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2001-07-18 CCPD Meeting City of Southlake, Texas SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING Wednesday, July 18, 2001 7:00 p.m. LOCATION: Southlake DPS Training Room, 667 North Carroll Avenue REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071, Consultation with attorney, Section 551.072, Deliberation regarding real property, or Section 551.073 Deliberation regarding prospective gift. Executive Sessions may be held, under these exceptions at the end of the Regular Session or at any time during the meeting that a need arises. 3. Reconvene: Action necessary on items discussed in executive session 4. Administrative Comments. CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Crime Control and Prevention District Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approval of the minutes of the Crime Control and Prevention District meeting held February 19, 2001. B. Annual Evaluation Report 6. Consider: A. Adoption of Crime Control FY 2001-02 Operating Budget and multiyear CIP. PUBLIC HEARING 7. Discussion: A. West DPS facility construction progress report. B. District Reauthorization Issues. C. Sales Tax Report CCPD Board Meeting July 18, 2001 Page 2 8. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, Southlake, Texas, on July 13, 2001 at 6:00 p.m. pursuant to the Texas Government Code, Chapter 551. NWKF • J =k' 1 Sandra L. LeGrand, City Secretary If you plan to attend this meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Southlake Crime Control and Prevention District Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Crime Control and Prevention District Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. Southlake Crime Control and Prevention District Board Meeting July 18, 2001 MINUTES Board Members Present: President Martin Schelling; Members: Lou Ann Heath, Bob Mundlin, Frank Pittman, Stuart Spencer, and Craig Sturtevant. Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Rick Black, Finance Director Sharen Elam, Police Chief Marlin Price, Professional Standards Coordinator Robert Finn and Executive Secretary Kim Bush. Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin Schelling at 7:00 p.m. Agenda Item No. 2. Executive Session. President Schelling announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072 deliberation regarding real property. Executive Sessions may be held at any time during the meeting that a need arises. SCCPD adjourned for Executive Session at 7:00 p.m. SCCPD returned to open session at 8:10 p.m. Agenda Item No. 3. Reconvene. There was no action necessary as a result of the executive session. Agenda Item No. 4. Administrative Comments. There were no comments during Agenda Item No. 4. Agenda Item No. 5A. Approval of the minutes of the Crime Control and Prevention District meeting held February 19, 2001. Motion was made to approve the minutes of the Crime Control and Prevention District meeting held February 19, 2001. Motion: Sturtevant Second: Mundlin Ayes: Heath, Mundlin, Pittman, Schelling, Spencer, Sturtevant Nays: none Approved: 6-0 Agenda Item No. 6A. Adoption of Crime Control FY 2001-02 Operating Budget and Multiyear CIP. Public Hearing. SCCPD MEETING MINUTES, July 18, 2001 Page 1 of 3 Finance Director Sharen Elam presented to the Board the FY 2001-02 Operating Budget and Multiyear CIP. She explained that the budget provides for the continuation of the SRO funding, lease payment for the police 800 mhz-radio system, and annual debt service payment and the Multiyear CIP provides for the construction of the West DPS facility. She noted that in the CIP staff shifted the sale of the excess land on the west and north site to fiscal years 2002-03 and 2003-04 respectively. Assistant City Manager Shana Yelverton noted that the purchase of the east site also has been removed. She commented that in the future when the east site is needed, staff may need to look to the City for funding assistance. DPS Director Rick Black explained that two SROs are provided in the Crime Control operating budget and one SRO is provided in the City's general fund. There were no comments from the audience during the Public Hearing. Motion was made to approve the Crime Control and Prevention District FY 2001-02 Operating Budget and Multiyear CIP as presented. Motion: Pittman Second: Heath Ayes: Heath, Mundlin, Pittman, Schelling, Spencer, Sturtevant Nays: none Approved: 6-0 Agenda Item No. 7A. Discussion: West DPS facility construction progress report. DPS Director Rick Black briefed the Board on the West DPS facility construction progress. He informed the Board that staff is pleased with the progress CMPA has made on the project - they have been very responsive to staff and plan to be on schedule for a substantial completion date in December 2001. The Board commented on how well the project was progressing and how good the facility was looking. Agenda Item No. 7B. Discussion: District Reauthorization Issues. Assistant City Manager Shana Yelverton presented to the Board a copy of the benchmark dates for a February 2002 election. She commented that since the Local Option Election for wine sales is now going to be held in November there would be no reason for the District not to pursue a February election. Ms. Yelverton informed the Board that the cost for the election would be funded through the City. She commented that the City Secretary's Office normally budgets for more than one election a year in order to accommodate any special election purposes that may come up. She stated that there are those who think it is better not to have an election in May so that reauthorization of the District does not become a political platform for the City's general election, but this decision is up to the Board. The Board agreed that a February 2002 (where the focus was strictly on reauthorization of the District) would probably be the best date. Ms. Yelverton said that in order to help the Board make a decision about the number of years to extend the District, staff is working on a strategic plan to try and determine what costs the District will incur. Staff hopes to bring the strategic plan to the Board soon - possibly at the next meeting, but no later than October. Board member Heath commented that she would be uncomfortable incurring any other costs other than those associated with what was presented to the public during the creation SCCPD MEETING MINUTES, July 18, 2001 Page 2 of 3 of the District. President Schelling commented that he understood that if all projects were completed prior to the end of the District - it could be dissolved. Board member Sturtevant added that the other alternative is to include, in the election materials, an explanation to the voters that the capital improvements portion of the District's initial goals may be completed prior to the end of the District and at the point in time there would be an opportunity to spend the funds on other items i.e., operational, etc. Ms. Yelverton commented that the strategic plan, which will show the needs of DPS, would be the key to deciding on how many years to reauthorize. Ms. Yelverton informed the Board that District funds could not be used to advocate a position in the election. She suggested that a political action committee would be the group to strategize about how to take the election forward and organize the public education. Staff can participate by speaking to the public, putting voting information on the Web site, and placing information in city publications - factual, non-advocacy information. When asked what role Board members could play in the reauthorization effort, Ms. Yelverton responded that each could take an active role if they so chose. Ms. Yelverton commented that the City Attorneys have stated before (in other like instances) that Council and Board members should avoid advocating a position during Board meetings because it may create issues, but getting signatures, wearing buttons and pins, or chairing a committee would be acceptable. Ms. Yelverton stated that she would provide to the Board more specific information on when Board members can get together without violating the Open Meetings Act. President Schelling asked the Board members to think about one of them volunteering to be in charge of organizing the election efforts. Agenda Item No. 7C. Sales Tax Report. Finance Director Sharen Elam commented that based on collections-to-date and what is anticipated for the rest of the fiscal year, it is estimated that the District will probably see a 20% increase in sales tax collections for the year. Agenda Item No. 8. Adjournment. Ms. Yelverton stated that on the February election timeline, a November 20 meeting for the City Council to establish the election procedures is listed; however, Council sometimes cancels the second meeting in November due to the holidays. If they do this, the Board may need to have a special meeting prior to the Council meeting on November 6. There being no further business to discuss the meeting was adjourned at 9:00 p.m. A Martin Schelling, President ATTEST: I - I / i B sh Execut' e Secretary SCCPD MEETING MINUTES, July 18, 2001 Page 3 of 3