2005-11-02
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD
MEETING
Wednesday, November 2, 2005
700pm.
MINUTES
Location: Southlake East DPS Facility, 667 N. Carroll Ave
REGULAR SESSION:
Board Members Present: President Martin Schelling, Stuart Spencer, Craig Sturtevant,
Lou Ann heath, Bob Mundlin and Richard Sandow
Board Members Absent: Frank Pitman
Staff Present: Director of Public Safety Rick Smith, Chief of Police Wade Goolsby,
Chief of Fire Services Robert Finn and Police Services Assistant Diana Green.
Agenda Item No. 1. Call to Order
The meeting was called to order by President Martin Schelling at 7.03 p m.
Agenda Item No. 2. Executive Session
No Executive session was held
Martin Schelling announced that the tour of the Keller Police facility will not take place
under the executive session. The tour will be moved to after the discussion of the Matrix
recommendation.
Agenda Item No. 3. Administrative Comments
Richard Sandow, new Board Member, was welcomed Richard gave a brief biography
Congratulations were offered to Director Smith for accepting the permanent position of
Director of DPS
Agenda Item No. 4. Consent
Approval of minutes from previous Board meetings July 6t" and Aug 17t" were discussed
but no action was taken. Not all Board Members had a chance to review the minutes so
the consensus of the Board was to wait to approve the minutes of these two meeting until
next meeting.
Director Smith gave a brief update on the Matrix Study recommendations The biggest
issue which concerns the Board is how the facilities planning will be handled Utilization
of the West facility was discussed. The Board was informed of the personnel moving to
the West The Director of DPS and his Administrative Assistant, CID (detectives), and
the Professional Standard's Officer will be moving and that move is scheduled for
November 11`" Records and Property & Evidence will also be moving to the West
facility sometime in the near future A position for a records administrator was approved
in this year's budget and the Department is in the process of hiring for that position.
Director Smith reminded the Board that this is an interim solution until the Board makes
recommendation for the direction on what needs to happen for a central facility
A brief tour of the East facility will be given to the Board Members to allow them to
observe the working condition DPS personnel are subjected to at the present time
Director Smith informed the Board that good progress is being made on other
recommendations, operation issues, which the Executive Staff are addressing.
Question What will staffing be when Property & Evidence relocates to the West9
Answer- About twelve personnel will have moved to the West facility when records and
property & evidence moves to West Just about every office will be filled Traffic
Officers will relocate to the East facility to be closer to Patrol
Question Will prisoners be processed at the West facility9
Answer- No, prisoners will still be processed at the East facility
Expenditures for moving Property and Evidence were discussed.
Question What opportunities will be created at the East facility by moving people to the
West facility"
An.siivr- Personnel will be moved around to facilitate better working areas
Director Smith noted that Fire personnel will be considered in the reconfiguration of the
East facility
Question. Will Communications remain at East facility9
Answer- Yes because moving Communications is a major process because of
communication lines and computer equipment
Combining Southlake Communications with Keller Communications was discussed A
meeting with Keller is scheduled to start discussion
Date of next meeting scheduled for December 7, 2005
A tour of the West facility was offered for those Members who have not yet toured the
West, contact Chief Goolsby to schedule a tour
Board Members decided to adjourn form Keller PD All left for the tour of Keller Police
Department facility
Board Members and Staff met Keller Police Chief, Mark Hafner who guided the tour of
the Keller facility
i M
Agenda Item No. 5. Adjournment.
At the end of the tour of Keller PD a motion was made to adjourn the meeting
Motion. Mundlin
Second Heath
Ayes Schelling, Spencer, Sturtevant, Heath, Sandow, Mundlin
Nays None
Approved 6-0
Meeting adjourned from Keller PD at S 40 p m.
Martin Schelling, President
AT EST
Diana Green