2003-11-05 CCPD MeetingCity of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, November 5, 2003
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue, Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end of
the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
August 13, 2003.
6. Discussion:
A. Sales Tax Report
7. Consider:
A. Election of Officers
B. 2002-2003 Annual Program Evaluation
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Southlake Crime Control & Prevention District Board meeting
November 5, 2003
Page 2 of 3
8. Discussion:
A. Status of RFP Process for Architectural Services
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, October 31, 2003 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
Lori A. Farwell = cn =
City Secretary -v '
If you plan to attend this meeting and ha e,a Z"Y'bility that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made to
assist you.
Southlake Crime Control & Prevention District Board meeting
November 5, 2003
Page 3 of 3
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the
attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
November 5, 2003
MINUTES
Board Members Present: President Martin Schelling; Members: Frank Pittman-(arrived at
7:15 p.m.), Stuart Spencer, Lou Ann Heath, Pam McCain and Craig Sturtevant.
Board Members Absent: Vice-President Bob Mundlin.
Staff Present: Director of Public Safety Rick Black, Finance Director Sharen Elam, Chief of
Police Services Marlin Price and Administrative Secretary Bobbye Shire.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:03 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
Director Rick Black advised Board Members that a plaque including each Crime Control and
Prevention District Board Member's name has been placed at the front of the West DPS facility.
He encouraged members to stop by and view the plaque which commemorates their contribution
to the process of getting the facility built.
Board Members took the Oath of Office and each signed their respective document for filing
with the City Secretary's Office.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held August 13, 2003.
Motion was made to approve the minutes as presented.
Motion:
Spencer
Second:
Sturtevant
Ayes:
Schelling, Heath
Nays:
none
Abstain:
McCain
Approved:
4-0-1
Agenda Item No. 6A. Discussion - Sales Tax Report. Finance Director Sharen Elam stated
the report included in the packet shows that, once again, the collections are above budget. She
said Wal-Mart had moved to Grapevine on October 28, 2003 instead of the anticipated departure
date of December, however, this would not have a significant impact on the FY 03-04 budget.
Ms. Elam further stated the developer that purchased the Wal-Mart site is scheduled to start
renovations in January 2004, with sales tax dollars anticipated from this site in late 2004.
SCCPD Meeting November 5, 2003 - Page 1 of 2
Agenda Item No. 7A. Consider - Election of Officers. Board Members unanimously agreed
that President Martin Schelling, Vice-President Bob Mundlin, Treasurer Sharen Elam and
Secretary Bobbye Shire should continue to hold these offices.
Motion was made to re-elect the above Officers to serve the 2004 term.
Motion:
Spencer
Second:
McCain
Ayes:
Heath, Sturtevant, Schelling
Approved:
5-0
Agenda Item No. 7B. Consider: - 2002-2003 Annual Program Evaluation. Director Black
advised Board Members that the evaluation would go forward to Council subject to any changes
the Board wished to make. After discussion, the Board came to a consensus to have several
changes made, prior to the report going before Council. Director Black advised he would take
the evaluation back to the author to have him make the following changes/clarifications: 1) add
a mention of the million dollar radio system that was implemented last fiscal year; 2) clarify the
last statement on page 7 and identify DFW Airport along with Dallas and Fort Worth; 3) include
a short biography of Ed Thatcher and identify him as the author of the report; and 4) change all
references of "Segway" to "Segways". Once the report has been corrected and delivered,
Director Black will inform Board Members of when it will go before Council.
Motion was made to return the 2002-2003 Annual Program Evaluation to the author to make the
above noted changes to the document.
Motion: Sturtevant
Second: McCain
Ayes: Heath, Spencer, Schelling, Pittman
Approved: 6-0
Agenda Item No. 8A. Discussion - Status of RFP Process for Architectural _Services.
Director Black informed the Board that copies of the RFP were mailed to specific architects and
their responses were to be read into record by the City Secretary on Friday November 7, 2003.
Interviews will begin next week to determine a short list of candidates. Board Members
requested that two or three architects from the short list appear at the next Crime Control and
Prevention District Meeting to give a short presentation before the Board.
The Board agreed to skip the December Meeting and have the next meeting on January 7, 2004.
There being no further business to discuss the meeting adjourned at 7: in.
President Martin Schelling
ATTEST:
r
ek'A z ~L Bobbye Sh re, Secretary
SCCPD Meeting November 5, 2003 - Page 2 of 2