2002-07-17 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
July 17, 2002
LOCATION: East DPS Facility, 667 N. Carroll Ave., Southlake, Texas
TIME: 7:00 p.m.
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.072 Deliberation regarding real property. Executive
Sessions may be held, under these exceptions at the end of the Regular Session or at
any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held June
5, 2002.
6. Consider: There are no other items for consideration.
7. Discussion:
A. Crime Control FY2002-03 Operating Budget and multiyear CIP. Public Hearing
B. Method of best value for architectural services and construction of North DPS
Facility.
C. Sales Tax Report
D. Board term expirations in September
8. Adjournment
SoutlLke Crime Control and Prevention District Board Meeting
July 17, 2002
Page 2 of 3
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, July 12, 2002 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
``50•yfH' . Lq/r
4'6' '
? 0:
~(nc
•
Kim ush Acting City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made
to assist you.
Southlake Crime Control and Prevention District Board Meeting
July 17, 2002
Page 3 of 3
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District
Board Meeting
July 17, 2002
MINUTES
Board Members Present: President Martin Schelling; Members: Lou Ann Heath, Pam McCain,
Bob Mundlin, Frank Pittman, and Craig Sturtevant.
Board Members Absent: Stuart Spencer
Staff Present: Public Safety Director Rick Black, Finance Director Sharen Elam, Chief of
Police Marlin Price, Assistant City Manager Shana Yelverton and Executive Secretary Kim
Bush.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:05 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
Director Black informed the Board that Ed Nash with ECN requested to reinstate his contract for
the purchase of the west DPS residual property, Lot 2R, Block 1, Corner Addition for the same
price previously offered at $425,000. He commented that the City Council approved the request
at its meeting on July 16, 2002. Director Black stated that ECN has an interested buyer and they
expect to move on the development process very quickly. The city attorneys have no issues with
reinstating the contract.
Agenda Item No. 5A. Approval of the minutes of the Crime Control and Prevention District
meeting held June 5, 2002.
Motion was made to approve the minutes as presented.
Motion: Mundlin
Second: Pittman
Ayes: Heath, McCain, Mundlin, Pittman, Schelling, Sturtevant
Nays: none
Approved: 6-0
Agenda Item No. 6. There were no items for consideration.
Agenda Item No. 7A. Discussion - Crime Control FY2002-03 Operating Budget and multiyear
CIP. Director Black commented that the Budget reflects staff's efforts to meet the strategic goals
of the District while keeping in mind that the number 1 priority is to fund construction of
facilities and the number 2 priority is to fund equipment and technology necessary to maintain
CCPD MINUTES, JULY 17, 2002, PAGE 1 OF 3
efficient operation of those facilities. Chief Price presented each line item of the proposed
budget.
Highlights of the proposed Operating Budget included:
• Continuation of the SRO funding including two additional SROs
• Lease payment for the police 800MHZ-radio system
• Annual debt service payment
• New SRO vehicle and emergency equipment
• Tactical Rifle
• Audio visual equipment and furniture for West DPS
• Police Service portion of the Vehicle Replacement Program
• Volunteer Mounted Patrol program along the lake area
• Chemical Biological and Radiological protective equipment - I't responder basic
equipment
Highlights of the proposed Multiyear CIP Budget included:
• Completion of the North facility during FY 2004-05 with architectural/design work
starting in FY 2002-03
• Funding for radio communications strategic plan for FY 2002-03
• Proceeds from the potential sale of the excess land from the West and North sites
budgeted for FY 2002-03 at $400,000 and $950,000, respectively
A lengthy and wide-ranging discussion followed among the Board members regarding the
proposed District funding of the vehicle replacement program. The members discussed several
matters, including: 1) the propriety of the District funding what has been a general fund budget
item, 2) the needs of the City, 3) whether such funding is compatible with the District's stated
goals, 4) what would be the consequences if such funding became a permanent part of the
District budget, 5) what was told to the voters during the recent continuation election, 6) the
impact on City resident taxes and 7) what would happen if the District did not fund the vehicle
replacement program. Board members suggested that President Schelling visit with City Council
members regarding the discussion of the District Board members.
Agenda Item No. 7B. Discussion - Method of best value for architectural services and
construction of North DPS Facility. President Schelling informed the Board that he and staff met
with three outside construction firms to get their viewpoints on the different types of construction
contract options. Director Black stated that the Board will ultimately determine the funding that
will be approved for use in constructing the facilities, and will, in the near future, provide input
to the Council regarding the preferred construction contracting method.
Agenda Item No. 7C. Discussion - Sales Tax Report. Finance Director Sharen Elam stated that
sales tax collection were below estimates in June; however, overall collection remains above
budget for the year.
CCPD MINUTES, JULY 17, 2002, PAGE 1 OF 3
Agenda Item No 8 Adiournment. There being no further business to discuss the meeting
adjourned at 8:35 p.m.
L
President Martin Schelling
ATTEST:
+muu ecr etary
CCPD MINUTES, JULY 17, 2002, PAGE 1 OF 3