZONING COMMISSION MEETING.
22
23 Motion was made to table ZA01-046, ZA01-072, and ZA01-073 to the July 19, 2001 Planning and
24 Zoning Commission Meeting.
25
26 Motion: Terrell
27 Second: Muller
28 Ayes: Boren, Muller, Jones, Faglie, Terrell, Murphy
29 Nays: None
30 Approved: 6-0
31 Motion to table carried.
32
33 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 6:41:13)
34
35
36 AGENDA ITEM # 6 ZA01-050 PLAT REVISION FOR LOTS 4R1-4R7 GREEN MEADOWS
37 SUBDIVISION:
38 Senior Planner Dennis Killough presented this item to the Commission for a Plat Revision for Lots
39 4R1-4R7, Green Meadows Subdivision on property legally described as Lot 4R, Green Meadows
40 Subdivision, being 12.672 acres. The location of this property is on the north east corner of Crooked
41 Lane and Continental Boulevard. The Current Zoning is "I-1" Industrial District. SPIN
42 Neighborhood # 7. The Owner/Applicant is Latigo Property No. 22. Three (3) written notices were
43 sent to property owners within 200' notification area and no responses were received.
44
Planning and Zoning Commission Meeting Minutes on July 5, 2001 2
I Commissioner Boren asked how Staff restricts the clear cut of the trees.
2
3 Mr. Killough responded the Tree Preservation Ordinance protects against that happening. With this
4 property being zoned Industrial District, 20% of the trees are required to remain.
5
6 David Washington (Washington & Associates Engineers) presented this item to the Commission.
7
8 Chairman Murphy opened the public hearing
9
10 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 6:47:19)
11
12 No one in the audience came forward to speak
13
14 Chairman Murphy closed the public hearing
15
16 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 6:47:26)
17
18 Motion was made to approve ZA01-050 subject to Plat Review Summary No. Three, dated June
19 29, 2001.
20
21 Motion: Jones
22 Second: Terrell
23 Ayes: Muller, Jones, Faglie, Terrell, Boren, Murphy
24 Nays: None
25 Approved: 6-0
26 Motion carried.
27
28 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 6:48:08)
29
30
31 AGENDA ITEM # 7, ZA01-061, REVISED SITE PLAN FOR MIRAGE CAR WASH:
32 Senior Planner Dennis Killough presented this item to the Commission for a Revised Site Plan for
33 Mirage Car Wash on property legally described as Lot 2, T.J. Thompson No. 1502 Addition. The
34 property is located at 955 Davis Boulevard. The Current Zoning is "C-3" General Commercial
35 District. SPIN Neighborhood # 16. The Owner/Applicant is Mirage Car Wash, Ltd. Seventeen (17)
36 written notices were sent to property owners within the 200' notification area and one (1) was
37 received being in favor.
38
39 Commissioner Jones asked for a verification of the allowance for the shade structures the Applicant
40 is requesting.
41
42 Mr. Killough responded this is not an accessory structure, it is a part of the principal use therefore
43 a part of the principal structure.
44
Planning and Zoning Commission Meeting Minutes on July 5, 2001 3
I Commissioner Jones asked what the difference was between this proposal and the previous proposal.
2
3 Mr. Killough stated this was a re-definition of the previous proposal.
4
5 Brad White (Mirage Car Wash) presented this item to the Commission. He stated that this new
6 proposal meets the guidelines previously set by City Council.
7
8 Commissioner Muller commented in favor, however, was concerned with the stucco on the exterior
9 of the poles coming loose when banged into.
10
11 Commissioner Jones also commented in favor.
12
13 Chairman Murphy opened the public hearing.
14
15 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 6:58:27)
16
17 Sol Goldenberg (Sun Ports International) responded the stucco posts would be easily repaired if
18 bumped into. If the posts remained bare metal, they would show more damage with dents and
19 scratches that are not easily repaired. He passed out samples of the material that will be used for the
20 shade structure. He discussed concerns for melanoma.
21
22 Commissioner Faglie asked the life expectancy of the shade material.
23
24 Mr. Goldenberg responded the material would last 10 to 12 years.
25
26 Chairman Murphy closed the public hearing.
27
28 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 7:04:05)
29
30 Motion was made to approve ZA01-061 subject to Site Plan Review Summary No. Two, dated June
31 29, 2001.
32
33 Motion: Muller
34 Second: Jones
35 Ayes: Jones, Faglie, Terrell, Boren, Muller, Murphy
36 Nays: None
37 Approved: 6-0
38 Motion carried.
39
40 (Planning and Zoning Commission meeting, 07-05-01, CD1, 7:04:55)
41
42
43 AGENDA ITEM # 10, ZA01-080 ZONING CHANGE FOR J.J. FRESHOUR, LOT 11:
44 Senior Planner Dennis Killough presented this item to the Commission for a Zoning Change for J.
Planning and Zoning Commission Meeting Minutes on July 5, 2001 4
I J. Freshour, Lot 11 on property legally described as Tracts 3D1, 3D2A, and 3D2 of the J.J. Freshour
2 Survey, Abstract No. 521, being 5.0 acres. The property is located at 2775 Florence Road. The
3 Current Zoning is "AG" Agricultural District. The Requested Zoning is "SF-IA" Single Family
4 Residential District. SPIN Neighborhood # 15. The Owner/Applicant is L.L. Wesley. Fifteen (15)
5 written notices were sent to property owners within the 200' notification area and one (1) response
6 was received being in favor.
7
8 Lynn Wesley, 1224 Cross Ridge Lane, Roanoke, Texas presented this item to the Commission.
9
10 Chairman Murphy opened the public hearing.
11
12 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 7:08:20)
13
14 No one in the audience came forward to speak.
15
16 Chairman Murphy closed the public hearing.
17
18 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 7:08:29)
19
20 Motion was made to approve ZA01-080.
21
22 Motion: Muller
23 Second: Jones
24 Ayes: Faglie, Terrell, Boren Muller, Jones, Murphy
25 Nays: None
26 Approved: 6-0
27 Motion carried.
28
29 (Planning and Zoning Commission meeting, 07-05-01, CD1, 7:09:01)
30
31
32 AGENDA ITEM # 12, ORDINANCE 480LL OUTSIDE STORAGE AND SCREENING:
33
34 Bruce Payne gave a review presentation.
35
36 Mr. Payne stated the three main issues of concern:
37
38 ■ Vending Machines
39 ■ Shopping Carts
40 ■ Outdoor Storage of Seasonal Display Items
41
42 Mr. Payne stated the Ordinance has been modified to reflect the Absolute Screening Requirement
43 as more of a Substantial Screening Requirement. He said this would allow for more reasonable
44 requirements.
Planning and Zoning Commission Meeting Minutes on July 5, 2001 5
1
2 Commissioner Jones asked about the graveyard of unwanted bags of mulch, etc. and what the
3 requirement for screening would be in that situation.
4
5 Mr. Payne responded that these items should not be seen from the right-of-way and must be
6 screened.
7
8 Vice-Chairman Terrell asked who would regulate the screening.
9
10 Mr. Payne discussed the code enforcement procedures.
11
12 Mr. Payne stated that display items and outdoor storage designation would become a part of the
13 original Site Plan application.
14
15 Commissioner Boren asked about the adjacent properties and suggested that be added to the
16 language for the screening from the right-of-way.
17
18 Commissioner Jones commented on what items would be aesthetically pleasing, asking if it would
19 even be possible to define these items.
20
21 Mr. Payne responded it would be difficult to define specific items that would be allowed as seasonal
22 items and that was why the code defines the dimensions of the display, however, Staff would pursue
23 a better definition.
24
25 Commissioner Muller stated her concern for these seasonal items becoming machinery and/or tools.
26
27 Mr. Payne stated two main issues of seasonal display: Pedestrian Mobility and Signage. He said that
28 one thing that wasn't looked at but could be standardized is to regulate the bulk of the seasonable
29 display.
30
31 Vice-Chairman Terrell agreed with the limitations, however, what would keep the store owners from
32 using this definition as a loop hole since the items are not better defined by type.
33
34 Commissioner Faglie suggested limiting the display items to living items or organic.
35
36 Commissioner Boren debated promotional items -vs- overflow storage.
37
38 Vice-Chairman Terrell asked for more definition of seasonal items.
39
40 Commissioner Jones stated his concern for allowing too many different items and how it may look
41 like a street market.
42
43 Mr. Payne stated the need for percentage limits of front of store displays.
44
Planning and Zoning Commission Meeting Minutes on July 5, 2001 6
I Commissioner Boren agreed with Mr. Payne that there is a need for percentage limits.
2
3 Commissioner Boren recommended putting time limits on displays as well as linear feet used.
4
5 Commissioner Jones disagreed stating there isn't a proven definition of what items are allowable.
6
7 Commissioner Jones stated that the time limits would be during daylight when it would matter the
8 most.
9
10 Commissioner Muller stated how difficult it would be for code enforcement to ensure that certain
11 items were brought in every night.
12
13 Vice-Chairman Terrell asked for a general list of items defining seasonal. This would create more
14 guidelines for code enforcement discretion.
15
16 Commissioner Muller commented she liked the idea of limiting the percentage of the front that can
17 be used for the display.
18
19 Commissioner Jones stated that relaxing the regulations brings in more subjectivity. He felt that
20 making a general list of items would be a good idea.
21
22 Vice-Chairman Terrell commented on the percentage of the length of the building as well as the
23 width. Some buildings do not have a defined sidewalk.
24
25 Commissioner Muller suggested using the fire lane as a designation.
26
27 Commissioner Jones asked for more distinction stating that mulch is organic and he does not want
28 to see that in front of the store.
29
30 Commissioner Faglie suggested that instead of defining items as seasonal define the items as
31 holiday.
32
33 Mr. Payne suggested making the proposed changes and re-presenting them at the Planning and
34 Zoning Commission meeting held July 19, 2001, or the August 9, 2001. Staff will need to ask City
35 Council for an extension of the moratorium.
36
37 Discussion was held regarding allowable screening materials and clear definitions.
38
39 Mr. Payne pointed out three options of primary screening are:
40
41 ■ Vegetative
42 ■ Masonry
43 ■ Stockade Fencing
44
Planning and Zoning Commission Meeting Minutes on July 5, 2001 7
I Commissioner Jones added that the changes should include some examples of the options. These
2 examples could be passed to City Council for voting.
3
4 Chairman Murphy stated the public hearing would remain open.
5
6 Motion was made to table Ordinance 480LL to the August 9, 2001, Planning and Zoning
7 Commission meeting and continue the public hearing.
8
9 Motion: Terrell
10 Second: Muller
11 Ayes: Terrell, Boren, Muller, Jones, Faglie, Murphy
12 Nays: None
13 Approved: 6-0
14 Motion to table carried.
15
16 (Planning and Zoning Commission meeting, 07-05-01, CD 1, 8:34:50)
17
18 AGENDA ITEM #4, PLANNING AND ZONING COMMISSION ORIENTATION:
19
20 AGENDA ITEM #12, MEETING ADJOURNMENT:
21 Chairman Murphy adjourned the meeting at 10:40 p.m. on July 5, 2001.
22
23
24
25
28 Chai an Jim rphy
29
30 ATTEST:
31
32
33
34
37 Lorrie Herrick
38 Administrative Secretary
39
40 NACommunity Development\WP-FILES\MTG\MIN\2001\07-05-O1.DOC
Planning and Zoning Commission Meeting Minutes on July 5, 2001 8