2005-02-17 Parks Board Meetingt.ity of nooutnme, i exas
PARKS AND RECREATION BOARD: Thursday, February 17,2005,6:00 P.M.
LOCATION: Town Hall
1400 Main Street, Training Room 3C/3D
Southlake, Texas
REGULAR SESSION:
1. Call to Order
REPORTS:
2. Administrative Comments
A. Theft at Bicentennial Park
B. Non-profit Community Services Group Meeting
C. Cross-country Meet at Bob Jones Park
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks and Recreation Board
and will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general
order of business and considered in its normal sequence.
3. Consent:
A. Approval of the Southlake Parks and Recreation Board meeting minutes of
January 10, 2005.
REGULAR AGENDA:
4. Public Forum
5. Consider:
A. Absence of Parks and Recreation Board Member(s)
B. Recommendation to grant a utility easement in linear park areas adjacent to
Kirkwood Hollow
C. Renewal and modification of Tennis Center Management Agreement
D. Matching funds request for Boo-Boo's Buddies in the amount of $12,500 for
proposed dog park in Bob Jones Park
6. Discussion: No items this agenda
' Parks and Recreation Board Meeting
February 17, 2005
Page 2 of 2
Liaison reports:
(a) Recreation/Special Events - (Durham/Cornish)
(b) Youth Sports Associations - (Cox/Rawls)
(c) Community Groups - (Peebles/Galpin)
(d) SPIN - (Georgia/White)
(e) SPDC - (Mills/White)
(fl JUC - (Galpin)
(g) City Council Monthly Report
8. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, February 11, 2005, by 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code. 115w, .0
UTHr
O~ • ms's
Lori A. Farwell, TRMC
City Secretary
If you plan to attend this public meeting and havht't~`l "ability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will
be made to assist you.
City of Southlake, Texas
ADDENDUM to the PARKS AND RECREATION BOARD Meetin Agenda:
TIME: Thursday, February 17,2005,6:00 P.M.
LOCATION: Town Hall
1400 Main Street, Training Room 3C/3D
Southlake, Texas
REGULAR AGENDA:
5. Consider:
E. Authorize the mayor to execute a commercial developer's agreement for Town
Square Phase IV, Grand Avenue District, 41.35 acre tract.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, February 11, 2005, at 5:00 p.m. pursuant to Chapter 551 of the Texas
Government Code.
Lori Farwell, TRMC
City Secretary
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If you plan to attend this public meeting d
Secretary 48 hours in advance at 481-1519,
that requires special needs, please advise the City
immodations will be made to assist you.
city of Joutirilake, 'T'exas
PARKS AND RECREATION BOARD MASTER PLANS WORK SESSION
DATE AND TIME: Thursday, February 17,2005,7:00 P.M.
LOCATION: Town Hall
1400 Main Street, Training Room 3C/3D
Southlake, Texas
1. Call to Order
2. Discussion: Parks, Recreation and Open Space Master Plan and Trail System Master
Plan (Southlake Pathways)
3. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, February 11, 2005, by 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
1% 4,1
Lori A. Farwell, TRMC _
City Secretary
Co
If you plan to attend this public meeting and14,
advise the City Secretary 48 hours in advance
be made to assist you.
disgWity that requires special needs, please
1319, and reasonable accommodations will
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 February 17, 2005
5 MINUTES
6
7 Board Members Present: Frank Cornish, Chairman; Mary Georgia (arrived 6:55 p.m.),
8 Vice Chairman; Mike Mills, Secretary; Elaine Cox, Liz Durham, Emily Galpin, Katrina
9 Peebles, Bobby Rawls (arrived 6:32 p.m.) and Cara White (arrived 6:14 pm).
10
11 Board Members Absent: None
12
13 Staff Members Present: Steve Polasek, Deputy Director of Community Services; Steve
14 Moore, Recreation Superintendent, and Chris Carpenter, Senior Parks Planner.
15
16 Guests: None
17
18 REGULAR SESSION
19
20 Agenda Item No. 1. Call to Order
21
22 Chairman Cornish called the meeting to order at 6:03 p.m.
23
24 REPORTS
25
26 Agenda Item No. 4. Administrative Comments
27
28 The following administrative comments were announced:
29
30 A. Theft in Bicentennial Park — The Bicentennial Park maintenance facility was
31 burglarized on January 27, 2005. Several large pieces of equipment including
32 a new welder, a flatbed trailer, two large riding mowers, and numerous other
33 smaller items were stolen. Total loss is estimated at $35,000. A report has
34 been filed and Southlake police are investigating the crime.
35
36 B. Non-profit Community Services Group Meeting — Representatives from local
37 non-profit organizations met January 25, 2005 to learn about each others
38 operations and discuss opportunities for joint projects and assistance.
39 Representatives from Friends of the Southlake Library, Bob Jones Nature
40 Center, Metroport Meals on Wheels, Southlake Community Band, Keep
41 Southlake Beautiful and Southlake Sister Cities were present. The next
42 meeting is scheduled for April 19.
43
44 C. Cross-country Meet at Bob Jones Park — Northwest High School track team
45 hosted a cross-country meet at Bob Jones Park January 21, 2005. The meet
46 consisted of several surrounding area school districts. Coaches from Carroll
February 17, 2005 Parks Board Meeting Minutes Page 1 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 High School have also expressed an interest in hosting similar meets in the
2 near future.
3
4 CONSENT AGENDA
5
6 Agenda Item No. 3-A. Approval of the Southlake Parks and Recreation Board meeting
7 minutes of January 10, 2005.
8
9 A motion was made to approve the January 10, 2005 meeting minutes with a
10 correction to the adjournment time to show 8:10 p.m.
11 Motion: Galpin
12 Second: Durham
13 Ayes: Cornish, Cox, Durham, Galpin, Mills, and Peebles
14 Nays: None
15 Abstention: None
16 Vote: 6-0
17 Motion carried.
18
19 ADDITIONAL INFORMATION ON CONSENT ITEMS
20
21 Agenda Item No. 3-A. Approval of the January 10, 2005 meeting minutes. Minutes were
22 approved with the adjournment time of 8:10 p.m. added and a correction to show baseball
23 sign-ups were held in January, rather than December as stated in the Liaison Reports
24 section.
25
26 REGULAR AGENDA
27
28 Agenda Item No. 4. Public Forum
29
30 Chairman Cornish opened the Public Forum. There was no one present to address the
31 Board at this time, so Public Forum was closed.
32
33 After consideration of agenda items 5A, 5B, 5C, 5D and 5E, Public Forum was re -opened
34 to accommodate the following citizens:
35 Robert Williams, president, Southlake Pee Wee Football Association, 908 Turnberry,
36 requested to be placed on the next Park Board meeting agenda to address the board about
37 the need for lighted fields. There are 16 teams practicing on two fields, which is an
38 unsafe situation. Southlake Pee Wee Football Association represents about 500 children,
39 99% which live in Southlake. The Association is currently utilizing the fields at Carroll
40 Middle School (7 teams on two fields), six senior teams play on the upper fields at
41 Carroll High School, four flag teams practice on fields near Durham and five teams
42 practice on the west field at the Senior Carroll High School. All games are played at the
43 old Dragon Field.
44
February 17, 2005 Parks Board Meeting Minutes Page 2 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 Paul Sullivan, 1900 North Peytonville Avenue, coach, Southlake Pee Wee Football
2 Association, spoke to the Board about presenting the association's field usage requests to
3 the City and working with the City on getting fields allocated for football use in the Park
4 Master Plan. Due to the explosive growth in the sport, the association needs practice
5 fields and lighted fields for six nights a year (total of 12 hours per year initially). The
6 association proposed using the soccer fields at Bob Jones Park since the two sports
7 seasons do not conflict.
8
9 Park Board members encouraged the Association to continue working with the CISD for
10 use of fields at Eubanks and Johnson schools and instructed staff to place this item on the
11 next Park Board meeting agenda.
12
13 Jeff Manning, president, Southlake Baseball Association (SBA), with Dave Young, Peter
14 Quams, Spencer Sunstrum and Matt Spacker, SBA representatives, spoke about their
15 desire to have input into the Master Plan update. Baseball fields are shown on the current
16 plan on the property across the creek in the south section of Bicentennial Park (the
17 property formerly owned by Ralph Evans). Mr. Manning spoke about having
18 Bicentennial Park upgraded with sand volleyball courts and upgraded baseball fields to
19 enhance the park. He offered that the fields be completely renovated. The SBA would
20 also like to work with joint use to get the high school team to play at Bicentennial Park
21 on lighted fields. A fund has been established by the SBA to raise money for the project.
22 SBA requested to be placed on the March 31" Master Plan meeting agenda to present
23 their concept plan for Bicentennial Park. Chairman Cornish instructed staff to place SBA
24 on the next Park Board meeting as well.
25
26 Public Forum was closed.
27
28 Agenda Item No. 5-A. Absence of Parks and Recreation Board Member(s)
29
30 There were no absences to consider at this meeting. No motion was required for this item.
31
32 Agenda Item No. 5-B. Recommendation to grant a utility easement in linear park areas
33 adjacent to Kirkwood Hollow
34
35 The easement request stems from an appeal by Verizon's subcontractor, WilTel
36 Communications, a fiber optic franchise utility company, to acquire a 5' public utility
37 easement in linear park property previously dedicated by Kirkwood Hollow residential
38 subdivision. The linear park property is adjacent to Kirkwood Hollow Ph. III on the north
39 side of Dove Road between Kirkwood Hollow Boulevard and North White Chapel, and
40 along the west side of North White Chapel north of Dove Road. The Engineering and
41 Community Services Departments reviewed the alignment and found no detrimental
42 encumbrance on the linear park areas. The addition of the fiber optic lines will be a
43 benefit to the DPS North Facility and to others who may tie-in. Staff recommended
44 approval of the utility easement.
45
February 17, 2005 Parks Board Meeting Minutes Page 3 of 10
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Official Minutes
Approved by Parks and Recreation Board 3/14/05
Paul Sullivan, 1900 North Peytonville Avenue, coach, Southlake Pee Wee Football
Association, spoke to the Board about presenting the association's field usage requests to
the City and working with the City on getting fields allocated for football use in the Park
Master Plan. Due to the explosive growth in the sport, the association needs practice
fields and lighted fields for six nights a year (total of 12 hours per year initially). The
association proposed using the soccer fields at Bob Jones Park since the two sports
seasons do not conflict.
Park Board members encouraged the Association to continue working with the CISD for
use of fields at Eubanks and Johnson schools and instructed staff to place this item on the
next Park Board meeting agenda.
Jeff Manning, president, Southlake Baseball Association (SBA), with Dave Young, Peter
Quams, Spencer Sunstrum and Matt Spacker, SBA representatives, spoke about their
desire to have input into the Master Plan update. Baseball fields are shown on the current
plan on the property across the creek in the south section of Bicentennial Park (the
property formerly owned by Ralph Evans). Mr. Manning spoke about having
Bicentennial Park upgraded with sand volleyball courts and upgraded baseball fields to
enhance the park. He offered that the fields be completely renovated. The SBA would
also like to work with joint use to get the high school team to play at Bicentennial Park
on lighted fields. A fund has been established by the SBA to raise money for the project.
SBA requested to be placed on the March 3 1 " Master Plan meeting agenda to present
their concept plan for Bicentennial Park. Chairman Cornish instructed staff to place SBA
on the next Park Board meeting as well.
Public Forum was closed.
Agenda Item No. 5-A. Absence of Parks and Recreation Board Member(s)
There were no absences to consider at this meeting. No motion was required for this item.
Agenda Item No. 5-B. Recommendation to grant a utility easement in linear park areas
adjacent to Kirkwood Hollow
The easement request stems from an appeal by Verizon's subcontractor, Wi1Tel
Communications, a fiber optic franchise utility company, to acquire a 5' public utility
easement in linear park property previously dedicated by Kirkwood Hollow residential
subdivision. The linear park property is adjacent to Kirkwood Hollow Ph. III on the north
side of Dove Road between Kirkwood Hollow Boulevard and North White Chapel, and
along the west side of North White Chapel north of Dove Road. The Engineering and
Community Services Departments reviewed the alignment and found no detrimental
encumbrance on the linear park areas. The addition of the fiber optic lines will be a
benefit to the DPS North Facility and to others who may tie-in. Staff recommended
approval of the utility easement.
February 17, 2005 Parks Board Meeting Minutes Page 3 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 As far as staff knows, this request is not relative to current negotiations the City is having
2 for video franchising. The easement may be abandoned by the City if other issues make
3 that action necessary.
4
5 The Park Board's recommendation and comments to grant the public utility easement in
6 park property will be presented to City Council.
7
8 A motion was made to allow the utility easement in park property.
9
10 Motion: Peebles
11 Second: White
12 Ayes: Cornish, Cox, Durham, Galpin, Mills, Peebles, and White
13 Nays: None
14 Abstention: None
15 Vote: 7-0
16 Motion carried.
17
18 Agenda Item No 5-C Renewal and modifications of Tennis Center Management
19 Agreement
20
21 The current agreement with Stephen and Mia Poorman (dba Roxy Tennis) for
22 management and operation of the Southlake Tennis Center will expire April 25, 2005.
23 The proposed agreement has been modified to allow for three-year renewals as opposed
24 to the successive one-year renewal provision contained in the current agreement. There
25 are no other substantive changes proposed.
26
27 Utility costs for the center are approximately $20,000 a year and is not completely
28 covered by court rental fees.
29
30 An annual update of operations will be included as part of the Southlake Tennis Center's
31 annual financial report to the Park Board. The annual update should include a comparison
32 of Southlake Tennis Center services to the other three public tennis center's facilities
33 (Arlington Tennis Center, LB Houston in Irving, and Richland Tennis Center). In
34 addition to the update by the tennis center, other community organizations may present
35 annual status reports.
36
37 Stephen and Mia Poorman, 220 Canyon Lake Drive, Southlake, answered questions
38 about the Center's leagues, generated court fees, growth of the center, other programs and
39 briefly discussed a recent satisfaction survey performed in January 2005. Approximately
40 20,000 people play tennis at the Center annually. The Poorman's were in favor of the
41 City's proposal to modify the renewal provision of the agreement to allow three-year
42 renewals in view of their substantial investment into a computer system to track customer
43 information and development of a webpage.
44
45 Several board members related positive comments they have received from the public on
46 the operation of the tennis center by the Poorman's.
February 17, 2005 Parks Board Meeting Minutes Page 4 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1
2 A motion was made to renew and modify the Tennis Center Management
3 Agreement with Roxy Tennis LLC (Stephen and Mia Poorman) to allow for three-
4 year renewal periods with the annual review [Staff to work with the Poorman's to
5 produce an annual report].
6
7 Motion: Peebles, assisted by Steve Polasek
8 Second: White
9 Ayes: Cornish, Cox, Durham, Galpin, Mills, Peebles, Rawls and White
10 Nays: None
11 Abstention: None
12 Vote: 8-0
13 Motion carried.
14
15 Agenda Item No 5-D Matching funds request for Boo-Boo's Buddies in the amount of
16 $12,500 for proposed dog park in Bob Jones Park
17
18 The Park Board approved the site location for a Dog Park in Bob Jones Park at the
19 January 10, 2005 meeting. The next item requiring public approval is for matching funds
20 in the amount of $12,500 requested by Boo-Boo's Buddies. Total estimated construction
21 cost for the dog park is $55,000. SPDC funds of $30,000 exist for FY 04-05 and Boo-
22 Boo's Buddies has raised $12,500. A copy of the Matching Funds Request, site location
23 map and preliminary cost estimates are attached to the approved minutes on file in the
24 Office of the City Secretary.
25
26 A recommendation was made that staff attend the Texas Parks and Wildlife trade show to
27 attend the dog park session and to visit other dog parks before the City begins
28 construction.
29
30 It was clarified that the Park Board had approved the site location on January 10, 2005,
31 not a Site Plan per se. There is no Site Plan required by the Building Department,
32 Planning & Zoning Commission or City Council for this item. The previous motion was
33 to approve the site pending the outcome of public input for the Master Plan and then
34 assuming there were no major issues, the item would move forward. It is anticipated that
35 the Master Plan will be adopted in May/June, 2005.
36
37 There was some concern about approving the funding in the form of matching funds,
38 without having detailed design information, however, the graphic depiction presented did
39 provide a conceptual layout of the park and did demonstrate the specific layout of where
40 the dog park will be located, the general layout of the fences as related to the parking
41 area, the number of benches and shade canopies and approximate locations for the water
42 fountains. Prior to construction, staff may present a visual layout of the actual fence,
43 shade structures and water fountains. Benches, picnic tables are standard items. Board
44 members were invited to visit the site to see the staked layout. A contingency was not
45 figured into the cost estimate.
46
February 17, 2005 Parks Board Meeting Minutes Page 5 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 A motion was made to approve the $12,500 in matching funds for Boo-Boo's
2 Buddies as per the estimate provided in the report.
3
4 Motion: Rawls
5 Second: Durham
6 Ayes: Cornish, Cox, Durham, Galpin, Mills, Peebles, Rawls and White
7 Nays: None
8 Abstention: None
9 Vote: 8-0
10 Motion carried.
11
12 Agenda Item No 5-E Authorize the mayor to execute a commercial developer's
13 agreement for Town Square Phase IV Grand Avenue District
14
15 The developer of Town Square was seeking Park Board approval of a commercial
16 developer agreement as it relates to public amenities in the Grand Avenue District, which
17 included public park land dedication and construction costs. The proposal was to dedicate
18 3.543 acres of park land to the city in a 0.283 "Plaza Park" and 3.26 acre in "West Park."
19 This amount exceeds the 0.76359 acres required. Total park dedication credits would be
20 4.7537 acres if the dedication of park land is approved.
21
22 Staff identified items in the development that qualify as park construction items, such as
23 benches, landscaping, trees, irrigation, grading work of the park itself, pavers, trellis,
24 signage, and others. Some of the construction costs associated with the pond itself, such
25 as the hardedges, fountains, may be considered as part of the park construction costs, but
26 because the pond serves also as a drainage item, staff s viewpoint was that it is part of the
27 developer's drainage costs and not necessarily part of park construction.
28
29 Brian Stebbins, Southlake Town Square developer, and Frank Bliss, 1008 Quail Run
30 Road, Cooper and Stebbins, presented an overview of the TIF, the affect the development
31 of the Brownstones and Grand Avenue District will have on taxes (which will result in
32 approximately $11 million dollars per year) and a detailed conceptual plan of the Grand
33 Avenue District. The developer asked the Board if they were comfortable, based on the
34 plan presented, that the amenities constitute the kinds of things for the $1 million dollars
35 they anticipate going into the parks. The developer asked the Board to approve the
36 commercial developer agreement and act on two specific requests in the developer
37 agreement: 1) to make a recommendation to City Council to accept the parks to operate
38 and maintain once completed (since the Board approves of the amenities as presented in
39 the concept of the parks) and 2) for approval of the park fees when completed.
40
41 During the developer's presentation, the scope of park dedication issues, including
42 grading and infrastructure costs related to the water feature in the park and expenditure of
43 $1,000,000 for construction of park amenities as required by the Tax Increment
44 Financing (TIF) Zone were identified.
45
February 17, 2005 Parks Board Meeting Minutes Page 6 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 Developer Brian Stebbins presented the following itemized list of preliminary estimated
2 expenses included in $1.2 million proposed park improvements/amenities:
3
4 West Park
5 Two Fountains $60,000
6 Shade Trees $25,000 (65-gallon size)
7 $15,000 (45-gallon size)
8 Plantings $40,000 (Bermuda seed)
9 Sidewalk $18,000
10 Broadcast Irrigation $50,000
11 $ 220,000
12
13 Plaza Park
14 Center Fountain $ 175,000
15 Specialty Paving $ 210,000
16 Trellis w/vines $ 204,000
17 Lighting $ 52,000
18 Benches $ 35,000
19 Trash Receptacles $ 5,000
20 Table and Chairs $ 14,000
21 Specimen Trees $ 33,000 (200-gallon size)
22 Plant Materials
23 /Ground covers $ 12,000
24 Irrigation 10,000
25 $751,000
26
27 Design Fees $ 90,000
28
29 Grand Total $ 1.2 million*
30
31 * Does include grading infrastructure relative to the parks, but does not include another
32 $80,000 which is for specific drainage infrastructure (headwalls, clay liner and pond
33 essentials).
34
35 The developer was in favor of applying 3.543 acres to the full park credit and asked the
36 Board to consider what portion of the 3.543 acres should be counted toward calculation
37 of the fee credit or if some portion of the 3.543 acres should be allocated to drainage. His
38 position was that theoretically it does serve a drainage function, but from a practical
39 standpoint it is a community park and lakes are a wonderful amenity. The pond was more
40 than a detention area since a lot of money was being spent to bring it up to a true lake
41 amenity.
42
43 Due to some confusion in the different drafts of the developer agreements, the developer
44 clarified exactly what the Board was being asked to approve in park fee credits. The
45 developer would contribute 3.543 acres of park land. The requirement was only 0.6359
46 acres. That leaves a credit of 2.9071 acres to be carried forward to future phases. When
February 17, 2005 Parks Board Meeting Minutes Page 7 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 the 2.9071 acres is added to 1.8466 acres, which was received from prior phases, the total
2 carry-over credit would be 4.7537 acres credit. Note that the actual park dedication fee
3 credits shown in the commercial developer agreement would be adjusted prior to Council
4 review based on the motion and recommendation approved by the Park Board tonight.
5
6 The other request was that the Park Board approves the "Amenities" section of the
7 commercial developer agreement because certain amenities in Town Square will become
8 public property when completed and accepted by the City.
9
10 A motion was made that we [Park Board] accept the dedication of 3.543 acres which
11 will occur in terms of two different parks — Plaza Park and West Park — for
12 dedication and that we [Park Board] also accept the concept that was presented in
13 the commercial developer's agreement and the City take ownership of those park
14 features upon acceptance of the parks themselves after development. This motion
15 would mean that we [Park Board] are recommending as a board for the City
16 Council and the mayor to move forward with this agreement. Added to the motion
17 was: I'm suggesting to give full credit [to include the water area] because it does
18 offer a waterscape feature, which our citizens have often said that is a very desirable
19 feature instead of just a regular pond.
20
21 Motion: Georgia
22 Second: Rawls
23 Ayes: Cornish, Cox, Durham, Galpin, Georgia, Peebles, Rawls and White
24 Nays: Mills
25 Abstention: None
26 Vote: 8-1
27 Motion carried.
28
29 Chairman Cornish reopened Public Forum at this time. See Agenda Item 4-A for details.
30
31 Agenda Item No. 6. Discussion: -- No items this meeting
32 .
33 Agenda Item No. 7. Liaison Reports
34 Board members reviewed the following:
35
36 (a) Recreation/Special Events — Sweetheart Dance was a huge success on
37 February 10. T.A.A.F. will host the annual basketball tournament the first
38 week in March. The spring/summer edition of Southlake Scene was
39 delivered during the first week in February.
40
41 (b) Youth Sports Associations — Baseball signups were held in January with
42 games starting in March.
43
44 The Board requested to receive a rough draft matrix of game fields and
45 practice fields for youth sports associations. And also a chart for each
46 youth sports association seasons schedule.
February 17, 2005 Parks Board Meeting Minutes Page 8 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 (c) Community Groups — The next Non -Profits Community Groups meeting
2 is set for April 19. Kim Bush will be added to roster list.
3
4 Keep Southlake Beautiful will hold a Spring Pruning workshop February
5 22 at the Southlake Tennis Center. KSB and Liberty Garden are working
6 on the date for the Great American Cleanup. Details to be announced
7 soon.
8
9 (d) SPIN — SPIN will hold a Transportation Forum on February 28.
10
11 SPIN hosted the park trails and master plan public input meetings January
12 17, February 1 and February 7. SPIN would like to have more
13 advertisement about the upcoming master plan meetings. Staff will make
14 the youth sports associations aware of the upcoming master plans update
15 meetings.
16
17 (e) SPDC — Next meeting will be held March 2.
18
19 (f) JUC — The Board would like to encourage the youth sports associations to
20 work with the CISD to obtain needed practice fields since there are no
21 lighted joint use fields in the Joint Use Agreement other than at Carroll
22 Intermediate School. Pee Wee Football and Southlake Baseball
23 Associations spoke on the need for more fields at tonight's meeting.
24
25 (g) City Council Monthly Report — Bobby Rawls will present the Park Board
26 Report at the March 1, 2005 City Council meeting.
27
28 Agenda Item No. 8. Adjournment
29
30 A motion was made to adjourn the meeting at 8:42 p.m.
31 Motion: Georgia
32 Second: White
33 Ayes: Cornish, Cox, Durham, Galpin, Georgia, Mills, Peebles, Rawls and White
34 Nays: None
35 Abstention: None
36 Vote: 9-0
37 Motion carried.
38
39
40��
41 Frank Cornish
42 Parks & Recreation Board Chair
43
44
45
46 Mike Mills
February 17, 2005 Parks Board Meeting Minutes Page 9 of 10
Official Minutes
Approved by Parks and Recreation Board 3/14/05
1 Parks & Recreation Board Secretary
2
3 Attachments: (Attached to approved meeting minutes on file with the City Secretary)
4 Item 5B — Utility easement in linear park adjacent to Kirkwood Hollow — aerial exhibit
5 Item 5D — Matching Funds Request for Boo-Boo's Buddies for Dog Park — request, site map, cost estimate
6
February 17, 2005 Parks Board Meeting Minutes Page 10 of 10
Aerial Exhibit
300 0 300 600 Feet
Green shading = existing 20' Ilinear park
Magenta line = proposed 5' utility easement
5B-3
Project Name: BooBoo's Buddies — Dog Park Development
Contact Person: Jan Ekonomv
Mailing Address: 907 Midland Creek Drive
City: Southlake State: TX ZIP: 76092
Night Phone: 817-421-1440 Fax Number:
Additional Contact Person: Wendy Lehane
Day Phone: 817-798-3029
972-405-7498
Day Phone: 817-329-8299
PROJECT DESCRIPTION:
BooBoo's Buddies is a local organization whose objective is to raise funds and awareness for
the development and maintenance of a dog park in Southlake. The purpose of a dog park is to
provide social and recreational opportunities for pet owners and their dogs within a controlled
environment that allows off leash opportunities. In collaboration with the Southlake Parks and
Recreation Department, the BooBoo's Buddies organization has held 2 pet event fundraisers
that have raised about $12,500. A site plan at Bob Jones park has been approved by the park
board, and BooBoo's Buddies is requesting matching funds to complete funding for the project.
Proposed Start Date: April 1, 2005 Projected Completion Date: May 15, 2005
Projected Cost: $55,000 Amount of Funds Requested: $12,500
Aerial View of Proposed Dog Park
5D-3
Black ornamental fencing--,
Eil
Small dog
area
Gates
"Gates at
staging areas
'Ala ter fountra i i
01-33hade st, tare
re
0 Table le hes
PRELIMINARY COST ESTIMATES FOR DOG PARK
Item Description
Units
Per Unit
Total
Powder coated black aluminum fencing
1,688 if
$18.00
$30,000.00
Water/pet ountains
2
$1,000.00
$2,000.00
Tables / benches
S
$800.00
$4, 000.00
Shade structures
4
$15, 000. 00
$1 S, 000. 00
Utilities (extend water, electric) and landscaping
Bulk
$4, 000.00
$4, 000.00
Clearing and grubbing of site underbrush (by city)
Bulk
N/A
$0.00
TOTAL
1
1 $55,000
Italics: Items proposed as Matching Fund items
5D-5