Loading...
2006-08-02 CCPD Meeting z SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT BOARD MEETING AGENDA Wednesday, August 2, 2006 7:00 p.m. LOCATION: Southlake East DPS Facility DPS Training/Community Room 667 North Carroll Avenue Southlake, Texas 76092 REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift. Executive Sessions may be held, under these exceptions at the end of the Regular Session or any time during the meeting that a need arises. A. No executive session. 3. Reconvene: Action necessary on items discussed in executive session 4. PUBLIC FORUM 5. ADMINISTRATIVE COMMENTS: A. CCPD Sales Tax update B. Town Square security cameras update CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Crime Control and Prevention District Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 6. Consent: A. Approve minutes of the Crime Control and Prevention District Meeting held on July 12, 2006. REGULAR AGENDA: 7. Consider: A. Recommend approval of proposed Crime Control and Prevention District Capital Improvement Plan. B. Recommend approval of proposed FY2006-07 Crime Control and Prevention District Capital Budget. C. Recommend approval of proposed FY2006-07 Crime Control and Prevention District Operating Budget. 8. Discussion: A. Joint meeting with City Council on August 24, 2006. 9. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 28, 2006 at 6:00 p.m. pursuant to the Texas Government Code, Chapter 551. ,,"."'OUTH Lori A. Farwell, TRMC City Secretary = ti % If you plan to attend this meeting and have a ` !Y,49111 ~y that requires special needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Southlake Crime Control and Prevention District Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Crime Control and Prevention District Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A final action, decision, or vote on a matter deliberated in a closed meeting may only be made in open session. City of Southlake Crime Control & Prevention District Meeting Minutes 8/2!2006 SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING Wednesday, August 2, 2006 7:00 p.m. Minutes Location: Southlake East DPS, DPS Training/Community Room, 667 N Carroll Ave., Southlake, TX 76092 REGULAR SESSION: Board Members Present: Bob Mundlin, Lou Ann Heath, Frank Pittman, Richard Sandow, Craig Sturtevant. Board Members Absent: Martin Schelling Staff Present: Director Rick Smith, Chief of Police Wade Goolsby, Fire Chief Robert Finn, Assistant City Manager Jim Blagg, Finance Director Sharen Jackson, Police Cpt. Rusty Daniels, DPS Analyst/Emergency Mgt. Coordinator Ross Korkmas and Secretary Diana Green. Agenda Item No. 1. Call To Order. The August 2, 2006 CCPD meeting was called to order by Vice President Bob Mundlin at 7:03 p.m. Agenda Item No. 2. Executive Session. No executive session scheduled. Agenda Item No. 3. Reconvene. No executive session scheduled. Agenda Item No. 4. Public Forum. No public forum. Agenda Item No. 5. Administrative Comments. Cpt. Daniels and Ross Korkmas were introduced and Cpt. Daniels was congratulated on his promotion to Captain. A. CCPD Sales Tax update Director Jackson gave an update on the sales tax collection. The July report was 28% higher in comparison to last year at $2.5 million in sales tax. A response from the State is still pending on the October 2005 increase. B. Town Square security cameras update 1 City of Southlake Crime Control & Prevention District Meeting Minutes 8/2/2006 A Power Point presentation was given addressing the issues of restricting, monitoring, violation of policy and other local departments' policies. Research revealed that no local departments have policies in reference to security cameras. It was found that cameras in use are privately owned. Some universities use security cameras so policies from those institutions were reviewed and will be used to create a DPS policy. A draft policy is being worked up but will not be needed until the system is in place. It was asked if there is a target date for camera installation and the response was that there is no date at this time. A question about open records request was asked. The response was that a retention schedule related to videos has been set by state guidelines and will be used by DPS. Incremental cost for additional storage was addressed. It is estimated that additional hard drive space for up to ten (10) days will cost $2000 and it is estimated that additional servers will cost $500 - $2000 each. Camera positioning to ensure privacy was discussed. There are two (2) methods: cameras will be restricted in their range of movement and software allows the "black-out" of certain areas. DPS and City liability was discussed. There in no additional liability unless use is determined to be "grossly negligent". The CCPD Board is not held liable; the District is indemnified by the City against all claims. CONSENT AGENDA Agenda Item No. 6. Consent. A. Approve minutes of the CCPD meeting of July 12, 2006. A motion was made to approve the minutes from the July 12, 2006 meeting with corrections (move announcements under administrative comments). Motion: Sturtevant Second: Pittman Ayes: Heath, Sandow, Pittman, Sturtevant Nays: None Abstained: Mundlin Approved: 4-0 REGULAR AGENDA Agenda Item No. 7. Consider. A. Recommend approval of proposed Crime Control and Prevention District Capital Improvement Plan. A Power Point presentation was presented outlining the CCPD multi year capital improvement plan. The presentation presented a breakdown of expenditures for the security cameras, the DPS Central Facility, the North DPS, DPS West renovations and the re-development of DPS West. Discussion took place in reference to the budget numbers. It was clarified that the capital improvement plan is subject to change. 2 City of Southlake Crime Control & Prevention District Meeting Minutes 8/2/2006 Discussion: The issue of security camera placement in Town Square was revisited. Concern was expressed about the City being the first to undertake such a project. It was suggested that staff perform a more detailed study; maybe have a specialist brought in to advise on the project. The fact that Town Square is getting the benefit of camera surveillance was revisited. The wording of policy in reference to the security cameras was discussed. A motion was made to approve the Crime Control and Prevention District Capital Improvement Plan. Motion: Sandow Second: Heath Ayes: Sturtevant, Pittman, Sandow, Heath, Mundlin Nays: None Approved: 5-0 B. Recommend approval of proposed FY2006-07 Crime Control and Prevention District Capital Budget. A Power Point presentation was presented outlining the strategies for the enhancement of community safety (modern efficient facilities, modern technology & equipment, professional development and special police initiatives). Strategy 1 - Modern, efficient facilities FY 2007 DPS central facility $700,000 - A & E services $240,000 - CM services $750,000 - Site preparation $1.8 mil - Land acquisition $4 mil - Construction $7,490,000 Strategy 2 - Modern technology & equipment FY 2007 $127,811 800Mhz radio equipment (Lease) $300,000 Phase 1 Grand Ave security cameras Capital Budget Summary $7,490,000 DPS central facility $ 127,811 800 Mhz radio lease $ 300,000 Security cameras $7,917,811 3 City of SouWake Crime Control & Prevention District Meeting Minutes 8/2/2006 Discussion on the placement of the security cameras was revisited. Board members expressed concern about privacy issues. Land acquisition was discussed. A motion was made to approve the Crime Control and Prevention District Capital Budget subject to the adoption of policies and procedures by the Southlake DPS that clarify the intent of the use of the security cameras is for the observation and protection of public property only. Motion: Pittman Second: Heath Ayes: Sandow, Sturtevant, Mundlin, Heath, Pittman Nays: None Approved: 5-0 C. Recommend approval of proposed FY2006-07 Crime Control and Prevention District Operating Budget. A Power Point presentation was presented outlining the different strategies. Strategy 4 - Enhance community safety through special police initiatives FY 2007 $138,954 School Resource Officers (revised from $154,397) 50% funded through the CCPD funds 50% funded through the General fund Funding planned to transition out of the CCPD budget Strategy 2 - Modern technology & equipment FY 2007 $ 66,000 Special event observation platform $ 70,000 Fiber optic connection to DPS West Operations Budget Summary $138,954 School Resource officers $ 66,000 Observation platform $ 70,000 Fiber optic for DPS West $274,954 (amended from $290,397) Discussion took place about adding additional School Resource Officers. A motion was made to approve the Crime Control and Prevention District Operating Budget as presented. Motion: Pittman Second: Heath 4 City of Southlake Crime Control & Prevention District Meeting Minutes 8/2/2006 A motion was made to approve the Crime Control and Prevention District Operating Budget as presented. Motion: Pittman Second. Heath Ayes: Sandow, Mundlin, Sturtevant, Heath, Pittman Nays: None Approved 5-0 Agenda Item No. & Discussion. A. joint meeting with City Council on August 24, 2006. Time is not solid at this time. Place of meeting is City Hall. Agenda Item No. 9. Adjournment. A motion was made to adjourn the August 2, 2006 CCPD meeting. Motion: Pittman Second: Heath Ayes- Mundlin, Sturtevant, Sandow, Pittman, Heath Nays. None Approved- 5-0 The meeting adjourned at 8.16 p m. Martin Schelling, President Attested. Diana Green, Secretary 5