2003-07-23 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, July 23, 2003
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue.
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end
of the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
A. Guidelines for length of CCPD Meeting Minutes.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
June 4, 2003.
6. Discussion:
A. Sales Tax Report.
B. Budgetary exit strategy of the School Resource Officer (SRO).
C. Proposed Crime Control FY 2003-04 Operating Budget and Multiyear CIP Budget.
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, July 18, 2003 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551. 00%%""
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Lori A. Farwell, City Secretary v
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of
the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
July 23, 2003
MINUTES
Board Members Present: President Martin Schelling; Members: Frank Pittman, Stuart
Spencer, Lou Ann Heath, and Craig Sturtevant.
Board Members Absent: Vice President Bob Mundlin and Member Pam McCain
Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price,
Finance Director Sharen Elam and Administrative Secretary Bobbye Shire.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:05 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
Director of Public Safety Rick Black informed the Board of a potential buyer for the lot at the
DPS West facility that was originally to be used as a training site. The property is north of the
Texaco and west of the station. Funds from the sale will be returned to the CCPD account.
Council will be advised and direction to proceed with the sale will be discussed at the August 19,
2003 City Council Meeting.
Director Black stated terms for several Boardmembers will expire in September. Applications
will go out and appointments will be made at the August 19, 2003 City Council Meeting.
Council expressed positive feedback at the June Retreat regarding moving forward with the
current schedule for the build of the North DPS facility. Individual tours by Councilmembers of
the existing DPS facility helped alleviate concerns.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held June 6, 2003.
Motion was made to approve the minutes as amended.
Motion: Sturtevant
Second: Heath
Ayes: Schelling, Spencer, Pittman
Nays: none
Approved: 5-0
The Board discussed the length and detail of the Crime Control and Prevention District meeting
minutes and agreed that the minutes should not be transcribed at length and should only briefly
summarize each agenda topic.
SCCPD Meeting July 23, 2003 - Page 1 of 2
Agenda Item No. 6A. Discussion - Sales Tax Report. Finance Director Sharen Elam reported
the CCPD is $185,000 above budget and 2.4% above last year's collections.
Agenda Item No. 6B. Discussion - Budgetary exit strategy of the School Resource Officer
(SRO). Director Black discussed the need for a proposed exit strategy for funding the SRO's.
The planned exit strategy would consist of advising the School Board of the plan to transfer one
SRO per year beginning in FY-04-05 to the General Fund with CISD/City to share the 60/40 cost
as in the current agreement. President Schelling will discuss this issue informally with a CISD
trustee and provide feedback to the Board at the next CCPD meeting.
Agenda Item No. 6C. Discussion - Proposed Crime Control FY 2003-04 Operating Budget
and Multiyear CIP Budget. Staff gave a presentation to the Board outlining District Strategic
Goals. These goals consist of 1) the development and construction of modern, efficient facilities;
2) the use of modern technology and equipment; 3) the promotion of professional development;
and 4) the funding of special police initiatives. Staff advised that personnel costs for four School
Resource Officers will be $328,191, plus $8400 for training. Operations costs total $134,811 of
which $127,000 is budgeted for the 800 Police Radio System, $2000 for the Mounted Patrol
Volunteer Program and the DPS Explorer Program combined, and the balance for professional
services for annual evaluation. Capital funds of $40,650 will be used for M-16 patrol rifles and
ammunition, tasers and replacement equipment, pepperball pistols and ammunition, replacement
of in-car police video camera's, and Segway Officer Transporters. The Capital Improvement
Program includes architectural services for the North Facility; construction of the North Facility;
East site land acquisition; construction of the East Facility; and radio infrastructure. The total
CCPD FY 03-04 operating budget is $2,087,300. Director Black advised the Board that final
action on this budget will be taken at the August CCPD meeting.
Several members of the Board stated they would be unable to attend the regularly scheduled
meeting of August 6, 2003. A poll of members of the Board will be taken to see if August 13
will be an acceptable date for all to be in attendance.
There being no further business to discuss the meeting adjourned at 8:15 p.m.
President Martin Schelling
ATTEST:
Bobbye Shire, Secretary
SCCPD Meeting July 23, 2003 - Page 2 of 2