2008-04-14 Parks Board Meeting.X -
r,ity of Cn„4h1�4n
PARKS AND RECREATION BOARD: Monday, April 14, 2008, 7:00 p.m.
LOCATION: Bob Jones Nature Center
355 East Bob Jones Road
Southlake, Texas
REGULAR AGENDA
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of
the Texas Government Code, Section 551.071, consultation with attorney,
Section 551.072, deliberation regarding real property, and Section
551.073, deliberation regarding prospective gift, Executive Session may
be held for the Parks and Recreation Board to seek advise from the City
Attorney or deliberate if the deliberation in open session would have a
detrimental effect on the position of the City's negotiations with a third
person regarding the following matter.
1. Section 551.072: Deliberation regarding real property
a. Discuss the acquisition of property for park purposes.
3. Reconvene: Action necessary on item discussed in Executive Session.
REPORTS
4. Administrative Comments:
A. Construction Report (written)
B. Recreation and Athletic Programs Second Quarter Report
C. Leadership Southlake Sponsorship Program for Bicentennial Park
CONSENT AGENDA
All items listed below are considered to be routine by the Southlake Parks and
Recreation Board and will be enacted with one motion. There will be no separate
discussion of items unless a Board member or citizen so requests, in which event the
item will be removed from the general order of business and considered in its normal
sequence.
5. Consent
A. Approval of the minutes from the March 10, 2008 regular Parks and
Recreation Board meeting
B. Approval of the minutes from the March 26, 2008 special Parks and
Recreation Board meeting and work session
C. Absence of Parks and Recreation Board Members
Parks and Recreation Board Meeting
Meeting Date — April 14, 2008
Page 2 of 3
REGULAR AGENDA
6. Public Forum
7. Consider:
A. Recommend for approval the SPDC Matching Funds request from the
Southlake Girls Softball Association in the amount of $5,000 for the
purchase of tournament play outfield fencing.
B. Recommend for approval the SPDC Matching Funds request from the
Southlake DPS Citizens Association in the amount of $100,000 for the
construction of Bicentennial Park Safety Town and a corresponding SPDC
budget amendment in the amount of $37,000.
8. Discussion
A. Board Advocacy
9. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, April 11, 2008, by 5:00 p.m.
pursuant to Chapter 551 of the Texas Government Code.
OVTF�t.,�''.�
Lori Payne, TRM
City Secretary " ~ ' ' C
If you plan to attend this public me&,
Secretary 48 hours in advance at 817.
Vity that requires special needs, please advise the City
accommodations will be made to assist you.
~ Parks and Recreation Board Meeting
Meeting Date — April 14, 2008
Page 3 of 3
EXECUTIVE SESSION
Parks and Recreation Board
A. SECTION 551.071 CONSULTATION WITH ATTORNEY
The Parks Board may conduct a private consultation with its attorney when the
Board seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in
which the duty of the attorney to the Southlake Parks Development Board under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551.
B. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Parks Board may conduct a closed meeting to deliberate the purchase,
exchange, lease or value of real property.
C. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Parks Board may conduct a closed meeting to deliberate a negotiated
contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A
CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/12/08
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
April 14, 2008
Parks and Recreation Board Members Present: Mary Georgia, Chairman; John Slocum,
Vice -Chair; Ken Goodman, Secretary; Elaine Cox, Emily Galpin, Katrina Peebles, Purvi
Parakh and Julie Landesberg
Board Members Absent: None
Staff Members Present: Steve Polasek, Director of Community Services, Chris Tribble,
Deputy Director of Community Services and Steve Moore, Recreation Superintendent
Guests: Glen Harvell and Kai Fischer, Leadership Southlake
REGULAR SESSION
Agenda Item No. 1. Call to Order
The meeting was called to order by Parks Board Chair Georgia at 7:16 p.m. A quorum
was present.
REPORTS
Agenda Item No. 2. Administrative Comments
A. Construction Report — A written report of current park projects was included in
the meeting packet.
B. Recreation and Athletic Programs Second Quarter Report — Recreation
Superintendent Steve Moore presented programming and statistical
information about special events, recreation and athletic activities during the
second quarter of FY 2007-08. Staff thanked the Board for their support of the
recreation staff and of the program and events.
C. Leadership Southlake Sponsorship Program for Bicentennial Park — Members
from the Leadership Southlake organization, Kai Fischer and Glen Harvell
presented a final report on the proposed guidelines for seeking sponsorship
and advertisement opportunities at Bicentennial Park. There are many details
of the proposal still being worked out.
The Board requested to have a discussion item on a Park Board meeting
agenda later this summer to appoint members from the Park Board to a
steering committee and to also have a consider item on an agenda to make a
recommendation on the final proposal package for the Bicentennial Park
Sponsorship Program prior to it being considered by the City Council.
Minutes of the April 14, 2008 Parks and Recreation Board
Page 1 of 5
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/12/08
Agenda Item No. 8A — Discussion, was moved up on the agenda and considered next.
Agenda Item No. 8A. Discussion: Board Advocacy
Members are encouraged to volunteer to represent the Board and the City at
community events. A sign-up sheet was included in the meeting packet.
CONSENT AGENDA
Agenda Item No. 5A. Consent: Approval of the minutes from the March 10, 2008
Southlake Parks and Recreation Board meeting.
Corrections were made to the minutes.
A motion was made to accept, as changed, the Minutes.
Motion: Slocum
Second: Peebles
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles, Parakh and
Slocum
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Agenda Item No. 5B. Consent: Approval of the minutes from the March 26, 2008
special Parks and Recreation Board meeting and work session
A motion was made to accept the minutes from the meeting and work session on
March 26, 2008.
Motion: Cox
Second: Peebles
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles, Parakh and
Slocum
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Agenda Item No. 5C. Consent: Absence of Parks and Recreation Board Member(s) —
Standing Item
The Board considered the absence of Ken Goodman from the March 26, 2008 meeting.
A motion was made to excuse Ken's absence from the March 26, 2008 meeting.
Motion: Peebles
Minutes of the April 14, 2008 Parks and Recreation Board
Page 2 of 5
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/12/08
Second: Cox
Ayes: Cox, Galpin, Georgia, Landesberg, Peebles, Parakh and Slocum
Nays: None
Abstention: Goodman
Vote: 7-0-1
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chair Georgia opened Public Forum.
Barbara Schlaunch, Botanical Garden Association, 1605 Mockingbird Lane, Southlake,
addressed the Board about development of a local botanical garden. The Board has not
received a specific proposal for a botanical garden to -date, but encouraged Ms.
Schlaunch to contact Deputy Director Tribble with a proposal.
Public Forum was closed.
CONSIDER AGENDA
Agenda Item No. 5A. Consider: Recommend for approval the SPDC Matching Funds
request from the Southlake Girls Softball Association in the amount of $5,000 for the
purchase of tournament play outfield fencing.
Deputy Director Tribble presented the request for matching funds to acquire temporary
tournament outfield fences for fields #1 and #2 at Bob Jones Park. The fences will
convert the two adult fields into youth fields.
The Board discussed the request by the Southlake Girls Softball Association.
A motion was made to approve the SPDC Matching Funds request from the
Southlake Girls Softball Association in the amount of $5,000 for the purchase of
tournament play outfield fencing.
Motion: Slocum
Second: Cox
Ayes: Cox, Galpin, Georgia, Landesberg, Peebles, Parakh and Slocum
Nays: None
Abstention: Goodman
Vote: 7-0-1
Motion carried.
Agenda Item No. 5B. Consider: Recommend for approval the SPDC Matching Funds
request form the Southlake DPS Citizens Association in the amount of $100,000 for the
Minutes of the April 14, 2008 Parks and Recreation Board
Page 3 of 5
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/12/08
construction of Bicentennial Park Safety Town and a corresponding SPDC budget
amendment in the amount of $37,000.
Deputy Director Tribble presented the request for matching funds for the construction of
Bicentennial Park Safety Town and a corresponding SPDC budget amendment in the
amount of $37,000.
The Board discussed the request and agreed to reduce the current matching funds
amount and to not require a budget amendment. The Association may request
additional matching funds for further development of Safety Town at a later date once
additional funds have been raised.
Anne Wise, 904 Brazos Drive, Southlake, Southlake DPS Citizens Association,
addressed the Board regarding the Safety Town project.
A motion was made to approve the SPDC Matching Funds request from the
Southlake DPS Citizens Association in the amount of $50,000 (50% of the cost)
for the construction of Bicentennial Park Safety Town.
Motion: Slocum
Second: Parakh
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles, Parakh and
Slocum
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Agenda Item No. 1. Executive Session
Chair Georgia convened the Park Board into Executive Session pursuant to provisions
of the Open Meeting Act at 8:58 p.m. The Board reconvened into regular session at
9:14 p.m.
The Board did not take formal action on any item.
Other Item of Interest
Director Polasek announced his resignation with the City of Southlake to take the
position of Assistant City Manager with the City of Keller. Deputy Director Tribble will
serve as the Interim Director of Community Services until the position is filled. The
Board congratulated Mr. Polasek on his new job and thanked him for all his hard work at
the City of Southlake.
Agenda Item No. 7. Adjournment
A motion was made to adjourn the meeting at 9:14 p.m.
Minutes of the April 14, 2008 Parks and Recreation Board
Page 4 of 5
OFFICIAL MINUTES
Approved by the Parks and Recreation Board 5/12/08
Motion: Peebles
Second: Cox
Ayes: Cox, Galpin, Georgia, Goodman, Landesberg, Peebles, Parakh and
Slocum
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Mary Ge rgia, Chair O 6t
Attes
ris Trib e, Interim Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
SECRETARY.
Minutes of the April 14, 2008 Parks and Recreation Board
Page 5 of 5
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Parks and Recreation Board Meeting
Monday, April 14, 2008
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