2009-08-03 Parks Board MeetingCITY OF
SOUTHLAK.E
1Ex..s
JOINT CITY COUNCIL SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD MEETING:
AUGUST 3, 2009
LOCATION: Timarron Bent Creek Clubhouse
1250 Bent Creek Drive
Southlake, Texas 76092
TIME: 5:30 p.m. — 9:00 p.m.
1. Call to order.
2. Discussion: Current financial environment
3. Discussion: 2005 Park, Recreation & Open Space Master Plan implementation
4. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at any time during the meeting that a need arises
for the City Council, Southlake Parks Development Corporation, and
Parks and Recreation Board to seek advice from the City Attorney as to
the posted subject matter of this meeting.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
B. Reconvene: Reconvene the meeting and take any action necessary on
items discussed in Executive Session.
5. Discussion: Project profiles
6. Discussion: Capital Improvement Project priorities (FY 2010 -2014)
7. Meeting adjourned.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
Joint City Council /SPDC /Parks and Recreation Board meeting
August 3, 2009
Page 2 of 4
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 31, 2009, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Lori Payne, TF
City Secretary
If you plan to attend this publid4r;
advise the City Secretary's Of
accommodations will be made to
ig and hgV a disability that requires special needs, please
��aA in advance at 897 -748 -8096 and reasonable
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CO
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If you plan to attend this publid4r;
advise the City Secretary's Of
accommodations will be made to
ig and hgV a disability that requires special needs, please
��aA in advance at 897 -748 -8096 and reasonable
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
Joint City Council /SPDC /Parks and Recreation Board meeting
August 3, 2009
Page 3 of 4
EXECUTIVE SESSION
Section 551.071: Consultation with attorne
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d /b /a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Michael Kenny vs. City of Southlake. April 2008.
3. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real Propert
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding ros ective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
Section 551.074: Deliberation reciarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
Joint City CouncillSPDC /Parks and Recreation Board meeting
August 3, 2009
Page 4 of 4
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished Information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism- related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & e Local meetings to discuss emergency management
fans regarding i eline safet
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
y ~
JOINT CITY COUNCIL. PARKS AND RECREATION BOARD AND SOUTHLAKE
PARKS DEVELOPMENT CORPORATION MEETING: AUGUST 3, 2009
LOCATION: Timarron Bent Creek Clubhouse
1240 Bent Creek Drive
Southlake, Texas 76092
(A board member may be listed more than once if he or she serves on multiple boards.)
City Council present: Mayor John Terrell, Mayor Pro Tern Virginia M. Muzyka, and
Councilmembers Brandon Bledsoe, Carolyn Morris, and Pamela A. Muller.
City Council absent: Deputy Mayor Pro Tern Laura K. Hill and Councilmember
Gregory Jones.
Parks and Recreation Board members present: President John Slocum, and Board
members Margaret Adams, Sherry Berman, Elaine Cox, Ken Goodman, William S.
Packer, and Tina Wasserman.
Parks and Recreation Board members absent: Board Members Julie Landesberg
and Kevin Smith.
Southlake Parks Development Corporation Board members present: President
Carolyn Morris, Vice-President Virginia M. Muzyka, Secretary Pamela A. Muller, and
Board Members Sherry Berman, Deborah Frazier, and John Slocum.
Southlake Parks Development Corporation Board members absent: Board Member
Gregory Jones.
Staff present: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Director of Community Services Chris Tribble, Deputy
Director of Community Services Kari Happold, Deputy Director of Community Services
Kerry McGeath, Director of Finance Sharen Jackson, Director of Planning and
Development Services Ken Baker, Director of Public Works Robert Price, Deputy
Director of Public Works Gordon Mayer, and City Secretary Lori Payne.
Agenda Item 1. Call to order. The Mayor called to order the joint meeting at 5:47 p.m.
City Manager Yelverton made opening comments and discussed the meeting format
and agenda.
Agenda Item 2. Discussion: Current financial environment. Director Jackson provided
the group with a detailed report on the finances of the Southlake Parks Development
Corporation (SPDC). The presentation covered collections, debt and future fund
availability.
Joint City Council, Southlake Parks Development Corporation Board, and Parks and Recreation Board meeting -
August 3, 2009
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Agenda Item 3. Discussion: 2005 Park, Recreation & Open Space Master Plan
implementation. Assistant City Manager Thatcher presented the City's strategy map and
discussed the Strategic Management System.
Assistant City Manager Blagg reviewed the most recent citizen's survey, specifically the
park-related responses and the areas needing improvement. The group discussed the
survey results.
Director Tribble presented information on the existing Master Plan including project
priorities and addressed questions. The group discussed the Master Plan components.
Director Price presented the pathway plan implementation status and addressed
questions. The group discussed the various pathways presented.
Director Tribble reviewed other projects including Safety Town, the Matching Fund
Program and Joint Use. The group discussed these other projects.
Agenda Item 4A. Executive Session. Mayor Terrell called for an executive session
pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section
551.072. Executive Session began at 7:22 p.m. and ended at 8:06 p.m.
Mayor Terrell called for a break at 8:06 p.m.
Agenda Item 4B. Reconvene: Mayor Terrell reconvened the meeting at 8:27 p.m. and
asked if there was any action necessary on items discussed in Executive Session. No
action was necessary.
Agenda Item 5. Discussion: Project profiles. Director Tribble reviewed each of the
SPDC Capital Improvement Projects (CIP) including a project profile, a map of the area,
a description of each project and the estimated costs. Director Tribble answered
questions from the group.
Agenda Item 6. Discussion: Capital Improvement Project priorities (FY 2010-2014).
Director Baker conducted a group ranking exercise of the five-year CIP. The group
ranked the projects in the following manner:
1. Multipurpose Facility
2. Bicentennial Park Phase I (Development)
3. . North Park (Design and Development)
4. Safety Town Park
5. Land Acquisition
6. Pathways
7. Bicentennial Park Phase III (Design and Development)
8. Community Services Matching Funds
9A. Bicentennial Park Phase II (Design and Development)
9B. Bob Jones Park - North Playground Improvements
Joint City Council, Southlake Parks Development Corporation Board, and Parks and Recreation Board meeting -
August 3, 2009
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Agenda Item No. 7. Adjournment. There was no action taken at this meeting. Mayor
Terrell adjourned the meeting at 9:25 p.m.
JCarolyn Mor s
Southlake arks Development Corporation
President
John locum
Park and Recreation Board President
ATTEST:
t
Lori Payne
City Secretary
*An audio recording of this meeting will be permanently retained in the City
Secretary's Office.
Joint City Council, Southlake Parks Development Corporation Board, and Parks and Recreation Board meeting -
August 3, 2009
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