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2003-11-10 BBA Meeting City of Southlake, Texas SOUTHLAKE BUILDING BOARD OF APPEALS MEETING Monday, November 10, 2003 6:30 p.m. ~C LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071, Consultation with attorney, Section 551.072, Deliberation regarding real property, or Section 551.073 Deliberation regarding prospective gift. Executive Sessions may be held, under these exceptions at the end of the Regular Session or at any time during the meeting that a need arises. 3. Reconvene: Action necessary on items discussed in executive session 4. Administrative Comments. Introduction of board members and welcome CONSENT AGENDA: All items listed below are considered to be routine by the Building Board of Appeals and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approval of the minutes of the Building Board of Appeals meeting held January 12, 1998. REGULAR AGENDA: 6. Discussion: A. 2003 Building Board of Appeals Orientation 7. Consider: A. Election of Officers 8. Adjournment. Southlake Building Board of Appeals Page 2 of 3 CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, November 7, 2003, by 6:00 p.m. pursuant to the Texas Government Code, Chapter 551. °"11111"., ~v iH•Lgkc~%, - O : °cn - a =t-_ : c t: Lori A. Farwell ' ~j °°ooos•°°° ,mow City Secretary If you plan to attend this meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made to assist you. Southlake Building Board of Appeals Page 3 of 3 EXECUTIVE SESSION SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Building Board of Appeals may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Building Board of Appeals may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Building Board of Appeals may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. OFFICIAL RECORD CITY OF SOUTHLAKE BUILDING BOARD OF APPEALS NOVEMBER 10, 2003 MINUTES MEMBERS PRESENT: Kosse Maykus, Michael Vassios, Donald Coonan, Bob Lee and Jerome Johnson. MEMBERS ABSENT: Theresa Lyons and Eddie Pierce STAFF PRESENT: Rick Black, Director of DPS; Garland Wilson, Chief of Administrative Services; Paul Ward, Chief Building Official; Diana (D J) Green, Secretary; and Tim Sralla, City Attorney. Agenda Item No. 1. Call to Order. The meeting was called to order by Kosse Maykus at 6.35 PM. Agenda Item No. 2 and 3. Executive Session. No Executive Session held. Agenda Item No. 4. Administrative Comments. Introduction of Board Members Welcome, comments and overview of Southlake Department of Public Safety by Director Rick Black. Agenda Item No. 5. Approval of Minutes of the Building Board of Appeals Meeting held January 5, 1998 Motion was made to approve the minutes as presented. Motion second. Ayes: Maykus, Vassios, Coonan, Lee, Johnson Nays: None Approved: 5-0 Acknowledgment of Oath of Office signed by each Board Member and notarized by the Secretary Acknowledgement of receipt of City Ordinance No. 635, Code of Ethics and Conduct Agenda Item No. 6. Discussion. Chief Wilson discussed the purpose of the Building Board of Appeals Orientation. Board Structure Administrative duties Election of Chairperson and Vice-chairperson Adoption of rules and procedures Meetings are official meetings Codes and Ordinances that will be used as decision making: Building, Plumbing, Mechanical, Electrical and Administrative Board Responsibilities Responsibilities will be to make decisions based on the 2000 International Building Code. All codes and manuals will be made available. Manuals were available and displayed for review. Power Point presentation presented by Paul Ward illustrating Case No. 14, substandard building, located at 1315 W Dove Rd. Hand outs were given to each Member. Roll of Building Official was discussed. It is the job of the Building Official to make recommendations for the Building Board of Appeals' consideration. Conclusion of presentation Open discussion by Board Members Discussion concerning procedure on how a case is brought before the Building Board of Appeals It was made clear to the Board that a decision made by the Board is final. There are no cases pending to be brought before the new Board. The Texas Open Meeting Act was discussed. Comments from Tim Sralla, City Attorney Cautioned Board Members about discussing issues of a case in public. Cautioned Board Members about meeting in pairs of groups. Notified Board Members that a meeting can take place via telephone, e-mail or Daisy-chaining. Cautioned Board Members to not let personal opinion affect decision making. Discussed legal issues Liability: Unauthorized activities, stay within the boundaries of authority. Insurance: Each member is named under the City's policy. Conflict of Interest: Each member encouraged to read and understand the City of Southlake Code of Ethics. Agenda Item No. 7. Consider: Election of Officers. Nominations requested for Chairperson. Motion made to nominate Kosse Maykus for Chairperson. Motion: Vassios Second: Coonan Ayes: Vassios, Coonan, Johnson, Lee Nays: None Approved: 5-0 Nominations requested for Vice-chairperson. Motion made to nominate Don Coonan. Motion: Maykus Second: Vassios Ayes: Maykus, Vassios, Johnson, Lee Nays: None Approved: 5-0 A schedule of days was presented to the Board Members for their approval. No opposition was made to the proposed meeting dates. Comments were made concerning ways of contacting the Members. It was discussed and agreed upon that a letter would be sent out three (3) weeks prior to a meeting to notify Board Members in the event that the Board would NOT meet. Several Board Members requested to be notified by e-mail. Roll was passed around to have e-mail addresses added. It was determined that Bob Lee would move from Alternate to sitting Board Member, replacing Eddie Pierce who no longer resides in the City of Southlake. Some Ordinances that the Board Members will be referring to: Ordinance 622 622A 622B 697 Agenda Item No. 8. Adjournment. With no objections the November 10, 2003 orientation of the Building Board of Appeals was adjourned at 8:10 PM. Ko se M kus, Chairp rson ATTEST: 10'a"'~ Diana (D J) Green Secretary DR AF No s~ hey r~►.e CITY OF SOUTHLAKE BUILDING BOARD OF APPEALS l tic' ( vrree-~S NOVEMBER 10, 2003 J MINUTES MEMBERS PRESENT: Kosse Maykus, Michael Vassios, Donald Coonan, Bob Lee and Jerome Johnson. MEMBERS ABSENT: Theresa Lyons and Eddie Pierce STAFF PRESENT: Rick Black, Director of DPS; Garland Wilson, Chief of Administrative Services; Paul Ward, Chief Building Official; Diana (D J) Green, Secretary; and Tim Sralla, City Attorney. Agenda Item No. 1. Call to Order. The meeting was called to order by Kosse Maykus at 6.35 PM. Agenda Item No. 2 and 3. Executive Session. No Executive Session held. Agenda Item No. 4. Administrative Comments. Introduction of Board Members Welcome, comments and overview of Southlake Department of Public Safety by Director Rick Black. Agenda Item No. 5. Approval of Minutes of the Building Board of Appeals Meeting held January 5, 1998 Motion was made to approve the minutes as presented. Motion second. Ayes: Maykus, Vassios, Coonan, Lee, Johnson Nays: None Approved: 5-0 Acknowledgment of Oath of Office signed by each Board Member and notarized by the Secretary Acknowledgement of receipt of City Ordinance No. 635, Code of Ethics and Conduct Agenda Item No. 6. Discussion. Chief Wilson discussed the purpose of the Building Board of Appeals Orientation. Board Structure Administrative duties Election of Chairperson and Vice-chairperson Adoption of rules and procedures Meetings are official meetings Codes and Ordinances that will be used as decision making: Building, Plumbing, Mechanical, Electrical and Administrative Board Responsibilities Responsibilities will be to make decisions based on the 2000 International Building Code. All codes and manuals will be made available. Manuals were available and displayed for review. Power Point presentation presented by Paul Ward illustrating Case No. 14, substandard building, located at 1315 W Dove Rd. Hand outs were given to each Member. Roll of Building Official was discussed. It is the job of the Building Official to make recommendations for the Building Board of Appeals' consideration. Conclusion of presentation Open discussion by Board Members Discussion concerning procedure on how a case is brought before the Building Board of Appeals It was made clear to the Board that a decision made by the Board is final. There are no cases pending to be brought before the new Board. The Texas Open Meeting Act was discussed. Comments from Tim Sralla, City Attorney Cautioned Board Members about discussing issues of a case in public. Cautioned Board Members about meeting in pairs of groups. Notified Board Members that a meeting can take place via telephone, e-mail or Daisy-chaining. Cautioned Board Members to not let personal opinion affect decision making. Discussed legal issues Liability: Unauthorized activities, stay within the boundaries of authority. Insurance: Each member is named under the City's policy. Conflict of Interest: Each member encouraged to read and understand the City of Southlake Code of Ethics. Agenda Item No. 7. Consider: Election of Officers. Nominations requested for Chairperson. Motion made to nominate Kosse Maykus for Chairperson. Motion: Vassios Second: Coonan Ayes: Vassios, Coonan, Johnson, Lee Nays: None Approved: 5-0 Nominations requested for Vice-chairperson. Motion made to nominate Don Coonan. Motion: Maykus Second: Vassios Ayes: Maykus, Vassios, Johnson, Lee Nays: None Approved: 5-0 A schedule of days was presented to the Board Members for their approval. No opposition was made to the proposed meeting dates. Comments were made concerning ways of contacting the Members. It was discussed and agreed upon that a letter would be sent out three (3) weeks prior to a meeting to notify Board Members in the event that the Board would NOT meet. Several Board Members requested to be notified by e-mail. Roll was passed around to have e-mail addresses added. It was determined that Bob Lee would move from Alternate to sitting Board Member, replacing Eddie Pierce who no longer resides in the City of Southlake. Some Ordinances that the Board Members will be referring to: Ordinance 622 622A 622B 697 Agenda Item No. 8. Adjournment. With no objections the November 10, 2003 orientation of the Building Board of Appeals was adjourned at 8:10 PM. Kosse Maykus, Chairperson ATTEST: Diana (D J) Green Secretary