1998-08-05 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT: August 5, 1998, 7:00 p.m.
LOCATION: City Hall, Council Chambers
667 North Carroll Avenue, Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072, land acquisition.
3. Reconvene: Action necessary on items discussed in executive session
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the July 1, 1998 meeting minutes
REGULAR AGENDA:
6. Consider:
A. FY1998-99 Annual Budget.
PUBLIC HEARING
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at City Hall, 667
North Carroll Avenue, and 1725 E. Southlake Boulevard, Southlake, Texas, on Friday, July 31,
1998 at 6:00 p.m. pursuant to the Texas Government Code, Chapter 551.
City of Southlake, Texas
r Southlake Crime Control and Prevention District
Meeting Agenda for August 5, 1998
Page 2
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City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable accommodations
will be made to assist you.
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Crime Control and Prevention District
Board Meeting
Wednesday, August 5, 1998, 7:00 p.m.
MINUTES
Board Members Present: President Andy Wambsganss; Members: Jerry Farrier, Pam McCain, and
John Swift.
Board Members Absent: Kim Clancy, Bob Mundlin, and Martin Schelling
Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Billy Campbell,
Finance Director Lou Ann Heath, Deputy Director Police Services Gary Gregg, Training Coordinator
Bobby Finn, Deputy Director Fire Services Garland Wilson, Deputy Director Support Services
Johnny Knight, Property Acquisition Consultant Dee Ekstrom, and Secretary to City Manager Kim
Bush.
Agenda Item No. 1. Call to Order. The meeting was called to order at 7:30 p.m.
Agenda Item No. 2. Executive Session. President Wambsganss announced that the Board would be
going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072, land acquisition.
SCCPD adjourned for Executive Session at 7:30 p.m.
SCCPD returned to Open Session at 8:15 p.m.
Agenda Item No. 3. Reconvene.
Motion was made to proceed with signing the Erickson and Brown property contracts for the west site
pending further negotiations.
Motion: Farrier
Second: Swift
Ayes: Farrier, Swift
Nays: McCain
Abstained: Wambsganss
Approved: 2-1-1
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES
August 5, 1998
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Agenda Item No. 5A. Approval of the July 1, 1998 meeting minutes.
Motion was made to approve the minutes of the July 1, 1998 meeting.
Motion: Farrier
Second: McCain
Ayes: Farrier, McCain, Swift, Wambsganss
Nays: none
Approved: 4-0
Agenda Item No. 6A. Consider FY 1998-99 Annual Budget. Public Hearing.
Director of Finance Lou Ann Heath presented to the Board the FY 1998-99 Annual Operating Budget
for fiscal year beginning October 1, 1998. Ms. Heath explained that included in the proposed budget
are the revised numbers for 1997-98, which reflects a decrease in the projected sales tax collections.
Ms. Heath stated that the Comptroller's office has informed her that there are still some adjustments
to be made in the collection of this tax with some taxpayers. Ms. Heath also explained that the
Comptroller's office informed her that the sale of electricity and natural gas to residential consumers
is not subject to the Crime Control District tax. Ms. Heath commented that this amount is estimated
at approximately $6,000 monthly. Ms. Heath informed the Board that an adjustment has been made
to subsequent budget years, as well, to reflect the decrease from the anticipated sales tax collection.
Ms. Heath informed the Board that the District budget, over the remaining years, would be
approximately $400,000 short. She suggested that the City Council might need to budget some things
i.e., communications equipment, etc. in the General Fund and let the Crime District focus more on
the purchase of land and facilities, but this will become more evident closer to the end of the 5-year
plan.
Ms. Heath explained that the Annual Operating Budget includes funding for two SRO positions,
computer technology and funding for design and construction of two district facilities. Funds for land
acquisition have been shifted to FY1998-99 budget realizing that we will not be able to close on any
properties prior to the end of the current year ending on September 30, 1998.
Ms. McCain questioned whether there would be any personnel cost in the present budget year. Ms.
Heath explained that there probably would be, but significantly less than budgeted. She commented
that what is not spent will be carried forward to the next fiscal year.
President Wambsganss questioned whether the District would be able to recoup the $400,000 over the
years remaining in the district plan. Ms. Heath stated that it may given that there will likely be more
retail opening up along F.M. 1709, as well as S.H. 114, over the next few years to boost the sales
tax. She explained that the estimates used in the sales tax projections are based on a Multi-Year
Financial Report that was recently completed.
President Wambsganss' concern was that the District would be incurring debt if it were not able to
recoup the $400,000. Ms. Yelverton informed the Board that the District could not issue debt. Ms.
Heath explained that for example, if a purchase of property came up and the funds were not available
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES
August 5, 1998
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in the District, the City Council would have to take formal action to incur debt to purchase the
property on behalf of the District.
There were no comments during the Public Hearing.
Motion was made to approve the FY 1998-99 Annual Operating Budget.
Motion: Farrier
Second: McCain
Ayes: Farrier, McCain, Swift, Wambsganss
Nays: none
Approved: 4-0
There being no further business, the meeting adjourned at 9:00 p.m.
J7 i _
Andy Wambsganss, President
ATTEST:
im ush
Secr ary to the City Manager
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CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES
August 5, 1998
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