2011-08-08 Parks Board MeetingS OUTHLAKE CITY OF
PARKS AND RECREATION BOARD MEETING
Monday, August 8, 2011
6:00 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR AGENDA
1. Call to order
2. Consent:
A. Approve minutes from the regular Parks and Recreation Board meeting
held July 11, 2011
B. Absence of Parks and Recreation Board members
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4. Consider:
A. Recommendation to City Manager regarding request for variance to
allow wine at the Bob Jones Nature Center & Preserve during the Bob
Jones Nature Center Board of Directors annual fundraising event,
Naturally Sweet, for 2011 and 2012
5. Discussion:
A. Construction Management Report
B. Board Member and Staff Communication
6. Adjournment
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — August 8, 2011 at 6:00 p.m.
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, August 5, 2011 by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
Alicia Richardson, TRMC
City Secretary
. kAL4,k 7 9 'r o
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City ofSoiithlakc Vahws:
Integrity ♦ Innovation ♦ Accoiintability ♦ Commitment to Excellence ♦ Teamwork
1 trN i CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: August 8, 2011
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
Parks and Recreation Board Members present: Vice - Chairman Tina Wasserman,
Secretary Margaret Adams, and Board Members Sherry Berman, Elaine Cox and Gregg
Formella
Parks and Recreation Board Members absent: Chairman John Slocum
Staff present: Director of Community Services Chris Tribble, Deputy Director Kari Happold,
and Assistant to the Director Candice Sanders
Agenda Item No. 1. Call to Order
Vice Chair Wasserman called the meeting of the Parks and Recreation Board to order at 6:05
p.m.
Agenda Item No. 2A. Consent: Approve minutes from the Parks and Recreation Board
meeting held June 13, 2011
There were no corrections to the minutes.
Agenda Item No. 2B. Consent: Absence of Parks and Recreation Board members
There were no absences to consider at this meeting.
A motion was made to approve the Consent Agenda with the meeting minutes as presented.
Motion: Cox
Second: Berman
Ayes: Adams, Berman, Cox, Formella and Wasserman
Nays: None
Abstain: None
Approved: 5 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Page 1
Official Minutes of the August 8, 2011 Parks & Recreation Board Meeting at 6:00 p.m. approved 9/12/11
Page 2of3
Agenda Item No. 3. Public Forum.
This is the public's opportunity to address the Board about non - agenda items. No one
addressed the Board during Public Forum at this meeting.
Agenda Item No. 4A. Consider: Recommendation to City Manager regarding request for
variance to allow wine at the Bob Jones Nature Center & Preserve during the Bob Jones
Nature Center Board of Directors annual fundraising event, Naturally Sweet, for 2011
and 2012 — Director Tribble presented the variance to allow alcohol at the Bob Jones Nature
Center & Preserve for the Bob Jones Nature Center Organization's annual fundraiser,
Naturally Sweet, in November 2011 and 2012. The provisions to allow the variance and the
requirements of the organization were presented. The Parks Board discussed this item.
Emily Galpin, 1481 Post Oak Drive, Southlake, and executive director of the Bob Jones Nature
Center Organization, responded to questions from the Board and presented information.
A motion was made to recommend approval of the request for a variance to allow wine at the
Bob Jones Nature Center & Preserve during the Bob Jones Nature Center Board of Directors
annual fundraising event, Naturally Sweet, for 2011 and 2012.
Motion: Cox
Second: Formella
Ayes: Adams, Berman, Cox, Formella and Wasserman
Nays: None
Abstain: None
Approved: 5 -0
Motion Carried.
Agenda Item No. 5A. Discussion: Construction Management Report
The August Construction Management Report was distributed in the meeting packet. Staff
responded to questions regarding Koalaty Park irrigation. The City is following current water
conservation restrictions. Negotiations to access the property to install a sidewalk along the
property on Carroll Avenue from the middle school to Estes Park are currently at a standstill.
Agenda Item No. 5B. Discussion: Board Member and Staff Communication
Park Board members were encouraged to contact Director Tribble via email at
ctribble(c�ci.southlake.tx.us or cell phone concerning any park issues so staff can be more
responsive to our residents.
Agenda Item 6. Adjournment:
A motion was made to adjourn the meeting at 6:34 p.m.
Motion: Cox
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Page 2
• + r
Official Minutes of the August 8, 2011 Parks & Recreation Board Meeting at 6:00 p.m. approved 9/12/11
Page 3 of 3
Second: Formella
Ayes: Adams, Berman, Cox, Formella and Wasserman
Nays: None
Abstain: None
Approved: 5 -0
Chair, Parks & Recreation Board *7'7
Ctr T bl6
Director, Community Services Dept.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Page 3
CITY OF
SOUTHLAKE
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING: AUGUST 8, 2011
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Southlake Parks Development Corporation Board Members present: President Carolyn
Morris, Vice - President Pamela A. Muller, Secretary Al Zito, and Board Members Sherry
Berman and Jeff Wang.
Southlake Parks Development Corporation Board Members absent: Board Member John
Slocum.
Parks and Recreation Board Members present: Vice - Chairman Tina Wasserman,
Secretary Margaret Adams, and Board Members, Sherry Berman, Elaine Cox, and Gregg
Formella.
Parks and Recreation Board Members absent: Board Member John Slocum.
Staff present: Assistant City Manager / Director of Public Safety Jim Blagg, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kari Happold,
Assistant to the Director Candice Sanders, Director of Finance Sharen Jackson and Deputy
City Secretary Tara Brooks.
Agenda Item No. 1. Call to order. President Morris called the meeting of the Southlake Parks
Development Corporation to order at 5:09 p.m.
Agenda Item No. 2A. Reports: Introduction and Oath of Office for reappointed Southlake
Parks Development Corporation members. The Oaths were preformed prior to the meeting.
Agenda Item No. 3A. Approval of the minutes from the April 5, 2011 Southlake Parks
Development Corporation meeting.
Motion was made to approve the minutes from the April 5, 2011 Southlake Parks Development
Corporation meeting.
Motion: Berman
Second: Muller
Ayes: Zito, Berman, Muller, Morris
Nays: None
Abstains: Wang
Approved: 4 -0 -1
Joint Southlake Parks Development Corporation and Parks and Recreation Board
Meeting Minutes — August 8, 2011
Page 1 of 4
Agenda Item No. 3B. Approval of the minutes from the May 17, 2011 special Southlake Parks
Development Corporation meeting.
Motion was made to approve the minutes from the May 17, 2011 special Southlake Parks
Development Corporation meeting.
Motion: Berman
Second: Muller
Ayes: Berman, Muller, Zito, Morris
Nays: Wang
Approved: 4 -0 -1
After the vote, Board Member Berman mentioned that she was not at the May 17, 2011 and
did not want to vote on this item after all. The Board retook the vote.
Motion was made to approve the minutes from the May 17, 2011 special Southlake Parks
Development Corporation meeting.
Motion: Zito
Second: Muller
Ayes: Muller, Wang, Zito, Morris
Nays: None
Abstains: Berman
Approved: 4 -0 -1
Agenda Item No. 3C. Approval of the minutes from the June 21, 2011 special Southlake Parks
Development Corporation meeting. Board Member Muller stated that she was at the meeting,
but arrived late.
Motion was made to approve the minutes from the June 21, 2011 special Southlake Parks
Development Corporation meeting, noting that Board Member Muller arrived late.
Motion: Muller
Second: Wang
Ayes: Muller, Wang, Berman, Morris
Nays: None
Abstains: Zito
Approved: 4 -0 -1
Agenda Item No. 4. Public Forum. No one spoke during the public hearing.
Vice - Chairman Wasserman called the meeting of the Parks and Recreation Board to order at
5:14 p.m.
Agenda Item No. 5A. Recommendation on proposed FY 2012 SPDC Operating Budget.
Director Tribble presented this item and answered questions.
Joint Southlake Parks Development Corporation and Parks and Recreation Board
Meeting Minutes — August 8, 2011
Page 2 of 4
The Board discussed this item.
No one spoke during the public hearing.
Motion was made to approve proposed SPDC FY 2012 Operating Budget.
Motion: Berman
Second: Zito
Ayes: Wang, Zito, Berman, Muller, Morris
Nays: None
Approved: 5 -0
Agenda Item No. 5B. Recommendation on proposed FY 2012 -2016 SPDC Capital
Improvement Plan and FY 2012 Capital Budget. Director Tribble presented this item to the
Boards. Director Tribble and Director Jackson answered questions.
The SPDC and Parks and Recreation Board discussed this item.
No one spoke during the public hearing.
Motion was made for the Parks and Recreation Board to recommend approval of the proposed
FY 2012 -2016 SPDC Capital Improvement Plan and FY 2012 Capital Budget, including the
$300,000 in 2013 SPDC Matching Funds will be moved to the multi - purpose facility project to
total $1,000,000 dollars, the SPDC Matching Funds will have a minimum fund balance of
$200,000 each year, and moving the $200,000 in FY 2016 SPDC Matching Funds to
Bicentennial Park Phase 111.
Motion: Berman
Second: Cox
Ayes: Formella, Berman, Adams, Cox, Wasserman
Nays: None
Approved: 5 -0
Motion was made for the Southlake Parks Development Corporation to approve the proposed
FY 2012 -2016 SPDC Capital Improvement Plan and FY 2012 Capital Budget with the following
changes: SPDC Matching Funds will be maintained at a $200,000 fund balance for upcoming
years; the $300,000 budget for FY 2013 Matching Funds be reallocated to the multipurpose
community facility for a total of $1,000,000 for FY 2013; and for FY 2016 $200,000 that is in
SPDC Matching Funds is reallocated to Bicentennial Park Phase 111 to bring that to a
$1,000,000 allocation.
Motion: Zito
Second: Muller
Ayes: Zito, Berman, Muller, Wang, Morris
Nays: None
Approved: 5 -0
Vice Chairman Wasserman and President Morris adjourned the meeting 6:04 p.m.
Joint Southlake Parks Development Corporation and Parks and Recreation Board
Meeting Minutes — August 8, 2011
Page 3 of 4
1 i
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ttP asserman
ice Chairman
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Caroly Morris
ATTEST: President
Tara Brooks
Deputy City Secretary
•
Joint Southlake Parks Development Corporation and Parks and Recreation Board
Meeting Minutes — August 8, 2011
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