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2006-12-06 CCPD Meeting SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING AGENDA Wednesday, December 6, 2006 7:00 p.m. LOCATION: Southlake East DPS Facility DPS Training/Community Room 667 North Carroll Avenue Southlake, Texas 76092 REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, Section 551.073, deliberation regarding prospective gift and or Section 418.183(f), deliberation regarding risk or vulnerability of person or property, including infrastructure. Executive Sessions may be held, under these exceptions at the end of the Regular Session or any time during the meeting that a need arises. A. Section 551.072: Deliberation regarding real property 1. Discuss purchase of property for the DPS central facility. B. Section 418.183(f): Texas Disaster Act 1. Discuss security issues and plan details - building layout. 2. Discuss security issues - parking. 3. Reconvene: Action necessary on items discussed in Executive Session. 4. PUBLIC FORUM 5. ADMINISTRATIVE COMMENTS: A. Present plaques to past CCPD Board Members. B. CCPD Sales Tax update. C. Central facility update. CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Crime Control and Prevention District Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 6. Consent: A. Approve minutes of the Crime Control and Prevention District Meeting held on October 11, 2006. REGULAR AGENDA: 7. Consider: A. Election of CCPD officers. 8. Discussion: A. Development options for the North site. 9. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, on Friday, December 1, 2006 at,6;0©,T n;~~ pursuant to the Texas Government Code, Chapter 551. :1 SpUT Qe Ti or°r A. raiwell; TIZM 10fa co -~1 Mary-" Jy 1 If you plan to attend this meeting and have a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Southlake Crime Control and Prevention District Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Crime Control and Prevention District Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 418.183(F): TEXAS DISASTER ACT The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. A final action, decision, or vote on a matter deliberated in a closed meeting may only be made in open session. City of Southlake Crime Control & Prevention District Meeting Minutes 12/06/06 SOUTHLAKE CRIME CONTROL & PREVENTION DSTRICT BOARD MEETING Wednesday, December 6, 2006 MINUTES Location: Southlake East DPS, DPS Training/Community Room, 667 N Carroll Ave., Southlake, TX 76092 REGULAR SESSION: Board Members Present: Martin Schelling, Frank Pittman, Lou Ann Heath, Craig Sturtevant. Board Members Absent: Richard Sandow, Biff McGuire, and Bob Mundlin. Staff Present: Assistant City Manager Jim Blagg, Director Rick Smith, Police Chief Wade Goolsby, Fire Chief Robert Finn, Assistant Finance Director Sharon Guess, Community Service Director Steve Polasek, City Attorney Fritz Quast, and Secretary Diana Green. Contractors Present: Robert Garza and Javier Lucio with RPGA Design Group Public Present: Stuart Spencer, past Board Member. Agenda Item No. 1. Call To Order. The December 6, 2006 CCPD meeting was called to order by President Martin Schelling at 7:08 p.m. Agenda Item No. 5. Administrative Comments. A. Present plaques to past CCPD Board Members. Martin Schelling presented a commitment award to past board member Stuart Spencer for the time he served (six years) on the Crime Control and Prevention District Board. Mr. Spencer expressed his appreciation and left the meeting. B. CCPD Sales Tax update. Sharon Guess informed the Board that sales tax collected for 2006 was currently over and above that which was collected the previous year, an increase of 27% on average. The final half cent sales tax for 2006 collected to date is 13% over budget. C. Central facility update Staff met with City Council on 12/5/06 and discussed issues presented in the CCPD work session held 11/27/06. Council indicated to staff that they would like the DPS central facility fagade to be uniform with Town Square. Issues of space between the building and the street were discussed. Council would like to see the distance more compatible 1 City of Southlake Crime Control & Prevention District Meeting Minutes 12/06/06 with the building set backs of the Town square buildings. Council advised that they would like to see parking spaces on Division St. and they would like to see parking closer to the main entrance. The real estate appraisal was conducted and should be completed by the next CCPD meeting. Alternative security between the building and the street was discussed. Ballards, which can be hidden in the landscaping, was suggested as an alternative security measure. Agenda Item No. 2. Executive Session. A. Section 221.072: Deliberation regarding real property. 1. Discuss purchase of property for the DPS central facility. 2. Discuss security issues - parking. No executive session needed. Agenda Item No. 3. Reconvene. No action to be taken. Agenda Item No. 4. Public Forum. No public forum. Agenda Item No. 6. Consent. A. Approve minutes of the Crime Control and Prevention District Board meeting held October 11, 2006. A motion was made to approve the minutes from the CCPD October 11, 2006 meeting. Motion: Pittman Second: Heath Ayes: Schelling, Sturtevant, Pittman, Heath Nays: None Approved: 4-0 Agenda Item No. 7. Consider. A. Election of CCPD officers. A motion was made to retain the current structure of officers: Martin Schelling, President; Bob Mundlin, Vice-president; Sharon Elam, Treasurer; and Diana Green, Secretary. Motion: Heath Second: Pittman Ayes: Sturtevant, Pittman, Heath, Schelling Nays: None Approved: 4-0 Agenda Item No 8. Discussion. 2 City of Southlake Crime Control & Prevention District Meeting Minutes 12/06/06 A. Development options for the North site. A Power Point presentation was given showing possible joint use of the North site for DPS and Community Service parks. Site maps were shown illustrating the current site and potential layout of athletic fields. A few of the combined opportunities presented were parking, exercise stations and trails. Site challenges were pointed out to be grade changes, residential concerns and lighting issues for the athletic fields. The property is about 32 acres purchased in 1999 by the Crime Control and Prevention District Board for $1.4 million at $43,750 an acre. The 2006 TAD appraised value of the property is $945,600. It was presented that the athletic fields would probably be used for lacrosse matches. Safety issues and safety measures of a park facility near a DPS facility were discussed. Traffic issues were discussed. The Board was informed that the north site is being considered for a DPS joint training facility and fire station with the possibility of an animal shelter located on site. Staff is researching the possibility of the animal shelter serving as a district facility. The Board would like to find out how much land is needed for the DPS facilities before making any decision; they want to make sure that the Crime Control & Prevention needs are met before releasing any land to park use. Agenda Item No. 9. Adjournment. A motion was made to adjourn the December 6, 2006 CCPD meeting. Motion: Heath Second: Pittman Ayes: Sturtevant, Schelling, Pittman, Heath Nays: None Approved: 4-0 The meeting was adjourned at 7:56 p.m. Martin Schelling, President Diana Green, Secretary 3