2008-04-14.X -
r,ity of Cn„4h1�4n
PARKS AND RECREATION BOARD: Monday, April 14, 2008, 7:00 p.m.
LOCATION: Bob Jones Nature Center
355 East Bob Jones Road
Southlake, Texas
REGULAR AGENDA
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of
the Texas Government Code, Section 551.071, consultation with attorney,
Section 551.072, deliberation regarding real property, and Section
551.073, deliberation regarding prospective gift, Executive Session may
be held for the Parks and Recreation Board to seek advise from the City
Attorney or deliberate if the deliberation in open session would have a
detrimental effect on the position of the City's negotiations with a third
person regarding the following matter.
1. Section 551.072: Deliberation regarding real property
a. Discuss the acquisition of property for park purposes.
3. Reconvene: Action necessary on item discussed in Executive Session.
REPORTS
4. Administrative Comments:
A. Construction Report (written)
B. Recreation and Athletic Programs Second Quarter Report
C. Leadership Southlake Sponsorship Program for Bicentennial Park
CONSENT AGENDA
All items listed below are considered to be routine by the Southlake Parks and
Recreation Board and will be enacted with one motion. There will be no separate
discussion of items unless a Board member or citizen so requests, in which event the
item will be removed from the general order of business and considered in its normal
sequence.
5. Consent
A. Approval of the minutes from the March 10, 2008 regular Parks and
Recreation Board meeting
B. Approval of the minutes from the March 26, 2008 special Parks and
Recreation Board meeting and work session
C. Absence of Parks and Recreation Board Members
Parks and Recreation Board Meeting
Meeting Date — April 14, 2008
Page 2 of 3
REGULAR AGENDA
6. Public Forum
7. Consider:
A. Recommend for approval the SPDC Matching Funds request from the
Southlake Girls Softball Association in the amount of $5,000 for the
purchase of tournament play outfield fencing.
B. Recommend for approval the SPDC Matching Funds request from the
Southlake DPS Citizens Association in the amount of $100,000 for the
construction of Bicentennial Park Safety Town and a corresponding SPDC
budget amendment in the amount of $37,000.
8. Discussion
A. Board Advocacy
9. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, April 11, 2008, by 5:00 p.m.
pursuant to Chapter 551 of the Texas Government Code.
OVTF�t.,�''.�
Lori Payne, TRM
City Secretary " ~ ' ' C
If you plan to attend this public me&,
Secretary 48 hours in advance at 817.
Vity that requires special needs, please advise the City
accommodations will be made to assist you.
~ Parks and Recreation Board Meeting
Meeting Date — April 14, 2008
Page 3 of 3
EXECUTIVE SESSION
Parks and Recreation Board
A. SECTION 551.071 CONSULTATION WITH ATTORNEY
The Parks Board may conduct a private consultation with its attorney when the
Board seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in
which the duty of the attorney to the Southlake Parks Development Board under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551.
B. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Parks Board may conduct a closed meeting to deliberate the purchase,
exchange, lease or value of real property.
C. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Parks Board may conduct a closed meeting to deliberate a negotiated
contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A
CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
STATE OF TEXAS §
CITY OF SOUTHLAKE §
CERTIFIED AGENDA
Parks and Recreation Board
I, Mari Georgia, Chairman of the Parks and Recreation Board , CITY OF SOUTHLAKE, TEXAS,
HEREBY CERTIFY AS FOLLOWS:
l . That notice of an executive session in accordance with Chapter 551 of the Texas Government Code
was duly posted along with the Regular Agenda for the Parks and Recreation Board meeting on
April 11, 2008, by 5:00 p.m.
`A :
2. That the Parks and Recreation Board convened in executive session on April 14, 2008, ai *ev
p.m. with the following Parks and Recreation Board members and staff members present:
Chairman Mary Georgia
Secretary John Slocum
Elaine Cox
Emily Galpin
Ken Goodman
Katrina Peebles
Julie Landesberg
Purvi Parakh
Steve Polasek, Director of Community Services
Chris Tribble, Deputy Dir of Community Services
-Gi�y-A�o�n
Other staff members: c�3*�ey 2 W Lc)
3. That the matters discussed by the Parks Board were as follows:
(1) Land acquisition for potential park lands
Other staff members present for (1):
(2)
Other staff members present for (2):
(3)
Other staff members present for (3):
(4)
Other staff members present for (4):
4. No formal action was taken by the Park Board during
executive session.
5. That the executive session ended on �T�..r-
`i 1A at `f � / �� P.M.
Mary Georgia
John Slocum
Parks Board Chairman
Pais Board Secretary