2011-02-15 Parks Board Meeting CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Tuesday, February 15, 2011
4:15 — 4:45 p.m.
LOCATION: Southlake Town Hall — Council Chambers
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to order
REPORTS /CONSENT AGENDA:
2. Administrative Comments:
A. Marketing Committee
B. SPDC Matching Funds Work Group
C. Bob Jones Nature Center & Preserve Master Plan
3. Consent:
A. Absence of Parks and Recreation Board members
REGULAR AGENDA:
4. Public Forum
5. Consider: No items this agenda.
6. Discussion: No items this agenda
7. Adjournment
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date — February 15, 2011
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on February 11, 2011 by 5:00 p.m.
pursuant to Chapter 551 of the Texas Government Code.
ikt
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary 48 hours in advance at 817.748.8016
reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
t
CITY O
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: FEBRUARY 15, 2011
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Parks and Recreation Board Members present: Chairman John Slocum, Vice - Chairman
Tina Wasserman, and Board Members Margaret Adams, Sherry Berman, Elaine Cox, Gregg
Formella, Kevin Smith, and Randy Williamson.
Parks and Recreation Board Members absent: Secretary Julie Landesberg.
Staff present: Director of Community Services Chris Tribble, Deputy Director of Community
Services Kari Happold, and Assistant to the Director Candice Sanders
Agenda Item No. 1. Call to order. The meeting was called to order by Chairman Slocum at
4:15 p.m.
Agenda Item No. 2. Administrative Comments.
A. Marketing Committee — A status report was presented by Deputy Director
Happold. The scope of the marketing plan has expanded from the single location
of Bicentennial Park to encompass all City facilities, including sponsorship
opportunities for events, programs and fields. Parks Board members Kevin Smith
and Randy Williamson will meet with Deputy Director Happold to work with staff
on concepts. Parks Board will review the marketing /sponsorship concepts prior
to those concepts being presented for City Council discussion and direction.
Then the proposed marketing concepts will be presented to the athletic
associations for their input and comments. Board members suggested a timeline
on the process be provided to the sports associations.
B. SPDC Matching Funds Work Group — Director Tribble presented an update.
Currently, the SPDC Matching Funds Work Group, which includes Park Board
member Elaine Cox, SPDC member Deborah Frazier, and a City Council
appointed member, is on hold. At the City Manager's direction, staff is drafting a
document based on the discussions from the November 2, 2010 joint City
Council /Parks Board meeting and the Parks Board meeting. The draft document
will be presented to City Council for further direction and then to Parks Board
and SPDC for their recommendations.
C. Bob Jones Nature Center & Preserve Master Plan — Director Tribble presented
the Bob Jones Nature Center Master Plan timeline. A Workshop is planned
March 10, 2011, followed by a joint Parks Board /SPDC /CC Work Session March
21, 2011. (At the writing of the minutes, the joint meeting on March 21, 2011 has
Parks and Recreation Board
Meeting Minutes, February 15, 2011
Page 1 of 2
been rescheduled for April 11, 2011.) Members of the Master Plan Work Group,
including Park Board members Gregg Formella and Julie Landesberg, staff,
nature center representatives and the design team, will meet to provide input and
feedback during the next month. Deputy Director Kerry McGeath will contact the
members once the meetings have been arranged.
The Parks Board meeting may be held at the nature center in April or May.
CONSENT AGENDA: Consent agenda items are considered to be routine by the Board and
are enacted with one motion. Chairman Slocum read the consent agenda items into the
record.
Agenda Item No. 3A. Consent: Absence of Parks and Recreation Board Members
The Board considered the absence of Park Board member Kevin Smith from the regular Parks
Board meeting held January 10, 2011.
Motion was made, seconded and unanimously approved (8 -0) to accept Park Board member
Smith's absence.
REGULAR AGENDA:
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5. Adjournment.
Motion was made, seconded and unanimously approved (8 -0) to accept Park Board member
Smith's absence.
•
Chair an
Parks . nd Recreation Board
rector
Community Services Department
Parks and Recreation Board
Meeting Minutes, February 15, 2011
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CITY O F
SOUTHLAKE
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING: FEBRUARY 15, 2011
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
SPDC Board Members present: President Carolyn Morris, Vice - President Pamela A. Muller,
Secretary Al Zito, and Board Members Sherry Berman, Deborah Frazier, John Slocum, and
Jeff Wang.
SPDC Board Members absent: None.
Parks and Recreation Board Members present: Chairman John Slocum, Vice - Chairman
Tina Wasserman, and Board Members Margaret Adams, Sherry Berman, Elaine Cox, Gregg
Formella, Kevin Smith, and Randy Williamson.
Parks and Recreation Board Members absent: Secretary Julie Landesberg.
Staff present: Assistant City Manager / Director of Public Safety Jim Blagg, Assistant City
Manager Ben Thatcher, Assistant to the City Manager Alison Ortowski, Director of Community
Services Chris Tribble, Deputy Director of Community Services Kari Happold, Assistant to the
Director Candice Sanders, Director of Finance Sharen Jackson, and Deputy City Secretary
Tara Brooks.
Agenda Item No. 1. Call to order. The meeting was called to order by Chairman Slocum and
President Morris at 5:01 p.m.
Agenda Item No. 2. Administrative Comments. There were no administrative comments.
CONSENT AGENDA: Consent agenda items are considered to be routine by the Board and
are enacted with one motion. President Morris read the consent agenda items into the record.
Agenda Item No. 3A. Approval of the minutes from the November 2, 2010 Joint City Council,
Southlake Parks Development Corporation and Parks and Recreation Board meeting.
Motion was made to approve the minutes from the November 2, 2010 joint City Council,
Southlake Parks Development Corporation and Parks and Recreation Board meeting.
Motion: Frazier
Second: Muller
Ayes: Frazier, Muller, Wang, Slocum, Berman, Zito, Morris
Nays: None
Approved: 7 -0
Joint Southlake Parks Development Corporation and Parks and Recreation Board
Meeting Minutes, February 15, 2011
Page 1 of 3
Agenda Item No. 3B. Approval of the minutes from the November 2, 2010 Southlake Park
Development Corporation regular meeting. Board Member Slocum stated that on item no. 5A
"McLahan" should be spelled "McLanahan."
Motion was made to approve the minutes from the November 2, 2010 Southlake Park
Development Corporation regular meeting, with the correction.
Motion: Slocum
Second: Muller
Ayes: Muller, Wang, Slocum, Berman, Zito, Frazier, Morris
Nays: None
Approved: 7 -0
REGULAR AGENDA:
Agenda Item No. 4. Public Forum. No one spoke during the public forum.
Agenda Item No. 5A. Recommend approval of Addendum A to the North Park Professional
Services Agreement with Schrickel, Rollins & Associates, Inc. for $71,300. Director Tribble
presented this item. Director Tribble and Assistant City Manager / Director Blagg answered the
Boards' questions.
Parks Board motion was made to recommend approval of Addendum A to the North Park
Professional Services Agreement with Schrickel, Rollins & Associates, Inc. for $71,300.
Motion: Williamson
Second: Cox
Ayes: Adams, Berman, Cox, Formella, Slocum, Smith, Wasserman, Williamson
Nays: None
Approved: 8 -0
SPDC Board motion was made to recommend approval of Addendum A to the North Park
Professional Services Agreement with Schrickel, Rollins & Associates, Inc. for $71,300.
Motion: Berman
Second: Muller
Ayes: Berman, Frazier, Muller, Morris, Slocum, Wang, Zito
Nays: None
Approved: 7 -0
Agenda Item No. 5B. Recommend approval of a Guaranteed Maximum Price (GMP) with
Dean Electric, Inc. dba Dean Construction in the amount of $6,113,800.79 for construction of
North Park. Director Tribble presented this item and answered the Boards' questions. Greg
Firebaugh with Dean Construction was present to respond to questions.
Parks Board motion was made to recommend approval of a Guaranteed Maximum Price
(GMP) with Dean Electric, Inc. dba Dean Construction in the amount of $6,113,800.79 for
construction of North Park.
Motion: Cox
Second: Wasserman
Joint Southlake Parks Development Corporation and Parks and Recreation Board
Meeting Minutes, February 15, 2011
Page 2 of 3
Ayes: Adams, Berman, Cox, Formella, Slocum, Smith, Wasserman, Williamson
Nays: None
Approved: 8 -0
SPDC motion was made to recommend approval of a Guaranteed Maximum Price (GMP) with
Dean Electric, Inc. dba Dean Construction in the amount of $6,113,800.79 for construction of
North Park.
Motion: Slocum
Second: Zito
Ayes: Berman, Frazier, Muller, Morris, Slocum, Wang, Zito
Nays: None
Approved: 7 -0
Agenda Item No. 6. Discussion. There were no discussion items.
Agenda Item No. 7. Adjournment.
Chairman Slocum and President Morris adjourned the meeting 5:33 p.m.
41
John %locum
.'man
&
Carolyn rris
ATTEST: President
LbA&I
Tara Brooks
Deputy City Secretary
Joint Southlake Parks Development Corporation and Parks and Recreation Board
Meeting Minutes, February 15, 2011
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