2005-01-10Official Minutes
Approved by Parks and Recreation Board 2/17/05
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CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
January 10, 2005
MINUTES
Board Members Present: Frank Cornish, Chairman; Mary Georgia, Vice Chairman;
Mike Mills, Secretary; Elaine Cox, Liz Durham, Emily Galpin, Katrina Peebles, Bobby
Rawls and Cara White.
Board Members Absent: None
Staff Members Present: Director of Community Services Malcolm Jackson, Steve
Polasek, Deputy Director of Community Services and Chris Carpenter, Senior Parks
Planner.
Guests: None
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Cornish called the meeting to order at 7:00 p.m.
REPORTS
Agenda Item No. 4. Administrative Comments
The following administrative comments were announced:
A. Master Plan and Trails Plan Update (standing item) - The following dates
have been set for the Parks and Trails Master Plan updates meetings hosted by
SPIN: January 19, February February 21 and March Parks and
Recreation Board work sessions for the master plans have been arranged for
February 17 and March 31.
B. Concessions and Revenue Enhancement Task Force Update - The Task Force
did not receive any responses to the request for proposal (RFP) for concession
services that was publicly advertised in September 2004. Therefore, staff is
seeking an opinion from the City Attorney as to whether direct negotiation
with a vendor is allowable. Staff will move forward with developing the
language for guidelines of sponsorship and advertising opportunities in the
parks system and will review the initial guidelines draft at a January meeting.
The final version will be presented to the Parks Board at a future time.
January 10, 2005 Parks Board Meeting Minutes
Page 1 of 7
Official Minutes
Approved by Parks and Recreation Board 2/17/05
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C. Tucker Conversion Estimated Timeline - The following timeline is staff's
estimated schedule leading to the start of construction.
• October 1, 2004: $70,000 approved in City budget for remodeling
becomes effective
• November 13, 2004: SPIN meeting held
• December 2004 - January 15, 2005: Staff requested Letters of Interest
from architectural firms for remodeling plans and specs. Proposals are
being received and evaluated; firm selected. Park Board and other
community groups that will use the nature center will be solicited for
input to develop a construction bid document.
• February 14, 2005: Presentation to Park Board on architectural
findings and options.
• March 14, 2005: Park Board consideration of construction bids
• April 5, 2005: SPDC and Council consideration of construction bids
• April 12, 2005: Initiate construction process
At the suggestion from Park Board members, the February 14, 2005 Park Board
meeting will be moved to Thursday, February 17, 6:00 p.m., prior to the work
session.
CONSENT AGENDA
Agenda Item No 3-A Approval of the Southlake Parks and Recreation Board meeting
minutes of December 13, 2004.
A motion was made to approve the December 13, 2004 meeting minutes as
presented.
Motion: Rawls
Second: Peebles
Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, Peebles, Rawls and White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
ADDITIONAL INFORMATION ON CONSENT ITEMS
Agenda Item No. 3-A. Approval of the December 13, 2004 meeting minutes. Minutes
were approved as presented.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
January 10, 2005 Parks Board Meeting Minutes
Page 2 of 7
Official Minutes
Approved by Parks and Recreation Board 2/17/05
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Chairman Cornish opened the Public Forum. No one was present to address the Board.
Public Forum was closed.
y
Agenda Item No 5-A Recommendation to terminate current lease of Tucker propert
effective at expiration date.
The annual lease with original property owner Marilyn Tucker, who in turn sub-leases the
acreage, ranch house and barns to caretaker David Carter, is set to expire on February 28,
2005. As the City moves forward with the planning and modifications for the Tucker
property access to the house and grounds will be instrumental. Staff recommended
allowing the contract to expire on February 28 to provide appropriate site access prior to
the start of construction and present six weeks for the caretaker to vacate the property.
A motion was made to allow the current lease to expire on February 28, 2005.
Motion: Galpin
Second: White
Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, Peebles, Rawls and White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No 5-B. Site plan for proposed dog park in Bob Jones Park
The preliminary research for a proposed dog park was presented to the Park Board as a
discussion item at their March 2004 meeting and the Board provided direction to move
forward with more specific plans for the Bob Jones park area. Staff recommends location
of the dog park site in an unplanned area of the park interior of the loop road and west of
the amphitheater on a wooded hillside. A copy of an aerial view of the proposed site will
be attached to the approved minutes on file in the Office of City Secretary.
Boo Boo's Buddies, a local dog-park advocate, has raised approximately $12,500 toward
construction of a dog park in Southlake. $30,000 is also available in the 2004-05 SPDC
Capital Improvements Plan (CIP). Additionally, larger sponsors have expressed interest
in subsidizing other costs for the project. Boo Boo's Buddies will also seek matching
funds from the Park Board at a later meeting.
Preliminary cost estimates for the roughly two-acre park, with black wrought iron fencing
(or equivalent), gates, a water fountain and pet fountain, benches, shade structures, and
utilities is approximately $55,000.
Staff responded to questions from the board about the previous proposed site and
amenities, parking, drainage, ground coverage, fencing materials, clearing of underbrush
and trimming of trees at the current proposed site.
January 10, 2005 Parks Board Meeting Minutes Page 3 of 7
Official Minutes
Approved by Parks and Recreation Board 2/17/05
1 Jan Ekonomy, Boo Boo's Buddies president, spoke in favor of the proposed site and said
2 that members of Boo Boo's Buddies enthusiastically supports the site.
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4 Some concerns were raised about removing trees at the proposed site and whether other
5 areas at Bob Jones Park and/or other City-owned properties, such as the property south of
6 the Evans property on Shady Oaks, had been considered for the dog park location. The
7 proposed site at Bob Jones Park will be cleared of underbrush and the trees will be
8 trimmed to allow for canopy shade and freedom of movement. Other properties may be
9 considered for future dog park locations; however, the proposed site at Bob Jones Park
10 was the most desirable location by members of Boo Boo's Buddies. A recent citizen
11 survey revealed that the location of a dog park is not a high priority with users and
12 therefore, Boo Boo's Buddies supports the location of the dog park at Bob Jones Park due
13 to the advantages the site offers.
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15 Staff was asked to change the language in any advertisement or presentation that
16 described the proposed site as the most "nuisance-free" location to "perception of noise"
17 in order to remove any negative connotations that could hinder future dog park sites from
18 being proposed in residential neighborhoods and other areas.
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20 A motion was made to approve the site proposal as presented, subject to specific
21 inclusion with the current Master Plan update and assuming minimum tree removal
22 will be included final design.
23 Motion: Mills
24 Second: Durham
25 Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, Peebles, Rawls and White
26 Nays: None
27 Abstention: None
28 Vote: 9-0
29 Motion carried.
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31 Park Board members congratulated Ms. Ekonomy on the passage of the dog park site at
32 the Park Board level and thanked her for all her hard work.
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34 Agenda Item No. 5-C. Absence of Parks and Recreation board Member(s)
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36 There were no absences to consider at this meeting.
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38 Agenda Item No. 5-D. Recommendation to grant sanitary sewer easement in
39 Bicentennial Park
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41 The proposed sanitary sewer easement is located across the southern end of Bicentennial
42 Park at its property line with the FM 1709 Southlake Oaks Shopping Center in the far
43 southwest undeveloped area of the park across the drainage channel. The developer of
44 Shady Oaks Office Park needs this sewer easement as the most practical alternative to
45 connecting their planned sewer line at the office site through a bore under shady Oaks
46 and over to the existing easement and sewer line in the west drainage channel at the
January 10, 2005 Parks Board Meeting Minutes Page 4 of 7
Official Minutes
Approved by Parks and Recreation Board 2/17/05
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entrance to Bicentennial Park. A copy of the aerial exhibit will be attached to the
approved minutes on file in the Office of City Secretary.
Both the Engineering and Community Services Departments have reviewed the
alignment and easement documents and are satisfied that the easement will place no
burden or detrimental encumbrance on the park site or any ball fields, trails, or similar
park amenities. In fact, the sewer line will benefit the and offer an additional location for
any sewer systems proposed on park properties to tie-in.
A motion was made to grant the sanitary sewer easement in Bicentennial Park and
FM 1709 to the back of Shady Oaks Shopping Center.
Staff explained the advantages of the route of the proposed sewer line and that additional
length costs are borne by the developer.
The vote on the motion continued.
Motion: Rawls
Second: Cox
Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, Peebles, Rawls and White
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No. 6. Discussion: No items this meeting
Agenda Item No. Liaison Reports
Board members reviewed the following:
(a) Recreation/Special Events - Sweetheart Dance is being planned for
February. The spring/summer edition of Southlake Scene is expected to be
delivered during the first week in February.
(b) Youth Sports Associations - The second half of the basketball season has
started. Hockey signup are underway during the next two weeks. Soccer
early registration is in December. Baseball signups will be January 22 and
29 at Durham Elementary.
(c) Community Groups - Keep Southlake Beautiful (KSB) quarterly cleanup
on January 8 netted about 32 bags of litter collected, 33 volunteers and 28
cumulative hours.
The KSB Street Tree Program was kicked off with five trees purchased the
first day of the program.
KSB is working on activities for the National Wildlife Week to include
signs, in conjunction with Southlake Youth Action Committee (SYAC)
January 10, 2005 Parks Board Meeting Minutes
Page 5 of 7
Official Minutes
Approved by Parks and Recreation Board 2/17/05
Parks & Recreation Board Chair
2
4 G~-Kela
5 Mike Mills
6 Parks & Recreation Board Secretary
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8 Attachments: (Attached to approved meeting minutes on file with the City Secretary)
9 Item 5B - Site Plan for Dog Park - Aerial map of proposed site
10 Item 5D - Sewer Easement in Bicentennial Park - Shady Oaks Office Park - aerial exhibit
January 10, 2005 Parks Board Meeting Minutes Page 7 of 7
CURRENTLY PROPOSED SITE FOR DOG PARK
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PREVIOUSLY DISCUSSED SITE FOR DOG PARK
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