2004-11-03 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, November 3, 2004
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue.
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end
of the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
August 19, 2004.
6. Consider:
A. Election of Officers.
7. Discussion:
A. Sales Tax Report.
B. North DPS Facility Space Needs Assessment Results.
8. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, Oc qq q,,~9, 2004 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551. goUTH
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Lori A. Farweil, eitr-Seefetffy
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of
the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
November 3, 2004
MINUTES
Board Members Present: President Martin Schelling, Members: Bob Mundlin, Stuart Spencer,
Craig Sturtevant, Lou Ann Heath, and Pam McCain.
Board Members Absent: Frank Pittman
Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price,
Chief of Fire Services Robert Finn and Administrative Secretary Bobbye Shire.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:04 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments. None
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meetings held August 19, 2004.
Motion was made to approve the minutes as presented.
Motion: McCain
Second: Heath
Ayes: Spencer, Schelling, Mundlin, Sturtevant
Nays: None
Approved: 6-0
Agenda Item No. 6A. Consider - Election of Officers Board Members unanimously agreed
that President Martin Schelling, Vice-President Bob Mundlin, Treasurer Sharen Elam and
Secretary Bobbye Shire should continue to hold these offices.
Motion was made to re-elect the above Officers to serve the 2005 term.
Motion: Spencer
Second: Heath
Ayes: Schelling, Mundlin, McCain, Sturtevant
Nays: None
Approved: 6-0
Agenda Item No. 7A. Discussion - Sales Tax Report Director Rick Black reported revenue
at approximately 5.6% above collections recorded for the same time period of 2003.
Agenda Item No. 7B. Discussion - North DPS Facility Space Needs Assessment Results
Chief Price stated Board Members were provided a North DPS Facility Space Needs Assessment
booklet in their packets. He then presented a PowerPoint presentation outlining the Space Needs
SCCPD Meeting November 3, 2004 - Page 1 of 2
' Assessment and spoke to each of the assessment categories of 1) Methodology; 2) Timelines 3)
Planning Milestones; 4) City Demographics; 5) Future Staffing; 6) Square Footage
Requirements; 7) Area Requirements; 8) Site Assessment; 9) Staff Review; and 10) Building
Within Budget.
Director Black advised Board Members that the book that was provided was essentially an
overview of a needs assessment, which could also be called a wants assessment, and the purpose
is to identify what space needs and staffing are needed at this site in order to determine a more
realistic projection of cost.
Chief Price answered questions from Board Members. He explained that the North DPS facility
would house Administrative personnel, a detention facility, Criminal Investigations, and the
Communications Center, all of which are now located at the current Carrroll Ave. DPS location.
He said the North facility is an 83,000 square foot facility (which equates to approximately
$140.00/sq. ft.) as compared to the West facility, which is a 26,000 sq. ft. facility. Chief Price
stated build out of the City of Southlake is estimated at a population of 40,000 and the North
DPS facility will be built to maximize this build out, and anything foreseen must be addressed
now. He said we need to make sure we secure and incorporate all functions. Chief Price
commented that the facility is being built on 32 acres of land and the residual property will be
sold only after the North DPS facility is complete. Chief Price advised Board Members that the
community room is 1500 sq. ft. and the locker rooms are built in a U-shape with a movable
partition wall to accommodate more female officers when the need arises. Additionally, he
reviewed the parking schematic and verified that no road improvements are included in the cost
of the facility.
Director Black stated there are no pressing issues that require a December CCPD Meeting,
therefore, staff and Board Members agreed that the next scheduled meeting will be held on
January 5, 2005. Director Black also invited Board Members to attend the next two Schematic
Design Meetings scheduled for November and December and stated he will send a notice to
Board Members advising them of the dates, times, and location of both meetings.
There being no further business to discuss the meeting adjourned at 7:50 p.m.
President Martin Schelling
ATTEST:
Bobbye Shir , Secretary
SCCPD Meeting November 3, 2004 - Page 2 of 2