2006-07-12 CCPD Meeting
I SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Wednesday, July 12, 2006
7:00 p.m.
LOCATION: Southlake East DPS Facility
DPS Training/Community Room
667 North Carroll Avenue
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Section 551.071, consultation with attorney, Section
551.072, deliberation regarding real property, and/or Section 551.073,
deliberation regarding prospective gift. Executive Sessions may be held, under
these exceptions at the end of the Regular Session or any time during the meeting
that a need arises.
A. No executive session.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS:
A. CCPD Sales Tax and projected revenue and expenses update
B. DPS West facility project update
C. DPS Central facility project update
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no
separate discussion of items unless a Board member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District Meeting held
on May 3, 2006.
REGULAR AGENDA:
7. Consider:
A. Recommend approval of proposed Crime Control and Prevention District
Capital Improvement Plan.
8. Discussion:
A. Joint meeting with City Council on August 24, 2006.
B. Proposed FY2006-07 Crime Control and Prevention District Capital Budget.
C. Proposed FY2006-07 Crime Control and Prevention District Operating
Budget.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town
Hall, 1400 Main Street, on Friday, July 7, 2006 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
Lori A. Farwell, TRMC
City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise the City
Secretary's Office 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to
assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney concerning
any item on this agenda, about pending and contemplated litigations, or a settlement
offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and
Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of
the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to the City.
A final action, decision, or vote on a matter deliberated in a closed meeting may only be
made in open session.
,w
SOUTHLAKE CRIME CONTROL AND PRVENTION DISTRICT BOARD
MEETING
Wednesday, July 12, 2006
7:00 p.m.
MINUTES
Location: Southlake East DPS, DPS Training/Community Room, 667 N. Carroll Ave.,
Southlake, TX 76092
REGULAR SESSION:
Board Members Present: President Martin Schelling, Lou Ann Heath, Frank Pittman,
Richard Sandow and Craig Sturtevant.
Staff Members Present: Director Rick Smith, Chief of Police Wade Goolsby, Fire
Chief Robert Finn, Director of Finance Sharen Jackson, Assistant City Manager Jim
Blagg and Secretary Diana Green.
Agenda Item No. 1. Call to Order.
The July 12, 2006 CCPD meeting was called to order by President Martin Schelling at
7:05 p.m.
Agenda Item No. 2. Executive Session.
No executive session scheduled.
Agenda Item No. 3. Reconvene.
No executive session to reconvene.
Agenda Item No. 4. Public Forum.
No public forum.
Agenda Item No. 5. Administrative Comments.
A. CCPD Sales Tax update.
Director Jackson gave an update on the sales tax collection. It was reported that
sales tax revenues continue to be above budget. The one time increase back in
October is till being investigated; Director Jackson is working with the State to
determine the reason for the increase. It was proposed that funds be transferred
out of budgeted Capital Improvement Projects to self fund the new project instead
of establishing bonds.
B. DPS West facility project update.
A Power Point presentation was presented outlining the DPS West facility project.
The budget adjustments for the West facility repairs were approved by City
Council June 6, 2006. The structural engineer's report is expected to be
completed by the first week of August. If structural repairs are needed they are
1
projected to be completed by September 10, 2006. Repair of cracks and painting
are projected to be completed by September 25, 2006. Carpet replacement is
projected to be completed by September 30, 2006.
C. DPS Central facility project update
A Power Point presentation was presented outlining the Central facility project.
The Architectural contract was approved by City Council on June 6, 2006.
Internal design teams have been appointed to work with the architectural design
team and kick off meeting is scheduled for July 11, 2006.
A needs assessment will be conducted to determine how much space/land will be
needed. The need for additional land was discussed. Discussion took place on
how the new facility would tie in with Town Square.
Announcement:
The Dove Community Historical marker will be dedicated July 30, 2006.
Martin Schelling will not be at the August 2, 2006 meeting.
Richard Sandow will not be able to attend the August 24, 2006 joint meeting with
City Council.
Martin would like to recognize Stuart and Pam for serving as Board members; he
asked for gift ideas. Please forward any ideas to Martin.
CONSENT AGENDA
Agenda Item No. 6. Consent.
A. Approve minutes of the CCPD meeting of May 3, 2006.
A motion was made to approve the minutes from the May 3, 2006 CCPD
meeting.
Motion: Sandow
Second: Pittman
Ayes: Schelling, Heath, Pittman, Sturtevant, Sandow
Nays: None
Approved: 5-0
REGULAR AGENDA
Agenda Item No. 7. Consider.
A. Recommend approval of proposed Crime Control and Prevention District
Capital Improvement Plan
A Power Point presentation was presented outlining the capital improvement plan
for the years 2006 through 2011.
DPS Central Facility:
2006 A & E services
2007 A & E services, site preparation, land acquisition and construction
2
2008 Construction, CM services, FFE
2009 O/M costs
Town Square Security Cameras:
2007 Phase I - Grand Ave and O/M
2008 Phase II - Town Square and O/M
DPS North Training facility:
2009 A & E
2010 A & E, site prep and construction
2011 A & E, construction and FFE
DPS West Facility:
2012 A & E/construction
Use of the North facility was discussed. Security cameras were discussed. It was
suggested that DPS try to coordinate with the School Board on the security
cameras. Several legal concerns were expressed and discussed. Placement of
security cameras on other city structures at other locations not in Town Square
was discussed. The Board would like the City to seek legal advice on some of the
issues discussed such as the mounting of security cameras on privately owned
structures, retention of stored data, access to data, and internal usage.
The Board members would like a letter from the City Attorney stating that they
have considered security camera usage in Town Square and they would also like
some endorsement from the City stating that the security cameras would only be
used for crime prevention. The Board was informed that members of the City
Council are in favor of the security cameras for Town Hall.
Land acquisition for the Central facility was revisited and discussed. The Board
expressed their desire to see that enough land be acquired to cover present and
future needs.
A motion was made to table agenda item 7A, Recommend Approval of Proposed
CCPD Capital Improvement Plan, until the August 2, 2006 meeting.
Motion: Pittman
Second: Sandow
Ayes: Schelling, Sturtavent, Heath, Pittman, Sandow
Nays: None
Approved: 5-0
Agenda Item #8. Discussion.
A. Joint meeting with City Council on August 24, 2006.
City Council has requested to meet with the CCPD Board Members to discuss the
DPS Central facility. Suggested topics were presented. The Board was asked if
there were any specific items they wished to address. Discussion took place;
specifically in reference to the look and limitations/design constraints inherent
with a DPS facility.
3
B. Proposed FY2006-07 Crime Control and Prevention District Capital
Budget.
A Power Point presentation was presented outlining the different strategies for the
budget.
Strategy 1 Modern, efficient facility
Strategy 2 Modern technology & equipment - radio equipment lease
Capital budget summary
DPS Central facility 7,490.000
800 Mhz radio lease 127,811
Security cameras 300,000
C. Proposed FY2006-07 Crime Control and Prevention District Operating
Budget.
A Power Point presentation was presented outlining the different strategies.
Strategy 4 Enhance community safety through special police initiatives
2007 School Resource Officers - 50150 split between the School
Board and the City
Strategy 2 Modern technology & equipment
2007 Special event observation platform
2007 Fiber optic connection to DPS West (carry over from 2005-
06)
Operating budget summary
SRO 154,397
Observation platform 66,000
Fiber optic for DPS West 70,000
No discussion.
Agenda Item #9. Adjournment.
A motion was made to adjourn the July 12, 2006 Crime Control and Prevention
District meeting.
Motion: Pittman
Second: Sandow
andow
Ayes: Heath, Schelling, S v ti S
Meeting adjourned 9:04 p.m.
un , ice President
Att
Diana Green, Secretary
4