2004-08-19 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Thursday, August 19, 2004
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue.
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end
of the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meetings held
July 7, 2004 and August 4, 2004.
6. Discussion:
A. Sales Tax Report.
7. Consider:
A. Board approval of Crime Control FY 2004-05 Operating Budget and Multiyear CIP
Budget.
8. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, August 1 2004 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
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If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of
the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
August 19, 2004
MINUTES
Board Members Present: President Martin Schelling, Members: Bob Mundlin, Stuart Spencer,
Craig Sturtevant and Frank Pittman.
Board Members Absent: Lou Ann Heath, Pam McCain.
Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price,
Chief of Fire Services Robert Finn, Professional Standards Coordinator Lt. Ashleigh Douglas,
Technical Services Manager Gary Gregg and Administrative Secretary Bobbye Shire.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:01 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No 4 Administrative Comments. Director Rick Black informed Board
Members that Stuart Spencer, Bob Mundlin, and Craig Sturtevant were reappointed by the City
Council to serve additional two year terms on the Crime Control and Prevention District Board
effective September 2004.
Agenda Item No 5A Approval of the Minutes of the Crime Control and Prevention
District Board Meetings held July 7, 2004 and August 2004.
Motion was made to approve the minutes as presented.
Motion: Mundlin
Second: Sturtevant
Ayes: Spencer, Schelling, Pittman
Nays: None
Approved: 5-0
Agenda Item No 6A Discussion - Sales Tax Report. Director Rick Black reported revenue
at approximately 6% above collections recorded for the same time period of 2003.
Agenda Item No 7A Consider - Board Approval of Crime Control FY 2004-05 Operating
Budget and Multiyear CIP Budget. PUBLIC HEARING Director Black recapped
information provided to Board Members at the July 7 CCPD meeting, stating the District
Strategic Goals consist of. 1) the development and construction of modern efficient facilities; 2)
the use of modern technology and equipment; 3) the promotion of professional development; and
4) the funding of special police initiatives. Director Black said that throughout the history of the
District, the Board and Staff have worked hard to address each strategy in a fiscally responsible
manner and prudent management of District funds has allowed the District to successfully
address each goal, without compromising the District's financial integrity. Director Black
presented graphs which demonstrated how this year's proposed budget continues the articulated
SCCPD Meeting August 19, 2004 - Page 1 of 2
financial goals of the District and how each budget category compares to last year's approved
budget. At the conclusion of the overview Director Black commented that the total proposed
budget is a 50% reduction of last year's approved budget, at $1,032,570.00.
Director Black stated the North DPS Facility construction is scheduled throughout the CIP
through FY 06-07; the East DPS Facility land purchase is included in FY 04-05, and the East
DPS site Design and Construction is scheduled for FY 06-07 through FY 07-08 with a reserve of
an anticipated minimum of $1,336,269. In summary, he stated the proposed budget is consistent
with articulated District Strategies, the proposed budget is fiscally responsible, and the budget
allows Southlake DPS to move forward with important initiatives utilizing a dedicated funding
source, which does not impact Southlake's property tax rate. Director Black also clarified Board
Member questions that the excess North land sale remains scheduled for 06/07, which is after the
North construction is complete, and the finalization of the East land purchased should occur in
2004/2005, as opportunities are now being looked at. He clarified that the East site will be more
than 2 acres and less than 4 acres in size and similar in aesthetics to the West DPS property.
Motion was made to approve the Crime Control and Prevention District FY 2004-05 Operating
Budget and Multiyear CIP Budget as presented.
Motion: Spencer
Second: Pittman
Ayes: Sturtevant, Schelling, Mundlin
Nays: None
Approved: 5-0
Chief Marlin Price provided an update on the status of the North DPS project. He said the draft
of the space needs analysis is developed and Staff is reviewing the analysis and making
corrections. He commented that the first draft was exceptional and he is very impressed with the
work done thus far. The next part of the process is set to begin with work on the floor plans.
Director Black said a complete draft will be mailed to Board Members in the next few weeks for
their review. Also, SPIN meetings will be scheduled toward the end of December 2004 for
further input.
Director Black stated there should be no significant information to report at the September
meeting, therefore, with the consensus of the Board, it was agreed that the September meeting
would be cancelled and the next Crime Control and Prevention District Meeting will take place
on Wednesday, October 6, 2004.
There being no further business to discuss the meeting adjourned at 7:23 p.m.
President Martin Schelling
ATTEST:
Bobbye Shire, Secretary
SCCPD Meeting August 19, 2004 - Page 2 of 2