2004-06-09 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, June 9, 2004
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue.
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end
of the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
April 7, 2004.
6. Discussion:
A. Sales Tax Report
B. Selection Committee Recommendation for Construction Manager Agent for the North
DPS Facility.
7. Adjournment.
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CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, June 4, 2004 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551. 'ttI1111810,',
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Lori A. Farwell, ity Secretary v ; Cn
If you plan to attend this meeting and have l'WftS Vility that requires special needs, please advise the
City Secretary 48 hours in advance at 8171481-1519, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of
the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
June 9, 2004
MINUTES
Board Members Present: Vice-President Bob Mundlin; Members: Lou Ann Heath, Frank
Pittman, Pam McCain and Craig Sturtevant... (arrived at 7:10 p.m.)
Board Members Absent: Stuart Spencer, Martin Schelling
Staff Present: Director of Public Safety Rick Black, Finance Director Sharen Elam, Chief of
Police Services Marlin Price, Chief of Fire Services Robert Finn, and Administrative Secretary
Bobbye Shire.
Public Present: Robert Garza, Principal, RPGA Design Group, Inc.
Agenda Item No. 1. Call to Order. The meeting was called to order by Vice-President Bob
Mundlin at 7:04 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments. There were no Administrative Comments.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held April 7, 2004.
Motion was made to approve the minutes as presented.
Motion: Pittman
Second: Heath
Ayes: Mundlin, McCain
Nays: None
Approved: 4-0
Agenda Item No. 6A. Discussion - Sales Tax Report. Finance Director Sharen Elam stated
revenue is 8% above collections recorded for the same time period of 2003. She explained that
increased sales were the result of new development and the opening of numerous restaurants
within the City. Ms. Elam advised Board Members of the Budget Calendar included in each of
their packets. She stated the budget process is currently underway and the calendar outlines
specific timelines and meeting dates for the Crime Control and Prevention District Budget.
Agenda Item No. 6B. Discussion - Selection Committee Recommendation for Construction
Manager Agent for the North DPS Facility. Director of Public Safety Rick Black provided
Board Members a brief overview of the Chronology of Events beginning in December 2002 with
the Board's decision of Method of Construction for the North DPS facility, up to June 2004 with
tonight's recommendation for Construction Manager Agent. Director Black advised the Board
that the Selection Committee was made up of members from the architectural firm RPGA Design
Group, Inc., members from the Crime Control and Prevention District Board, and members from
SCCPD Meeting June 9, 2004 - Page 1 of 2
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City Staff. He stated Requests for Qualifications (RFQ's) were mailed and eight (8) firms
responded. A short list was compiled and the top three firms were invited to make presentations
to the Selection Committee. The three companies were 1) Thomas S. Byrne-Fort Worth; 2) Beck
Construction-Dallas; and Lee Lewis Construction-Dallas. Of the three, Lee Lewis Construction
Company was determined by the Committee to be the best choice.
Robert Garza, Principal for RPGA Design Group, informed Board Members of his findings
pertaining to Lee Lewis Construction. He stated that Lee Lewis Construction (1) has never had a
lawsuit brought against them, (2) individuals on their Team have been with the firm for fifteen
years, (3) will provide monthly Executive Reports on the stages of construction to keep everyone
posted on the status of the project, (4) will keep a website updated on the project for public
interest, (5) recently completed a new Garland DPS facility and the Frisco DPS facility is near
completion, and (6) has completed many other public safety projects. Background checks were
completed on numerous references which resulted in nothing but positive feedback from those
persons directly involved with the construction process. Many of the agencies that were
contacted as references stated they had contracted with Lee Lewis Construction for multiple
projects. Mr. Garza was also advised that Lee Lewis Construction does not have the standard
one year warranty - they will make good on all structural problems, regardless of when they
might occur.
The Board made suggestions and comments to Staff. They advised Staff to substantiate Lee
Lewis's claim of having never been sued and having no judgments against them; check with
Dunn & Bradstreet and the Better Business Bureau; take into account lessons learned from the
construction of the West DPS facility; and see if there are ways to make the construction process
more transparent.
It was the consensus of the Board that Staff proceed with negotiations with Lee Lewis
Construction Company, providing that all other matters are in order.
There being no further business to discuss the meeting adjourned at 7:35 p.m.
President Martin Schelling
ATTEST:
Bobbye Shire, Secretary
SCCPD Meeting June 9, 2004 - Page 2 of 2