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1998-11-04 CCPD Meeting City of Southlake, Texas SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT: November 4, 1998, 7:00 p.m. LOCATION: City Hall, Council Chambers 667 North Carroll Avenue, Southlake, Texas REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition. 3. Reconvene: Action necessary on items discussed in executive session 4. Administrative Comments. CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Crime Control and Prevention District Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approval of the October 7, 1998 meeting minutes 6. Discussion: A. Financial Report 7. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at City Hall, 667 North Carroll Avenue and 1725 E. Southlake Boulevard, Southlake, Texas, on Friday, October 30, 1998 at 6:00 p.m. pursuant to the Texas Gove 'nt Code, Chapter 551. ST%% Us =m Sandra L. LeGrand City Secretary If you plan to attend this meeting and have wbOlly that requires special needs, please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable accommodations will be made to assist you. M: I WD-FILESI CRIMEIAGEADA 198-11-04.DOCI kb Crime Control and Prevention District Board Meeting, November 4, 1998 MINUTES Board Members Present: President Andy Wambsganss; Members: Kim Clancy, Jerry Farrier, Pam McCain, Bob Mundlin (7:07), Martin Schelling, and John Swift. Staff Present: City Manager, Curtis E. Hawk, Public Safety Director Billy Campbell, Finance Director Lou Ann Heath, Deputy Director Police Services Gary Gregg, Training Coordinator Bobby Finn, Deputy Director Fire Services Garland Wilson, Fire Inspector Victoria Hess-Miller, and Secretary to the City Manager Kim Bush. Agenda Item No. 1. Call to Order. The meeting was called to order by President Andy Wambsganss at 7:00 p.m. Agenda Item No. 2. Executive Session. President Wambsganss announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition. SCCPD adjourned for Executive Session at 7:05 p.m. SCCPD returned to Open Session at 7:50 p.m. Agenda Item No. 3. Reconvene. Motion was made to authorize staff to finalize negotiations on the north site at $45,000 an acre. Motion: Farrier Second: Schelling Ayes: Farrier, Schelling, McCain, Clancy, Swift, Mundlin, Wambsganss Nays: none Approved: 7-0 Agenda Item No. 4. Administrative Comments. President Wambsganss commented that he had read the response received from the Comptroller's Office on the Open Records Request for information on the SCCPD sales tax collection and questioned whether or not there was anyway to look at who is paying sales tax. Finance Director Lou Ann Heath confirmed that there was not. City Manager Curtis Hawk commented that staff is planning to propose a legislative change. Ms. Heath explained that she is involved with the Government Finance Officer's Association and has been appointed to the legislative committee, and she plans to lobby to get this done. Ms. Heath commented that we can get the information for the City's 1 % and the SPDC's 1/2 cent, but the problem with getting the same information for SCCPD is that the District is not considered a municipality. As mentioned before, Ms. Heath commented that we should be able to compare SCCPD collections with the SPDC collections less the exemption for residential electricity, but there is more of a variance in the SCCPD collections than just the exemption, which she has not been able to calculate. President Wambsganss questioned whether a CRIME CONTROL AND PREVENTION DISTRICT, Minutes, November 4, 1998 Page 1 of 2 compliant could be filed to require the Comptroller's office to audit this account. Ms. Heath commented that the Comptroller's office provides to her a very general explanation about the discrepancy usually stating that sales tax will probably catch up next month. Board member Clancy questioned whether the Comptroller's office could research the difference themselves. Ms. Heath commented that she could ask them, but she is not sure they have the manpower to dedicated to this type of task, but she would try to work with them on this matter. Ms. Heath informed the Board that a flyer will be going out to all businesses in Southlake in the City of Southlake's Economic Report produced by the Community Development Department. Ms. Heath informed the Board that it has been brought to staff's attention that the Blockbuster Video store located on the east side of the City has been paying their sales tax but not to Southlake. Ms. Heath stated that she has informed the Comptroller's office, and she believes the City will be able to recoup up to three years on the uncollected sales tax. Mr. Hawk commented that staff could ask a state legislator to make a request to the Attorney General's office for an opinion. The Board agreed that this would be a good idea plus have staff pursue getting a legislative change to allow tracking of the sales tax collected for the District. Agenda Item No. 5A. Approval of the October 7, 1998 meeting minutes. Motion was made to approve the minutes of October 7, 1998 as presented. Motion: Clancy Second: Farrier Ayes: Mundlin, Farrier, McCain, Clancy, Wambsganss, Schelling, Swift Nays: none Approved: 7-0 Agenda Item No. 6A. Financial Report. Finance Director Lou Ann Heath commented that the City Council received bids on the note for the Crime Control District land on October 20 and the rate the City got for the five-year note was 3.8522% which Ms. Heath commented is a very good rate. Ms. Heath provided to the Board a copy of the tabulation of bids that were received. Ms. Heath reminded the Board that they will need to take into consideration the interest rate on this note in the SCCPD budget. Ms. Heath commented that this will be brought forward at a future meeting. Agenda Item No. 7. Adjournment. There being no further business, the meeting adjourned at 8:45 p.m. Andy ambsganss, President ATTES 1 im ush Secretary to the City Manager M: \WD-FILES\CRIME\MINUTES\98-11-04. DOC/kb CRIME CONTROL AND PREVENTION DISTRICT, Minutes, November 4, 1998 Page 2 of 2