2004-04-07 CCPD Meeting
City of Southlake, Texas
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, April 7, 2004
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue.
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the end of
the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
5. Consent:
A. Approval of the minutes of the Crime Control and Prevention District meeting held
January 7, 2004.
6. Discussion:
A. Sales Tax Report
7. Consider:
A. Approve funding for RPGA Design Group, Inc. as architectural firm for North DPS
Facility.
8. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, Southlake, Texas, on Friday, April 2, 2004 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
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Lori A. Farwell, City Secretary
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If you plan to attend this meeting and Nye a bkk y that requires special needs, please advise the
City Secretary 48 hours in advance at 817r489LTSr~, and reasonable accommodations will be made to
assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the
attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
Southlake Crime Control and Prevention District Board Meeting
April 7, 2004
MINUTES
Board Members Present: President Martin Schelling; Members: Bob Mundlin, Lou Ann
Heath, Frank Pittman, and Craig Sturtevant.
Board Members Absent: Stuart Spencer, Pam McCain
Staff Present: Director of Public Safety Rick Black, Finance Director Sharen Elam, Chief of
Police Services Marlin Price and Administrative Secretary Bobbye Shire.
Public Present: Virginia Muzyka
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:04 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
Director Rick Black acknowledged the attendance of Virginia Muzyka in the audience.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held January 7, 2004.
Motion was made to approve the minutes as presented.
Motion: Mundlin
Second: Sturtevant
Ayes: Schelling, Heath
Nays: None
Abstain: Pittman
Approved: 4-0-1
Agenda Item No. 6A. Discussion - Sales Tax Report. Finance Director Sharen Elam stated
revenue is 9% above budget despite the absence of Wal-Mart. She explained that increased sales
were the result of new development.
Agenda Item No. 7A. Consider - Approve funding for RPGA Design Group, Inc. as
architectural firm for the North DPS Facility. Director Black recapped all of the steps taken
thus far to arrive at the funding approval stage for building the North DPS facility. He explained
that the total cost for architectural services will be $1,430,800.00 and, based upon an estimated
$13,000,000 construction project, this amount equates to 11.62% of the total construction cost.
Broken down percentages are 1) CMA-RFQ 0.08%; 2) Site Assessment 0.48%; 3) Pre-Design
0.64%; 4) Design Phase 7.78%; 5) Interior Design 0.66%; and 6) Contingency 1.62%, all of
which total the 11.62% architectural funding. Director Black stated Crime Control bonds will be
SCCPD Meeting April 7, 2004 - Page 1 of 2
sold to fund the actual construction of the facility and currently, the CIP budget includes
$13,000,000 for the construction. He said more realistic figures will be presented at the June
meeting when the budget is brought before Board Members. Funding to cover architectural
services are on deposit and will take the process through October 2004. Construction is
estimated to begin at the end of the first quarter of 2005.
Motion was made to approve funding for RPGA Design Group, Inc. as architectural firm for the
North DPS facility.
Motion: Pittman
Second: Sturtevant
Ayes: Schelling, Mundlin, Heath
Approved: 5-0
There being no further business to discuss the meeting adjourned at 7:2
ATTEST: V,[ r f7/1,FY;~of3 Mt)N►DLIN
Bobbye Sh re, ecretary
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