Loading...
2010-08-09 Parks Board MeetingCITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING Monday, August 9, 2010 7:00 p.m. (OR Immediately Following the Joint SPDCIParks Board Meeting) LOCATION: Southlake Town Hall — Council Chambers 1400 Main Street Southlake, Texas REGULAR SESSION 1. Call to order REPORTSICONSENT AGENDA 2. Administrative Comments: No items this agenda 3. Consent: A. Approval of the minutes from the regular Parks and Recreation Board meeting July 12, 2010 B. Absence of Parks and Recreation Board members C. Recommendation for approval of a SPDC Matching Funds request from Keep Southlake Beautiful in the amount of $2,350 for construction of a courtyard at Liberty Garden in Bicentennial Park D. Recommendation for approval of a Facilities Utilization Agreement with Dragon Youth Football REGULAR AGENDA 4. Public Forum 5. Consider: A. Recommendation on proposed Fiscal Year 2011 Park Dedication Fund Annual Budget B. Recommendation on proposed Fiscal Year 2011 Bicentennial Concessions Fund Annual Budget City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — August 9, 2010 Page 2 of 2 C. Recommendation on acceptance of proposed park dedication for the Carillon development D. Recommendation on approval of the conceptual plan for Northwest Enclave Park E. Recommendation on approval of the conceptual plan for Villa Park North 6. Discussion: No items this agenda 7. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Augusto ,� 010 at 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code. ,w;Pa �t.:4c„ _m ro� O g� d m ° a�g w m _ � a CO s 0 o n Cho VWi✓' & If you plan to attend this public meeting a d have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity 1 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: AUGUST 9, 2010 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall Parks and Recreation Board Members present: Secretary Julie Landesberg and Board Members Margaret Adams, Sherry Berman, Elaine Cox, Gregg Formella, and Tina Wasserman. Parks and Recreation Board Members absent: Chairman John Slocum and Board Members Randy Williamson and Kevin Smith. Staff present: Director of Community Services Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services Kerry McGeath, and Assistant to the Director Candice Sanders. Agenda Item No. 1. Call to order. The meeting was called to order by Secretary Landesberg at 8:00 p.m. Items 5C, 5D and 5E were moved up on the agenda for consideration. Agenda Item No. 5C. Consider: Recommendation on acceptance of proposed park dedication for the Carillon development. Director Tribble presented this item and answered questions. The Developer Agreement for Carillon development will be considered by City Council August 17, 2010, which will include Northwest Enclave Park and Villa Park North. Carillon development is located on the north side of S.H. 114 between White Chapel Boulevard and North Carroll Avenue. The park dedication requirements for this 285 acre mixed use development, which includes 404 residential units and 61 gross acres of non- residential, is land dedication of 11.32 acres of public parkland or an alternative fee payment of $1,358,400. Carillon proposes to satisfy park land dedication requirement by dedicating 50.15 acres of public parkland including: Village Green Park (2.36 acres), Neighborhood Park (4.37 acres), Tree Preserve (3.38 acres), Lake Park (24.3 acres), Corporate Park (7.96 acres), Northwest Enclave (5.54 acres), Villa Park South (1.70 acres) and Villa Park North (.54 acres). The developer proposed to maintain in perpetuity all 50.15 acres of dedicated public parkland via the Carillon POA (including the lake and decorative fountain adjacent to the Village Green Park). The value of the total park amenities is $4,156,437. Greg Last, Director of Economic Development, presented an overview of the development and the conceptual improvements planned for the individual parks in the development. Ben Brewer, Hines Development Group, and Chuck Haynes, landscape architect, were present at the meeting and responded to Board questions regarding sidewalks, trails, parking, drainage ponds and lot sizes. During the Board's discussion, abundant trails and trail connectivity, along with preservation of trees were elements the Board stressed they desired for this development. Motion was made to accept the dedication of 50.15 acres of park land as proposed by the developer with the emphasis being trails in compliance with the Master Plan, and tree preservation to the extent possible with the expectation that those details will be worked out in the individual parks. Motion: Cox Second: Wasserman Ayes: -1Eaedesr1befg. Adams, Berman, Cox, Formella and Wasserman Nays: None Le( N �-y�- Approved: .,6 -6' Agenda Item No. 5D. nsider: Recommendation on approval of the conceptual plan for Northwest Enclave Park Director Tribble presented this item and answered questions. The park is a 5.54 acre neighborhood park located in the northwest section of the Carillon subdivision. When developed, the proposed park will include sidewalks, benches, landscaping, sign wall with plantings, fountain, grape arbor and a public art feature. Ben Brewer, Hines Development Group, and Chuck Haynes, landscape architect responded to Board questions and concerns. The Board emphasized to the developers their desire to have trails that navigate through the wooded areas. Motion was made to accept the approval and concept plan of Northwest Enclave Park with some notes of a soft trail going around the lake and maybe in the inside, that long piece by the road. Motion: Berman Second: Cox Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman Nays: None Approved: 6 -0 Agenda Item No. 5E. Consider: Recommendation Villa Park North Director Tribble presented this item and answered questions. Motion was made to approve the concept plan for Villa Park North as presented. Motion: Cox Second: Adams Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman Nays: None Approved: 6 -0 REPORTS /CONSENT AGENDA: Agenda Item No. 2. Administrative Comments: There were no items on this agenda. Agenda Item No. 3A. Consent: Approval of the minutes from the regular Parks and Recreation Board meeting July 12, 2010 There were no corrections to the minutes. Agenda Item No. 3B. Consent: Absence of Parks and Recreation Board members The Board considered the absence of Park Board member Bill Packer from the July 12, 2010 meeting. Mr. Packer's term on the Board expired May 2010. Agenda Item No. 3C. Consent: Recommendation for approval of a SPDC Matching Funds request from Keep Southlake Beautiful in the amount of $2,350 for construction of a courtyard at Liberty Garden in Bicentennial Park The proposal was for additional planter beds and landscaping at a total project cost of $4,700. Funding is available in the FY2010 SPDC Matching Funds budget. If SPDC and City Council approve the matching funds request for $2,350, the unencumbered balance of approximately $260,899 will remain in the FY 2010 SPDC matching funds budget. Agenda Item No. 3D. Consent: Recommendation for approval of a Facilities Utilization Agreement with Dragon Youth Football This facilities utilization agreement (FUA) allows Dragon Youth Football (DYF) to temporarily use the turf area at the Bob Jones Park Amphitheatre area for flag football practices for the period from August 18, 2010 through November 30, 2010. Subsequent use of City field space will be handled on an annual basis through the FUA process. Dragon Youth Football will pay a field maintenance fee of $12.00 per player, per season for each child participating in the program. A recommendation was made to include representatives from DYF in the FUA Task Force meetings and process. Motion was made to approve Consent Agenda as presented. Motion: Cox Second: Berman Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman Nays: None Approved: 6 -0 REGULAR AGENDA: Agenda Item No. 4. Public Forum. No one spoke during the public forum. Agenda Item No. 5A. Consider: Recommendation on proposed Fiscal Year 2011 Park Dedication Fund Annual Budget Director Tribble presented this item and answered questions. The proposed budget contains the following requests: Bob Jones Park South Playground Improvements ($100,000) and Koalaty Park Improvements ($100,000). Motion was made to approve the proposed FY 2011 Park Dedication Fund Budget, as presented. Motion: Wasserman Second: Cox Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman Nays: None Approved: 6 -0 Agenda Item No. 5B. Consider: Recommendation on proposed Fiscal Year 2011 Bicentennial Concessions Fund Annual Budget Director Tribble presented this item and answered questions. The proposed FY 2011 budget contains one request in the amount of $213,000 for Bicentennial Park improvements. Motion was made to approve the proposed FY 2011 Bicentennial Concessions Fund Budget, and for the director, Mr. Tribble, to have leeway to do what needs to be done in Bicentennial Park. Motion: Berman Second: Cox Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman Nays: None Approved: 6 -0 Agenda Item No. 6. Discussion. There were no items on this agenda. Staff was asked to mail the park naming flyer to the residents that are adjacent to the park and to blast the notice to RecWare recipients. Agenda Item No. 7. Adjournment. Motion was made to adjourn the meeting at 10:00 p.m. Motion: Cox Second: Berman Ayes: Landesberg. Adams, Berman, Cox, Formella and Wasserman Nays: None Approved: 6 -0 Chairman Par •s and Recreation Board irec •r Community Services Department 4' CITY O F SOUTHLAKE JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION / PARKS AND RECREATION BOARD MEETING: AUGUST 9, 2010 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall SPDC Board Members present: President Carolyn Morris, Secretary Pamela A. Muller, Board Members Sherry Berman, and Deborah Frazier. SPDC Board Members absent: Board Member John Slocum. (Vice- President Virginia M. Muzyka and Gregory Jones are no longer on the Board since their terms on City Council ended in May.) Parks and Recreation Board Members present: Secretary Julie Landesberg and Board Members Margaret Adams, Sherry Berman, Elaine Cox, Gregg Formella, and Tina Wasserman. Parks and Recreation Board Members absent: Chairman John Slocum and Board Members Randy Williamson and Kevin Smith. Staff present: Assistant City Manager Ben Thatcher, Director of Community Services Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services Kerry McGeath, Assistant to the Director Candice Sanders, Director of Finance Sharen Jackson and Deputy City Secretary Tara Brooks. Agenda Item No. 1. Call to order. The joint meeting was called to order by President Morris at 6:16 p.m. Secretary Landesberg called to order the Parks Board meeting at 6:17 p.m. Agenda Item No. 2A. Administrative Comments. Introduction and Oath of Office for new Parks and Recreation Board Members. Director Tribble welcomed new member Gregg Formella to the Parks Board and welcomed Margaret Adams and Sherry Berman back to the Board. Deputy City Secretary Brooks led them in the Statement of Elected and Appointed Official and the Oath of Office. CONSENT AGENDA: Agenda Item No. 3. Consent Agenda. There were no items on this agenda. REGULAR AGENDA: Agenda Item No. 4. Public Forum. No one spoke during the public forum. Agenda Item No. 5A. Recommendation on proposed FY 2011 SPDC Operating Budget. Director Tribble presented this item and answered questions. r No one spoke during the public hearing. This item was considered by the Southlake Parks Development Corporation only. Motion was made to approve the proposed FY 2011 SPDC Operating Budget, as presented. Motion: Berman Second: Frazier Ayes: Frazier, Muller, Berman and Morris Nays: None Approved: 4 -0 Agenda Item No. 5B. Recommendation on proposed FY 2011 -2015 SPDC Capital Improvement Plan and FY 2011 Capital Budget. Director Tribble presented this item and answered questions. The Boards discussed Liberty Park at Sheltonwood Phase II, the prioritization ranking of the parks projects, and Bicentennial Park Phase III. President Morris opened the public hearing. Mike McClanahan, President of the Southlake Baseball Association, 306 Quail Court, Southlake, Texas, said the restroom / concession stand facility proposed during Bicentennial Park Phase II is important to SBA and they are committed to helping to get it built. President Morris closed the public hearing. The Boards discussed the reallocation of $1.5 million from land acquisition. Director Jackson and Director Tribble answered questions. The Parks and Recreation Board voted on this item. Motion was made to approve the proposed SPDC Capital Improvement Plan for FY 2011 through FY 2015, reallocating $1.5 million in land acquisition funds and reallocating $760,000 from Liberty Park at Sheltonwood Phase II into Bicentennial Park Phase II to complete concession stand / restroom facilities, and approving the FY 2011 Capital Budget. Motion: Wasserman Second: Berman Ayes: Cox, Landesberg, Berman, Adams, Wasserman Nays: Formella Approved: 5 -1 The Southlake Parks Development Corporation voted on this item next. Motion was made to approve the proposed SPDC Capital Improvement Plan for FY 2011 through FY 2015, reallocating the $760,000 from Liberty Park at Sheltonwood Phase II into Bicentennial Park Phase II and reallocating the land acquisition amount of $1.5 million, and recommending the approval of the FY 2011 Capital Budget. Motion: Berman Second: Muller Ayes: Muller, Berman, Morris Nays: Frazier Approved: 3 -1 Agenda Item No. 6. Discussion. There were no items on this agenda. Agenda Item No. 7. Adjournment. President Morris adjourned the joint meeting of the Southlake Parks Development Corporation and Parks and Recreation Board at 7:41 p.m. Carolyn Morri -' Southlake Parks Development Corporation President Joh Slocum Par s and Recreation Board airman kialb o Tara Brooks Deputy City Secretary CITY OF SOUTHLAKE JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND RECREATION BOARD MEETING Monday, August 9, 2010 5:30 p.m. LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street Southlake, Texas REGULAR SESSION: 1. Call to order. REPORTS: 2. Administrative Comments: A. Introduction and Oath of Office for new Parks Recreation Board members CONSENT AGENDA: 3. Consent: No items this agenda REGULAR AGENDA: 4. Public Forum 5. Consider: A. Recommendation on proposed FY 2011 SPDC Operating Budget Public Hearing (SPDC only action item) B. Recommendation on proposed FY 2011 -2015 SPDC Capital Improvement Plan and FY 2011 Capital Budget Public Hearing (Parks Board and SPDC action item) 6. Discussion: No items this agenda 7. Adjournment Joint Parks and Recreation Board and SPDC Meeting Date August 9, 2010 Page 2of2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on August 6, 2010, at 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code City S ecreta ry aiy t!ij dee&"JaRy p a If you plan to attend this public meeting and have a disability that "r`2gtiires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.