2002-10-16 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, October 16, 2002
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end
of the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
August 7, 2002.
6. Consider:
A. Method of Best Value for awarding the construction contract for the North DPS
Facility.
7. Discussion:
A. North DPS Programming
B. West Property Sale
C. Sales Tax Report
D. Next Meeting Date for Election of Officers
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, October 11, 2002, at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
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Lori A. Farwell, City Secretary v
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If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of
the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
October 16, 2002
MINUTES
Board Members Present: President Martin Schelling; Members: Bob Mundlin, Stuart Spencer,
Lou Ann Heath, Pam McCain, Frank Pittman, and Craig Sturtevant.
Board Members Absent: None
Staff Present: Director of Public Safety Rick Black, Finance Director Sharen Elam, Chief of
Police Services Marlin Price, Professional Standards Coordinator Robert Finn, and
Administrative Secretary Bobbye Shire.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:04 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
DPS Director Rick Black informed the Board that the report for Development of a Strategic Plan
for Radio Communications has been received from the consultant representing Trott
Communications Group. The report was distributed to key personnel for comments and Director
Black anticipates informing the Board on the findings at a future meeting.
Copies of the approved 2002-2003 operating budget were provided to Boardmembers.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Meeting held August 7, 2002. President Schelling asked that the word "sell" be
changed to "sale" under Agenda Item No. 4 of page one.
Motion was made to approve the minutes as corrected.
Motion: Mundlin
Second: McCain
Ayes: Schelling, Spencer, Sturtevant, Heath
Nays: none
Abstain: Pittman
Approved: 6-0-1
Agenda Item No. 6A. Method of Best Value for awarding the construction contract for the
North DPS Facility. President Schelling said it is the responsibility of the Board to make a
recommendation to the City Council and provide direction on which method of construction
carries the best value to the City of Southlake. Boardmembers were provided detailed written
information on the four methods in a letter prepared by City Attorney Betsy Elam. Director
Black provided a PowerPoint presentation and discussed with the Board the benefits and
disadvantages to each of the four methods of choice: 1) Traditional Design-Bid-Build; 2)
Design-Build; 3) Construction Manager at Risk; and 4) Construction Manager Agent. After
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discussion on the various methods, it was determined that Boardmembers were not advocates to
the Design-Build method and it was agreed that this option should be eliminated.
Motion was made to eliminate consideration on the Design-Build method of construction.
Motion: Sturtevant
Second: Mundlin
Ayes: Schelling, Spencer, Pittman, Heath, McCain
Nays: none
Approved: 7-0
After extensive discussion of the methods, Boardmember Frank Pittman stated he could not
entertain a vote without clarification from the City Attorney on what definition constitutes
"Value". Boardmembers asked staff to provide information on success stories that will help in
justifying their final recommendation to the City Council. Boardmember Craig Sturtevant stated
he would like more information on the Traditional Design-Bid-Build method. Director Black
will gather the requested information and provide to Boardmembers before the next scheduled
meeting.
Motion was made to table this item to the next scheduled Crime Control and Prevention District
Board Meeting.
Motion: Mundlin
Second: Spencer
Ayes: Schelling, Sturtevant, Pittman, Heath, McCain
Nays: none
Approved: 7-0
Agenda Item No. 7A. Discussion of the North DPS Programming. Director Black gave an
update on the North facility. He informed the Board that the programming draft was complete
and would be shared with all DPS personnel to provide the opportunity for input. He stated that
the North facility is needed today and discussed with the Board the benefits that it will bring to
the City. Boardmember Pam McCain feels it is important to remain on a timely calendar and
move forward with the original schedule. Boardmember Pittman would like more information
on paper. Director Black advised the Board that several plans are being developed over the next
year and more information will be provided as soon as it becomes available. President Schelling
said the Board must first get to a comfort level before final decisions are made.
Agenda Item No. 7B. Discussion of the West Property Sale: Director Black reminded the
Board that they were informed at the last meeting of the reactivation of the Contract of Sale to
Nash, Inc. for the west residual property. The transaction is to be completed within the next few
days and the City will then receive payment for the sale. The final buyer is Texas Bank.
Agenda Item No. 7C. Discussion of Sales Tax Report: Finance Director Sharen Elam
discussed the Sales Tax Report included in the packet. She said the numbers were 6% above the
prior year, however, most years the number is closer to 20% above, although we did exceed the
original budget.
Agenda Item No. 7D. Discussion of the Next Meeting Date for Election of Officers:
Discussion on the next meeting date and the need to elect officers resulted with the next CCPD
meeting scheduled for November 6, 2002. Boardmember Spencer asked if he could vote in
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absentia and was informed he could have his thoughts incorporated into the meeting minutes if
he was unable to attend the meeting to cast his vote.
Director Black will provide all requested information to the Board before the November meeting.
Agenda Item No. 8. Adjournment.
There being no further business to discuss the meeting adjourned at 8:57 p.m.
r
President Martin Schelling
ATTEST:
62 ,4
Bobbye Shire
Administrative Secretary
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