2002-05-08 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
May 8, 2002
LOCATION: DPS East Facility, 667 North Carroll Avenue, Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.072 Deliberation regarding real property. Executive
Sessions may be held, under these exceptions at the end of the Regular Session or at
any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
February 5, 2002.
6. Consider:
A. Approval of the Southlake Crime Control and Prevention District Annual Program
Evaluation.
7. Discussion:
A. New method of awarding construction contracts for municipal facilities
B. FY 2002-03 Budget Calendar
C. Sales Tax Report
8. Adjournment
Southlake Crime Control Prevention District Board Meeting
May 8, 2002
Page 2
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday May 3, 2002 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
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Kim ush, Acting City Secret ry+.448*10 '
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1490, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District
Board Meeting
May 8, 2002
MINUTES
Board Members Present: President Martin Schelling; Members: Lou Ann Heath, Pam
McCain, Frank Pittman, Stuart Spencer and Craig Sturtevant.
Board Members Absent: Bob Mundlin
Staff Present: Assistant City Manager Shana Yelverton, Finance Director Sharen Elam,
Director of Public Safety Rick Black, Director of Planning Bruce Payne, Police Chief Marlin
Price, Professional Standards Coordinator Bobby Finn, and Executive Secretary Kim Bush.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:02 p.m.
President Schelling announced that the time of the meeting was not included on the posted
agenda. Therefore, on the advise of the City Attorney, the regular meeting can continue since
we are meeting at the same time the Board routinely meets, but an executive session cannot be
held.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
1. Director Black presented to the Board a framed picture of Board members performing the
ribbon cutting ceremony at the grand opening of the West DPS facility. He thanked all
those who volunteered for setting up and helping out at the event as well as all efforts by
the Board.
2. Director Black announced that President Martin Schelling was named City of Southlake
Volunteer of the year and invited Board members to attend the recognition ceremony.
3. Police Chief Marlin Price reported that TROTT Communications is less than 50% through
the radio strategic plan project, and he commented that he has been very pleased with their
knowledge of the business and their attention to detail.
Agenda Item No. 5A. Approval of the minutes of the Crime Control and Prevention District
meeting held February 5, 2002.
Motion was made to approve the minutes as presented.
Motion: Sturtevant
Second: Heath
Ayes: Heath, McCain, Pittman, Schelling, Spencer, Sturtevant
Nays: none
Approved: 6-0
Crime Control and Prevention District Board Meeing Minutes
May 8, 2002 Page 1 of 3
Agenda Item No. 6A. Approval of the Southlake Crime Control and Prevention District
Annual Program Evaluation. Director Black presented the annual program report stating that
the report is prepared annually in accordance with requirements of the Local Government
Code. He briefly explained what has been accomplished thus far and what is planned for each
of the four strategies.
Board member Pittman suggested that staff include in strategy one that the construction of the
West DPS facility was completed within budget to show proper management by the Board and
staff. Board member Spencer suggested that greater emphasis be provided on describing what
we are doing or plan to do for homeland security because this a very important issue on
everyone's mind. Board member Sturtevant questioned why staff would not have an outside
source conduct the evaluation of the program. Director Black commented that most cities
conduct the review internally, but he would not be opposed to going outside the organization
for the review if that were the desire of the Board.
President Schelling suggested that no action be taken on this item tonight, but to bring it back
in June or July in order to provide staff the opportunity to include more detail in the report.
Board members agreed. It was recommended that members contact Director Black with any
corrections or comments prior to bringing the item back for consideration.
Agenda Item No. 7A. Discussion of new method of awarding construction contracts for
municipal facilities. Director Black discussed the change the 77`' Texas Legislature made to
provide an alternative process for the construction of municipal facilities through S.B. 510.
The Board was provided in their packet a letter from city attorney Betsy Elam outlining the
options that are now available. Director Black reviewed for the Board three types of options
available:
I. Design/Bid/Build (competitive bidding) which was the method used in building the
West DPS facility.
2. Construction Manager at Risk, which was the method, used in building Town Hall.
3. Design/Build (competitive sealed proposals) which would allow for negotiation of a
contract.
Director Black stated that this information is being brought forward only to ensure that staff
and Board members review the various options as we prepare to consider the construction of
the North side facility.
Board members discussed the need to give the options considerable review. The Design/Build
option has had very little study completed on its effectiveness. It was suggested that President
Schelling, Director Black, and Assistant City Manager Shana Yelverton meet to review the
options in detail. Board member McCain stated that when staff does bring back more
information on this issue she would like to know how we would have bidding prior to design.
Assistant City Manager Shana Yelverton commented that Tarrant County is getting ready to do
construction under these new method guidelines, and she will try and get more information on
how it is progressing prior to the next meeting.
Crime Control and Prevention District Board Meeing Minutes
May 8, 2002 Page 2 of 3
Agenda Item No. 7B. Discussion of FY2002-03 budget calendar. Finance Director Sharen
Elam reviewed with the Board the dates for review and consideration of the FY2002-03
budget. Board members Pittman and Spencer could not make the July 10 meeting that was
proposed, therefore staff will contact members for an optional date.
Agenda Item No. 7C. Discussion of Sales Tax Report. Finance Director Sharen Elam stated
that sales tax collections were still above estimates.
Agenda Item No. 8. Adjournment. There being no further business to discuss the meeting
adjourned at 8:05 p.m.
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President Martin Schelling
ATTEST:
Kim Bush
Ex, utive Secretary
Crime Control and Prevention District Board Meeing Minutes
May 8, 2002 Page 3 of 3