2002-02-05 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
February 5, 2002
7:00 p.m.
LOCATION: Southlake West DPS Facility, 2100 W. Southlake Blvd., Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.072 Deliberation regarding real property. Executive
Sessions may be held, under these exceptions at the end of the Regular Session or at
any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
November 19, 2001.
6. Discussion:
A. West DPS facility construction progress report
B. Progress Report - FF & E for West DPS facility
7. Consider:
A. CD Resolution 02-01, Canvass election results
B. Budget amendment for consultant to prepare radio plan
8. Discussion: Sales Tax Report
9. Adjournment
Southlake Crime Control and Prevention District
February 5, 2002
Page 2
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on February 1, 2002 at 6:00 p.m. pursuant to the Texas Government
Code, Chapter 551.
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Ki Bush, Acting City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary Office 48 hours in advance at 8171481-1490, and reasonable accommodations will be
made to assist you.
Southlake Crime Control and Prevention District
February 5, 2002
Page 3
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District
Board Meeting
February 5, 2002
MINUTES
Board Members Present: President Martin Schelling; Members: Lou Ann Heath, Bob Mundlin,
Stuart Spencer, and Craig Sturtevant.
Board Members Absent: Pam McCain, Frank Pittman
Staff Present: Assistant City Manager Shana Yelverton, Public Safety Director Rick Black, Finance
Director Sharen Elam, Police Chief Marlin Price, Professional Standards Coordinator Robert Finn,
Technical Services Manager Gary Gregg, and Executive Secretary Kim Bush.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin Schelling
at 7:05 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was necessary.
Agenda Item No. 4. Administrative Comments. There were no administrative comments.
Agenda Item No. 5A. Approval of the minutes of the Crime Control and Prevention district
meeting held November 19, 2001.
Motion was made to approve the minutes of the Crime Control and Prevention District meeting held
November 19, 2001 as amended with grammatical changes.
Motion: Mundlin
Second: Sturtevant
Ayes: Heath, Mundlin, Schelling, Spencer, Sturtevant
Nays: none
Approved: 5-0
Agenda Item No. 7A. CD Resolution 02-01, Canvass election results. Election Judge Karen
Cienke reported that there were 231 votes cast during early voting - 189 in favor of continuation and
42 against, and there were 347 votes cast during election day - 284 in favor of continuation and 63
against for a total of 473 votes in favor of continuation and 105 against.
Motion was made to approve CD Order No. 02-01, canvass of votes of the Crime Control and
Prevention District continuation election for 15 years.
Motion: Sturtevant
Second: Heath
Ayes: Heath, Mundlin, Schelling, Spencer, Sturtevant
Nays: none
Approved: 5-0
CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES
February 5, 2002 - Page 1 of 3
Agenda Item No. 6A. West DPS facility construction progress report. Director of Public Safety
Rick Black reported that progress was continuing in a timely manner on the West DPS site. Staff
expects to start moving into the facility the week of March 18, and hopes to have a grand opening
celebration March 2, from 10:00 - 3:00 p.m. (rain date would be the following Saturday).
Agenda Item No. 6B. Progress Report - FF & E for West DPS facility. Director Black reported
that staff developed the specifications for the furniture needs of the facility instead of using the quote
provided by PSA at $218,012. Staff has estimated a cost of $144,164.15 for furniture, fitness
equipment, paging/speaker system, emergency radio system, CCTV system, and
computers/printers/monitors. The budgeted amount allocated for FF&E is $152,000. Staff hopes to
use the remaining balance in the contingency fund to purchase a television for the day room and
signage for the interior portion of the building.
Agenda Item No. 7B. Budget amendment for consultant to prepare radio plan. Director Black
commented that staff is requesting approval of funding in the amount of $19,500 for Trott
Communications Group to develop a strategic plan for radio communications and approval to amend
the current operating budget to reflect the request. Director Black explained that there have always
been serious problems with complete radio coverage for Southlake from both the Fort Worth system
and Denton system. Staff has determined that due to the complexity of the radio issues and available
technology, a consultant with expertise in radio systems is necessary to identify which system provides
employees with the safest and best coverage available. A strategic plan needs to be developed to
implement a city wide radio system with emphasis on public safety. Technical Services Manager
Gary Gregg was present to answer technical questions. He commented that a complete reference
check was conducted and he would recommend that Trott Communications Group be hired. John
Stuart, President of Trott Communications Group also was available to answer questions, and he
assured the Board that several different options would be addressed in their report.
Motion was made to approve a budget amendment in the amount of $19,500 for Trott
Communications Group to prepare a radio plan.
Motion: Sturtevant
Second: Mundlin
Ayes: Heath, Mundlin, Schelling, Spencer, Sturtevant
Nays: none
Approved: 5-0
Agenda Item No. 8. Sales Tax Report. Finance Director Sharen Elam reported that sales tax
collections are still above budgeted projections.
Agenda Item No. 9. Adjournment.
Prior to adjourning the Board discussed the need to proceed with the rezoning and concept plan for the
north site due to increased residential construction activity in the area.
CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES
February 5, 2002 - Page 2 of 3
Also, Board members and staff recognized the fine job Board member Craig Sturtevant, as a private
citizen, did organizing and bringing together a successful district continuation election.
There being no further business to discuss the meeting was adjourned at 7:50 p.m.
President Martin Schelling
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Kim Bush
Executive Secretary
CRIME CONTROL AND PREVENTION DISTRICT MEETING MINUTES
February 5, 2002 - Page 3 of 3