2006-11-13City of Southlake, Texas
PARKS AND RECREATION BOARD: Monday, November 13, 2006, 7:00 PM
LOCATION: Southlake Town Hall
Training Rooms 3C and 3D
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and Section 551.073, deliberation regarding
prospective gift, Executive Session may be held for the Parks and Recreation
Board to seek advise from the City Attorney or deliberate if the deliberation in
open session would have a detrimental effect on the position of the City's
negotiations with a third person regarding the following matter.
1. Section 551.072: Deliberation regarding real property
a. Land acquisition for potential park land
3. Reconvene: Action necessary on item discussed in Executive Session.
REPORTS:
4. Administrative Comments:
A. Bicentennial Park Schematic Design joint work session — December 5, 2006
B. TAFF Platinum City Award and Parks Maintenance Rodeo Results
C. Parks Board Photograph
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks and Recreation Board
and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general
order of business and considered in its normal sequence.
5. Consent
A. Approval of the Southlake Parks and Recreation Board meeting minutes of
October 9, 2006.
B. Recommendation of placement locations for proposed Outdoor Warning Sirens
within Bob Jones Park and Bicentennial Park.
C. Park Dedication of Lot 7, Block 22, in Southlake Town Square as an addition to
Summit Park.
D. Recommendation of 2007 Community Services Agreement with the Bob Jones
Nature Center.
Parks and Recreation Board Meeting
November 13, 2006
Page 2 of 3
REGULAR AGENDA:
6. Public Forum
7. Consider:
A. Absence of Parks and Recreation Board Member(s) — Standing Item
B. Recommendation of park dedication requirements for Palomar Estates.
C. Recommendation of park dedication requirements for Estancia at Southlake
D. Recommendation of park dedication requirements for Estes Park, Phase IV
E. SPDC Matching Funds Request from the Southlake Mounted Patrol in the amount
of $44,950 for Texas Parks and Wildlife grant
F. Recommendation to amend the professional services agreement with Schrickel,
Rollins, and Associates for the schematic design of Bicentennial Park in the
amount of $16,000 to include a three-dimensional animated flyover of the
schematic design
8. Discussion: There are no items this agenda
9. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Qi§' bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, Noveat4G ?l �� at 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code. `, f` ` °°
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City Seeretarr
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will
be made to assist you.
Parks and Recreation Board Meeting
November 13, 2006
Page 3 of 3
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The Parks and Recreation Board may conduct a private consultation with its attorney when the
Board seeks the advice of its attorney concerning any item on this agenda, about pending and
contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to
the Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of
Texas clearly conflicts with Chapter 551.
Section 551.072: Deliberation regarding real property
The Parks and Recreation Board may conduct a closed meeting to deliberate the purchase,
exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The Parks and Recreation Board may conduct a closed meeting to deliberate a negotiated
contract for a prospective gift or donation to the City.
11 /13/06
To: Mary Georgia, Chairman
Ref: Important Document
Hi Mary,
Please complete attached Certified Agenda for
the Executive Session then give to Steve
Polasek to return to me.
Thanks.
Linda
STATE OF TEXAS §
CITY OF SOUTHLAKE §
CERTIFIED AGENDA
Parks and Recreation Board
I, Mary Georgia Chairman of the Parks and Recreation Board, CITY OF SOUTHLAKE, TEXAS,
HEREBY CERTIFY AS FOLLOWS:
2
3
That notice of an executive session in accordance with Chapter 551 of the Texas Government Code
was duly posted along with the Regular Agenda for the Parks and Recreation Board meeting on
November 10, 2006, by 5:00 p.m..
That the Parks and Recreation Board convened in executive session on November 13, 2006 , at
7:00 , p.m. with the following Parks and Recreation Board members and staff members present:
Chairman Mary Georgia
Vice Chair Mike Mills
Secretary John Slocum
Emily Galpin
Bobby Rawls
Elizabeth McCracken
Elaine Cox
Ken Goodman
Steve Polasek, Director of Community Services
Chris Tribble, Deputy Dir of Community Services
City Attorney -rim t %1 z 11
Other staff members: --,s-,,-i , {
That the matters discussed by the Parks Board were as follows:
(1) Land acquisition for potential park land
Other staff members present for (1): —75J 1� l
(2)
(3)
(4)
Other staff members present for (2): 1 ;�
Other staff members present for (3):
Other staff members present for (4):
4. No formal action was taken by the Park Board during executive session.
5. That the executive session ended on
iI
r
4Mae"orgiai
Parks Board Chairman
at 7. 13 P•m•
John ocum
-Parks Board Secretary