2006-04-05 CCPD Meeting
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SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Wednesday, April 5, 2006
7:00 p.m.
LOCATION: Southlake East DPS Facility
DPS Training/Community Room
667 North Carroll Avenue
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Section 551.071, consultation with attorney, Section
551.072, deliberation regarding real property, and/or Section 551.073,
deliberation regarding prospective gift. Executive Sessions may be held, under
these exceptions at the end of the Regular Session or any time during the meeting
that a need arises.
A.. No executive session.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS:
A. CCPD Sales Tax update
B. DPS facility project update
C. Adoption of "action" style minutes
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no
separate discussion of items unless a Board member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District Meeting
held on March 1, 2006.
REGULAR AGENDA:
7. Consider:
A. Approval for staff to proceed with architectural contract for the new DPS
facility.
8. Discussion:
A. Discuss project delivery methods for construction manager.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town
Hall, 1400 Main Street, on Friday, March 31, 2006 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551. uTH
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Lori A. Farwell, TRMC = vc
City Secretary
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If you plan to attend this meeting and have a disability that requires special needs, please advise the City
Secretary's Office 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to
assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULATATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney concerning
any item on this agenda, about pending and contemplated litigations, or a settlement
offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and
Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of
the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to the City.
A final action, decision, or vote on a matter deliberated in a closed meeting may only be
made in open session.
SOUTHLAKE CRIME CONTROL AND PRVENTION DISTRICT BOARD
MEETING
Wednesday, April 5, 2006
7:00 p.m.
MINUTES
Location: Southlake East DPS, DPS Training/Community Room, 667 N. Carroll Ave.,
Southlake, TX 76092
REGULAR SESSION:
Board Members Present: President Martin Schelling, Stuart Spencer, Bob Mundlin,
Lou Ann Heath, Frank Pittman, Richard Sandow and Craig Sturtevant.
Staff Members Present: Director Rick Smith, Chief of Police Wade Goolsby, Fire
Chief Robert Finn, Director of Finance Sharen Jackson, Assistant City Director Jim
Blagg and Secretary Diana Green.
Guest Present: Lee Lewis and Gary Frazier with Lee Lewis Construction and Robert
Garza with RPGA.
Agenda Item No. 1. Call to Order.
The April 5, 2006 CCPD meeting was called to order by President Martin Schelling at
7:03 p.m.
Agenda Item No. 2. Executive Session.
No executive session scheduled.
Agenda Item No. 3. Reconvene.
No executive session to reconvene.
Agenda Item No. 4. Public Forum.
No public forum.
Agenda Item No. 5. Administrative Comments.
A. CCPD Sales Tax update.
Director Jackson gave an update on the sales tax collection. A hand out was
provided outlining the fiscal year and percentage increase. It was pointed out the
amount collected is above the budget for the year.
B. DPS facility project update.
It was reported that a meeting was held with the architect. Repair of the West
facility will be discussed at next month's meeting.
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C. Adoption of "action" style minutes.
Staff informed Members that the request to adopt "action" style minutes comes
from the City Secretary. This issue was revisited and discussed in detail. It is still
the opinion of the Board that details need to be recorded to prove that the Board is
fulfilling its fiduciary obligation. The Board Members suggested that the minutes
be recorded and drafted as they were from last meeting which included some
detail of what discussion took place.
The Board adopted "action style minutes with some detail of discussion" by
consensus.
CONSENT AGENDA
Agenda Item No. 6. Consent.
A. Approve minutes of the CCPD meeting of April 5, 2006.
A motion was made to approve the minutes from the April 5, 2006
meeting with corrections.
Motion: Pittman
Second: Mundlin
Ayes: Schelling, Heath, Spencer, Sandow, Pittman and
Mundlin
Abstained: Sturtevant
Nays: None
Approved: 6-0
REGULAR AGENDA
President Schelling announced a change in agenda order; agenda item 8 will
be discussed before agenda item 7 is considered.
Agenda Item No. 8. Discussion.
A. Discuss project delivery methods for construction manager.
Chief Goolsby gave a presentation on the different project delivery
methods: (1) Competitive Bid Process, (2) Design/Build, (3)
Construction Manager Agent (CM Agent) and (4) Construction Manager
at Risk (CM at Risk). He defined and outlined the pros and cons of each
method. It is the Staff's recommendation that the Board consider CM at
Risk as a first choice and CM Agent as a second choice. In-depth
discussion took place between Board Members, Staff and representatives
from Lee Lewis and RPGA about the two methods CM at Risk and CM
Agent. Issues discussed: bid process, City involvement, maximum price,
and issuance of bonds. Questions were asked and answered concerning
the financial procedures in place to protect the City. Warranty and life
cycle of items were discussed specifically foundation and structural issues.
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The Board expressed their concerns and discussed the need to have a
representative to monitor the project on the City's behalf.
A motion was made to adopt the Construction Manager at Risk (CM at
Risk) delivery method for the new DPS facility.
Motion: Sandow
Second Pittman
Ayes- Heath, Schelling, Mundlin, Spencer, Sturtevant,
Sandow and Pittman
Nays None
Approved. 7-0
Agenda Item No. 7. Consider.
A. Approval for staff to proceed with architectural contract for the
new DPS facility.
Staff advised that a standard contract has been drawn up with Lee Lewis
and that they are ready to proceed. The contract is pending until the Board
gives their recommendation then the contract will be sent to the City
attorney for review. Before making a recommendation, the Board
expressed its desire to review the contract after it is reviewed by the City
attorney. The Board was informed by Staff that they will get a chance to
review the contract prior to it going before City Council.
A motion was made to allow staff to proceed with architectural contract
for the new DPS facility
Motion: Pittman
Second. Mundlin
Ayes Sandow, Heath, Schelling, Spencer, Sturtevant,
Mundlin and Pittman
Nays: None
Approved- 7-0
No other items to discuss or consider
Agenda Item No. 9. Adjournment.
A motion was made to adjourn the April 5, 2006 CCPD meeting.
Motion. Mundlin
Second. Sandow
Ayes Spencer, Schelling, Heath, Sandow, Sturtevant,
Pittman and Mundlin
Nays None
Approved. 7-0
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The meeting was adjourned at 8:06 p m.
artin Sch Ming, resident
Attest.
& O~Y'~ d
Diana Green, Secretary
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