2002-11-06 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, November 6, 2002
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end of
the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
October 16, 2002.
6. Consider:
A. Method of Best Value for awarding the construction contract for the North DPS
Facility.
7. Consider:
A. Election of Board Officers
8. Discussion:
A. Sales Tax Report
9. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, November 1, 2002 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551. oJ~twf,
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Lori A. Farwell, City Secretary -
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If you plan to attend this meeting and have a~d~errb2ity that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made to
assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the
attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
November 6, 2002
MINUTES
Board Members Present: President Martin Schelling; Members: Bob Mundlin, Stuart Spencer,
Lou Ann Heath, Pam McCain, and Craig Sturtevant.
Board Members Absent: Frank Pittman
Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price,
Chief of Fire Services Robert Isbell, Professional Standards Coordinator Robert Finn, and
Administrative Secretary Bobbye Shire.
Guest Speaker: Trent Petty
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:03 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
DPS Director Rick Black informed the Board that the sale of the west residual property was
complete. Texas Bank, the client of ECN Enterprises, paid $396,000 for the property and the
money has been deposited in the Crime Control and Prevention District bank account.
Director Black also asked the Board to review the copy of the letter from the City Attorney
stating the definition of "Best Value".
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held October 16, 2002. Under Agenda Item No. 7D on Page 2,
Boardmember "Sturtevant" will be changed to Boardmember "Spencer".
Motion was made to approve the minutes as corrected.
Motion: McCain
Second: Heath
Ayes: Schelling, Spencer, Sturtevant, Mundlin
Nays: none
Approved: 6-0
Agenda Item No. 6A. Method of Best Value for awarding the construction contract for the
North DPS Facility.
Guest speaker Trent Petty introduced himself to the Board and advised that he was present to
share his practical experience and knowledge of choosing a method of construction for a new
building. Mr. Petty stated he has worked on a wide variety of projects, both in the private and
SCCPD Meeting November 6, 2002 - Page 1 of 2
public sector, and he discussed his opinions relating to the various methods of construction. He
strongly leaned toward the ownership at every level approach with the architect being
responsible for the design, the general contractor being responsible for the construction, and the
City being responsible for overseeing the control of the project. He said with this method there
is teamwork within the circle and none of the three levels are totally in charge of all decisions of
the project.
The Board discussed public perception and the concern about accountability and protecting the
City. Director Black said the City would keep the public informed through SPIN meetings,
advertising, signs, and concept plans would be made available. He said any and every
opportunity to keep the public informed and let them know what is happening will be pursued
and there will be no question that all participants to the project are being treated fairly.
Motion was made to adopt the Construction Manager Agent Method of Best Value for awarding
the construction contract for the North DPS Facility.
Motion: McCain
Second: Spencer
Ayes: Schelling, Heath, Mundlin, Sturtevant
Nays: none
Approved: 6-0
Agenda Item No. 7A. Election of Board Officers. The Board agreed that Martin Shelling
should be re-elected as President, Bob Mundlin re-elected as Vice President, Sharen Elam re-
elected as Treasurer and Bobbye Shire elected as Secretary, replacing Shana Yelverton.
Motion was made to elect the Board of Officers as specified.
Motion: McCain
Second: Sturtevant
Ayes: Schelling, Heath, Mundlin, Spencer
Nays: none
Approved: 6-0
Agenda Item No. 8A. Discussion of Sales Tax Report: No new report was submitted to the
Board for review.
Agenda Item No. 9. Adiournment.
The Board was advised that Southlake Police Services was up for its first re-accreditation in
December and that a Public Hearing is scheduled for Monday December 9, 2002 at 7:00 p.m. in
the Town Hall Council Chambers. Director Black said any comments from Boardmembers or
citizens on the positive steps that have been made will be welcome at the hearing.
There being no further business to discuss the meeting adjourned at 8:07 p.m.
ATTEST: President Martin Schelling
Bobbye Shire, Secretary
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