2005-07-06 CCPD Meeting
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD
MEETING
Wednesday, July 6, 2005
7:00 p.m.
LOCATION: Southlake East DPS Facility, 667 North Carroll Avenue, Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Section 551.071, Consultation with attorney, Section 551.072,
Deliberation regarding real property, or Section 551.073 Deliberation regarding
prospective gift. Executive Sessions may be held, under these exceptions at the
end of the Regular Session or at any time during the meeting that a need arises.
3. Reconvene: Action necessary on items discussed in executive session.
4. Administrative Comments:
North DPS Facility Status
Status of Matrix Study
Reapplication for Board Members
5. Consider:
A. Approval of the minutes of the Crime Control and Prevention District
meeting held on January 13, 2005
B. Approval of 2003-04 Annual Report
6. Discussion:
A. Sales Tax Report
B. 2005-06 Crime Control and Prevention District Budget
C. 2005-06 Crime Control and Prevention District Capital Improvement Plan
7. Adjournment.
City of Southlake, Texas
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 1, 2005 by 6:00 p.m. pursuant
to the Texas Government Code, Chapter 551.
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If you plan to attend this meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817-748-8016, and reasonable
accommodations will be made to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney concerning
any item on this agenda, about pending and contemplated litigations, or a settlement
offer, or on a matter in which the duty of the attorney to the Southlake Parks
Development Board under the Texas Disciplinary Rules of Professional Conduct of the
State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A
CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING
Wednesday, July 6, 2005
7:00 p.m.
MINUTES
LOCATION: Southlake East DPS Facility, 667 North Carroll Ave.
REGULAR SESSION:
Board Member Present: Martin Schelling, President; Frank Pittman, Stuart Spencer, Craig Sturtevant,
Lou Ann Heath, Bob Mundlin, and Pam McCain_
Staff Present: Rick Smith, Director of Public Safety; Marlin Price, Chief of Police, and Diana Green,
Secretary.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin Schelling at
7.00 p.m.
Agenda Item No. 2. Executive Session. No Executive session was held
Agenda Item No. 3. Administrative Comments. Chief Price informed the Board of the status of the
North DPS facility The proposed plans came in extremely over budget. The RPGA and Lee Lewis
Company have been instructed to stop all work. Progress on the North facility will be on hold until after
the Matrix Study results have been evaluated Chief Price expressed to the Board that the City Man ger
wants to assure everyone that the City is working to make everything better It was the City Manager's
intention to request that a management study be conducted in all city departments over the next two
years but due to recent issues she requested the study take place sooner.
The Matrix Study was discussed. The question of how long before the Matrix Study results would be
evaluated was put to Chief Price. The Board was informed that a draft of the report would be presented
to the city leadership next week. The Board expressed concerns about the time frame and when the
North facility planning could or would get underway again. The Board also expressed concerns over the
budget for the North facility. Options were discussed for eliminating and adjusting the plans
There are four members who need to reapply for positions to serve on the Crime Control & Prevention
District Board- Pam McCain, Frank Pittman, Lou Ann Heath, and Martin Schelling.
Agenda Item No. 4. Approval of Minutes of the Crime Control and Prevention District Board
meeting held January 13, 2005 and approval of the 2003 - 04 Annual Report.
Chief Price informed the Board that two changes had been made; one change in spelling and the other in
the amount of the consultant funding for the North facility. A motion was made to approve the minutes
and report.
Motion. Sturtevant
Second: McCain
Ayes: Spencer, Schelling, Pittman, Heath
Nays None
Abstains- Mundlin
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Approved 7-0
Agenda Item No. 5. Discussion - Sales Tax Report. Discussion of the 2005-06 Crime Control and
Prevention District Budget draft and the draft plan of the 2005-06 Crime Control and Prevention District
Capital Improvement Plan.
Chief Price reported that revenue collected thus far is above collections recorded for the same time
period of 2004. The amount collected to date was approximately $275,000 over the projected amount.
Power Point Presentation. A Power Point presentation was given by Chief Price on the proposed
2005-06 budget.
Topic: SRO Program
Operations Budget
Community Service Budget
Equipment Replacement
The draft of the budget proposed was discussed. The Board Members expressed concerns in reference
to whether some of the items meet the criteria of the Crime Control & Prevention District Board funds
Board Members were concerned about approving the proposed budget before the results of the Matrix
Study, particularly in regards to the North facility. Some budgetary alternatives were proposed and staff
was directed to communicate the Boards concerns to city leadership.
The question of when the budget needs to be approved was asked. The Board Members were informed
that the budget needs to be approved before the end of September, 2005 because it will be presented to
the City Council at the end of September
The Board Members requested that Sharen Elam, Finance Manager, attend the next Board meeting. The
Members have questions about the budget they wish to ask her. The Board Members would like to have
more time to study the proposed budget and would like to discuss the budget in detail at the next
meeting.
The next meeting for the Crime Control Board is set for August 3, 2005. A request to change the date
from August 3, 2005 to August 17, 2005 was made. The date was discussed. The proposed date of
August 17, 2005 was agreed on for the next meeting unless Sharen Elam, Finance Director, is unable to
attend. Chief Price will contact Ms. Elam to request her presence and will email the Board Members to
confirm the date of August 17'h
Lou Ann Heath informed the Board that the Mayor has asked that a representative of each volunteer
board request/appoint a volunteer for the City of Southlake's 50`h anniversary celebration planning
board. Pam McCain has volunteered.
Meeting Adjourned. A motion was made to adjourn the meeting.
Motion. Pittman
Second Mundlin
Ayes Schelling, Spencer, Sturtevant, Heath, McCain
Nays: None
Approved. 7-0
Meeting adjourned at 8:30 p in.
Note: No recording of this meeting. The tape recorder in the East facility training room was not
operational.
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President Martin Schelling
ATTEST
Diana I GA n