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1995-11-09 P&Z Meeting City of Southlake, Texas REGULAR PLANNING AND ZONING COMMISSION MEETING NOVEMBER 9. 1995 LOCATION: 667 North Carroll Avenue, Southlake, Texas City Council Chambers of City Hall TIME: 7:00 P.M. AGENDA: 1. Call to Order. 2. Approval of the Minutes of the Regular Planning and Zoning Commission Meeting of October 19, 1995. 3. Administrative Comments. 4. Consider: ZA95 -105, Plat Showing for Lots 1 and 2, G. W. Main No. 1098 Addition, (previously advertised as the Perry /Allen Addition), being 1.8401 acres of land situated in the S. Freeman Survey, Abstract No. 525, Tracts 6, 6B and 6C and the G.W. Main Survey No. 1098, Tracts 2B, 2C and 2C1. Location: Southeast corner of South Kimball Ave. and East Southlake Blvd. (F.M. 1709). Current Zoning: "AG" Agricultural District (0.112 acres, formerly in South Kimball Ave. right -of -way) and "C -3" General Commercial District; Requested Zoning: "C -3" General Commercial District. Owner /Applicant: Southlake Kimball Venture, Ltd. SPIN Neighborhood #7. Public Hearing. 5. Consider: ZA95 -106, Rezoning and Concept Plan for Liberty Bank, being 0.984 acres of land in the Thomas Easter Survey, Abstract No. 474 and the S. Freeman Survey, Abstract No. 525, and being legally described as Tract 1E1, W. E. Mayfield Addition. Location: 2438 E. Southlake Boulevard (F.M. 1709), on the North side, approximately 200 feet East of Bluebonnet Drive. Current Zoning: "AG" Agricultural District; Requested Zoning: "C -2" Local Retail Commercial District. Owner: Keith Bunch; Applicant: Liberty Bank. SPIN Neighborhood #7. Public Hearing. 6. Consider: ZA95 -107, Concept Plan for White's Chapel Methodist Church, legally described as Lot 1, Block A, White's Chapel Church Addition, being 4.657 acres situated in the O.W. Knight Survey, Abstract No. 899. Location: 135 South White Chapel Boulevard, being approximately 220' South of Southlake Boulevard (F.M. 1709). Current Zoning: "CS" Community Service District. Owner: White's Chapel United Methodist Church; Applicant: Tie Davis - J. Murray Smith Architects. SPIN Neighborhood #10. Public Hearing. City of Southlake, Texas REGULAR PLANNING AND ZONING AGENDA NOVEMBER 9, 1995 PAGE 2 7. Meeting Adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avenue, Southlake, Texas, on Friday, November 3, 1995 at 5:00 p.m., pursuant to the Texas Government Code, Chapter 551. andy LeGrand cr 3x. S City Secretary y' If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481 -5581 extension 704, and reasonable accommodations will be made to assist you. G: \W PF \MTG\AGN\ 11- 09 -95. WPD REGULAR PLANNING AND ZONING COMMISSION MEETING NOVEMBER 9,1995 COMMISSION PRESENT: Chairman Joe Wright; Vice - Chairman Ernest Johnson; Members: Randy Arnold, James Murphy, Arthur Hobbs, Rex Potter, and Dona Schroetke COMMISSION ABSENT: none CITY STAFF PRESENT: Zoning Administrator Karen Gandy and Secretary Laurie Sheets The meeting was called to order by Chairman Wright at 7:00 p.m. AGENDA ITEM #2, APPROVAL OF MINUTES Motion was made to approve the minutes of the October 19, 1995 Planning and Zoning Commission Meeting, as amended as follows: 1) changing the last paragraph, first sentence, item #14 to 15, on page 5, 2) deleting the last paragraph "Vice- Chairman Johnson asked that Mr. DeVleer clearly specify the emergency exits from the buildings on the Site Plan." on page 6, 3) changing the second paragraph, item #1, from "improvements to articulation requirements" to "the regulations and articulation requirements of the Corridor Overlay Zone on page 22, and 4) placing the heading "Continuation of Agenda Item #3, Administrative Comments" on the second paragraph on page 23. Motion: Johnson Second: Potter Ayes: Wright, Johnson, Arnold, Murphy, Hobbs, Potter, and Schroetke Nays: none Approved: 7 -0 Motion carried. (Planning and Zoning Meeting, 11- 09 -95, tape 1, section #0 -36) AGENDA ITEM #3, ADMINISTRATIVE COMMENTS Zoning Administrator Karen Gandy discussed the following items: REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 2 1) 1996 Thoroughfare Plan submitted for the Commission's review, Commissioner Potter asked the Staff for the time frame in hiring the consultant. Zoning Administrator Karen Gandy commented that there is a Consultants Interview Committee that will study the Request for Proposals (RFPs) for the update of the Master Thoroughfare Plan. The committee selection of the consultant will be in December of this year with the City Council approval of the consultant contract for services in January 1996. 2) Corridor Overlay Zone submitted in the Planning and Zoning Packet for the Commission's review, 3) Joint Planning and Zoning Commission and City Council Meeting on Thursday, December 14, 1995 at 7:00 p.m. in the City Council Chambers Room regarding discussion on Ordinance 480 -Q (Neighborhood Preservation), and Vice - Chairman Johnson asked the Staff to provide in the information packet, specific issues that will be addressed during the meeting. 4) the second monthly Planning and Zoning Commission Meeting will not be scheduled due to the upcoming Thanksgiving Holiday; the next Planning and Zoning Meeting will be December 7, 1995. (Planning and Zoning Meeting, 11- 09 -95, tape 1, section #40 -120) AGENDA ITEM #4, ZA95 -105, PLAT SHOWING The Applicant for agenda item #4, ZA95 -105, Plat Showing for Lots 1 and 2, G. W. Main No. 1098 Addition, has submitted a letter dated November 9, 1995, requesting to table their case to the Planning and Zoning Commission Meeting on December 7, 1995. Chairman Wright opened the public hearing for ZA95 -105, Plat Showing. No discussion from the audience. No Commission discussion. REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 3 Motion was made to table ZA95 -105, Plat Showing for Lots 1 and 2, G. W. Main No. 1098 Addition, to the December 7, 1995 Planning and Zoning Commission Meeting and continue the public hearing per the Applicant's request. Motion: Murphy Second: Potter Ayes: Wright, Johnson, Arnold, Murphy, Hobbs, Potter, and Schroetke Nays: none Approved: 7 -0 Motion carried. (Planning and Zoning Meeting, 11- 09 -95, tape 1, section #120 -147) AGENDA ITEM #5, ZA95-106. REZONING AND CONCEPT PLAN FOR LIBERTY BANK Zoning Administrator Karen Gandy informed the Commission that the Applicant's request is for the Rezoning and Concept Plan for Liberty Bank, being 0.984 acres of land in the Thomas Easter Survey, Abstract No. 474 and the S. Freeman Survey, Abstract No. 525, and being legally described as Tract 1E1, W. E. Mayfield Addition. The property is located at 2438 E. Southlake Boulevard (F.M. 1709), on the north side, approximately 200 feet East of Bluebonnet Drive. The current zoning is "AG" Agricultural District; and the requested zoning is "C -2" Local Retail Commercial District. The Land Use Category is Mixed Use. The Owner is Keith Bunch; and the Applicant is Liberty Bank. The property is located in SPIN Neighborhood #7. Eight (8) written notices were sent to property owners within the 200 feet notification area, and the Staff has received three (3) written responses in favor of the rezoning. Staff submitted Revised Plan Review Summary No. 1 dated November 9, 1995 with the following revisions: 1) revised item #9D (to also indicate the north portion of the site) 2) added item #9E (Staff recommends that a common access easement for a driveway entrance be provided along the east property line of the site perpendicular to F.M. 1709 with a minimum width of 26' and a minimum depth of 64'. A minimum 26' wide common access easement parallel to F.M. 1709 should also be provided which extends from the north line of the C.A.E. for the driveway entrance to the west property line of the site.) Staff provided two proposals for a one driveway entrance, one located in the east and one to the west of the property, and requested for the Applicant to provide a traffic flow chart for the Concept Plan. Commissioner Potter asked the Staff if the revisions to the staff review letter would eliminate item REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 4 #9B (change the location of the proposed driveway entrance to meet the Driveway Ordinance No. 634 requirements). Zoning Administrator Gandy confirmed that if only one driveway was applied, it would eliminate item #9B on the staff review letter, however the driveway entrance will need to be located upon the recommendation by Staff with the common access easement extending across the property, parallel to F.M. 1709 (Southlake Boulevard) right -of -way. Commissioner Hobbs asked the Staff the size of the adjacent property to the west. Zoning Administrator Karen Gandy commented that it has approximately 300' of frontage. Zoning Administrator Karen Gandy stated that a multiple tract development is being considered which might result in the abandonment of Bluebonnet Drive. Commissioner Hobbs stated that since the adoption of the Corridor Overlay Zone, Applicants along Kimball Avenue have been facing the problem of meeting the 500' driveway requirement. Ernest Hedgcoth (Consulting Engineering), 5701 -C Midway Road, Fort Worth, Texas 76117, and Steve Ingham (President and Chief Executive Officer of Liberty Bank at North Richland Hills), 4705 Greenway Court, North Richland Hills, 76180, represented this item. Mr. Hedgecoth stated that this facility will be similar to the North Richland Hills facility off of F.M. 1938 (Davis Boulevard); however, the size of the building will be smaller than the main branch in North Richland Hills. Mr. Hedgecoth stated the following comments in response to the staff review letter: ITEM # DESCRIPTION 1) 4B Correctly label the type and width all bufferyards noting the required and proposed bufferyards to be provide on the graphic. RESPONSE: used bufferyard for the setback lines; this will be corrected on the Concept Plan. 2) 7 Show the proposed direction of traffic flow through the site with directional arrows. RESPONSE: will be shown on the Concept Plan. 3) 8 Provide the required number of parking spaces. The required number parking spaces based upon 3,000 square feet of total floor area with a "banking" use is 15 spaces. The Applicant has provided 14 spaces. • REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 5 RESPONSE: will be meet when the building plans are submitted; the Applicant will decrease the size of the building to meet the parking requirements if necessary. 4) 9A Show the approximate distance to the nearest existing driveway entrance centerline or right -of -way intersection into the north right -of -way line of East Southlake Boulevard from the centerline of each proposed driveway entrances. RESPONSE: there is 68' from the center of the west driveway to the existing driveway to the west, and 108' from the center of the east driveway to the existing driveway to the east. 5) 9B Change the location of the proposed driveway entrances to meet the requirement of the Driveway Ordinance No. 634. The Driveway Ordinance requires that full access driveway entrance centerlines onto F.M. 1709 ( Southlake Boulevard), East Southlake Boulevard, be a minimum of 500' apart. A limited access driveway entrance (right - in/right -out) must be a minimum of 250' from any other driveway entrance. RESPONSE: requested a variance to allow the Concept Plan to be constructed with two driveways due to the operation of the bank, convenience for customers, and the size of the tract of land. 6) 9C Provide driveway entrance throat depths for traffic stacking in accordance with the requirements of the Driveway Ordinance No. 634. Based on the number of parking spaces for this site, the minimum driveway entrance throat depth required is 38'. RESPONSE: requested a variance to allow a 20' throat depth which will back the back line of the bufferyard. 7) 9D Remove the parking and paved areas located along the north and northeast portion of the site from the bufferyards. RESPONSE: will apply this to the Concept Plan. 8) 9E Staff recommends that a common access easement for a driveway entrance be provided along the east property line of the site perpendicular to F.M. 1709 with a minimum width of 26' and a minimum depth of 64'. RESPONSE: requested a variance for it would be disruptive to the bank's operation (the traffic flow to the west and the bank's liability of the common access easement across the property). REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 6 Vice - Chairman Johnson asked Mr. Hedgecoth that if the City did allow the two driveways, would he mind if they were restricted (east driveway be designated for "entrance only" and the west driveway be designated as "exit only ") and relocated . Mr. Hedgecoth commented that he did not prefer this, however, if this was the only way for the bank to have the two driveways, then he would concur to this and with the 26' common access easement. Mr. Ingham stated that Liberty Bank is a locally owned independent bank that would like to locate a facility in Southlake. The bank would offer checking accounts, savings accounts, and investment opportunities to its customers. He asked for the Commission to grant a variance on the two driveway request to offer convenience for the bank customers. Chairman Wright opened the public hearing. Steve Harriman (Howe Wood & Company, Real Estate Consultants), 1307 Crest Drive, Colleyville, Texas 76034, represented the Owner of this property. Mr. Harriman stated that the proposed common access easement was not in the best interest of the property and would delay the development of the property. Chairman Wright stated that the Applicant (purchaser) commented that he did not have a problem with this, and asked Mr. Harriman if he still had a concern with this. Mr. Harriman stated that he did not, as long as the Applicant did not have any concerns. Chairman Wright closed the public hearing. Commission discussion: Commissioner Potter asked the Staff how could the Applicant deepen the driveway throat depth to meet the 38' requirement. Zoning Administrator Karen Gandy commented that the Applicant would have to push the building back or eliminate one of the "drive- thrus ". Chairman Wright stated that if the Applicant would deepen the driveway throat depth to meet the requirement, it would only allow one more car length. Commissioner Hobbs asked the Staff if the common access easement and the properties to the east and west of the property are developed, how will this affect the parking for this property. Zoning Administrator Karen Gandy commented that the development will lose three parking spaces when the common access easement, parallel to F.M. 1709 (Southlake Boulevard), is applied to the plan; the development would have eleven (11) parking spaces. She stated that the bank would not meet the parking space requirement by one parking space. Vice - Chairman Johnson asked the Staff if there was no common access easement, parallel F.M. 1709 (Southlake Boulevard), would the depth in front of the building be sufficient enough to allow parking in front of the building if the parking REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 7 spaces were positioned at a 45° angle. Zoning Administrator Karen Gandy commented that the area would not be sufficient for parking. She added that the more parking you add to the front of the building will affect the interior landscaping requirement. Vice - Chairman Johnson stated that he could not support the two curb cuts if the common access easement that runs parallel to F.M. 1709 (Southlake Boulevard) was abandoned. Commissioner Schroetke asked the Staff the parking space requirements for a bank. Zoning Administrator Karen Gandy commented that the Applicant will need a minimum of eight (8) spaces per for the first 1,000 square feet and the ratio of 1 space to 300 square feet every remaining square foot of floor area. Chairman Wright asked the Applicant how many parking spaces would be sufficient to meet the needs of the operation of the bank. Mr. Ingham stated that 4 to 5 parking spaces would be needed for employees and the remainder for the bank's customers. He added that a majority of the customers will use the drive -thru service. Chairman Wright asked the Applicant if six (6) parking spaces would be sufficient for the bank's customers. Mr. Ingham commented that it would be "tight ". Commissioner Potter asked the Applicant if a monument sign would be planned. Zoning Administrator Karen Gandy stated that the Applicant shows signage on the front facade on the elevation plan. Commissioner Hobbs asked the Applicant if there were any other alternate design layouts for the Concept Plan. Mr. Ingham commented that there were not any alternate layouts. Commissioner Murphy recommended to review the Concept Plan at another time to allow the Applicant time for planning and clarify dimensions on the plan. Chairman Wright asked Mr. Hedgecoth and Mr. Ingham their comments upon this recommendation. Mr. Ingham commented that if the Commission recommends this, then they would comply. Motion was made to table ZA95 -106, Rezoning and Concept Plan for Liberty Bank until December 7, 1995 Planning and Zoning Meeting. Commissioner Potter recommended for the Applicant to be creative in their design layout due to the multiple variance requests. Motion: Hobbs Second: Arnold Ayes: Wright, Johnson, Arnold, Murphy, Hobbs, Potter, and Schroetke Nays: none Approved: 7 - Motion carried. Zoning Administrator Karen Gandy stated that the Applicant will need to resubmit bluelines for the Concept Plan no later than November 27, 1995. REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 8 (Planning and Zoning Meeting, 11- 09 -95, tape 1, section #148-2046) AGENDA ITEM #6. CONCEPT PLAN FOR WHITE'S CHAPEL METHODIST CHURCH Zoning Administrator Karen Gandy informed the Commission that the Applicant's request is for the Concept Plan for White's Chapel Methodist Church, legally described as Lot 1, Block A, White's Chapel Church Addition, being 4.657 acres situated in the O.W. Knight Survey, Abstract No. 899. The property is located at 135 South White Chapel Boulevard, being approximately 220' South of Southlake Boulevard (F.M. 1709). The current zoning is "CS" Community Service District. The Land Use Category is Public /Semi - Public. The Owner is White's Chapel United Methodist Church; and the Applicant is Tie Davis - J. Murray Smith Architects. The property is located in SPIN Neighborhood #10. Ten (10) written notices were sent to property owners within the 200 feet notification area, and the Staff has one (1) received written response in favor. The Applicant is proposing to build an addition to the existing facility that will meet the masonry requirements with a brick facade. Commissioner Potter asked the Staff if the plan met all of the articulation requirements. Zoning Administrator Karen Gandy commented that the Corridor Overlay Zone does not apply to this plan. Murray Smith and (Tie Davis - J. Murray Smith, Architects), 3106 Fairmount Street, Dallas, Texas 75201, and N.E. Minchew, 1341 Ten Bar Trail, Southlake, Texas 76092, represented this item. Mr. Smith stated that the Applicant will comply with the staff review letter, however, the Applicant would like to request to leave the existing full- access driveway entrance along the north property line and to close the proposed driveway 100' South of the intersection of Pine Street and South White Chapel Boulevard. He stated that this will provide easier access to the fire lane and help the traffic flow on South White Chapel Boulevard. Chairman Wright asked the Applicant if the driveway entrance to the north would be a common entrance to the White's Chapel Cemetery. Mr. Minchew confirmed that it would serve as a common entrance. Mr. Smith stated that there is a fire lane in the first 22 feet of the entrance. There was extensive discussion regarding the driveway entrances. Chairman Wright opened the public hearing. No discussion from the audience. Chairman Wright closed the public hearing. No Commission discussion. REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 9 Motion was made to approve ZA95 -107, Concept Plan for White's Chapel Methodist Church, subject to Plan Review Summary No. 1 dated November 3, 1995, as amended as follows: 1) deleting item #1 (provide driveway throat depths for traffic stacking), 2) permitting the existing full- access driveway adjacent to NW property line, and 3) closing the proposed driveway 100' South of the intersection of Pine Street and South White Chapel Boulevard. Motion: Murphy Second: Arnold Ayes: Wright, Johnson, Arnold, Murphy, Hobbs, Potter, and Schroetke Nays: none Approved: 7 -0 Motion carried. (Planning and Zoning Meeting, 11- 09 -95, tape 1, section #2047 -2790 AGENDA ITEM #7. MEETING ADJOURNMENT Motion was made to approve the adjournment of the meeting at 8:35 p.m. on Thursday, November 9, 1995. Motion: Johnson Second: Murphy Ayes: Wright, Johnson, Arnold, Murphy, Hobbs, Potter, and Schroetke Nays: none Approved: 7 -0 Motion carried. (Planning and Zoning Meeting, 11- 09 -95, tape 1, section #2790 -2798) Joe Wright Chairman REGULAR PLANNING AND ZONING MEETING NOVEMBER 9, 1995 PAGE 10 ATTEST: Laurie Sheets ( Secretary G:\ W PF \MTG\MIN\ 11- 09 -95. MIN