2007-03-07 CCPD Meeting
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Wednesday, March 07, 2007
7:00 p.m.
LOCATION: Southlake East DPS Facility
DPS Training/Community Room
667 North Carroll Avenue
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Section 551.071, consultation with attorney, Section
551.072, deliberation regarding real property, Section 551.073, deliberation
regarding prospective gift and or Section 418.183(f), deliberation regarding risk
or vulnerability of person or property, including infrastructure. Executive
Sessions may be held, under these exceptions at the end of the Regular Session
or any time during the meeting that a need arises.
A. Section 551.072: Deliberation regarding real property
1. Discuss purchase of property for the DPS central facility.
B. Section 418.183(f): Texas Disaster Act
1. Discuss security issues and plan details - building layout.
2. Discuss security issues - parking.
3. Reconvene: Action necessary on items discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS:
A. CCPD Sales Tax update.
B. Central facility update.
C. Mid-year budget amendment
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CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no
separate discussion of items unless a Board member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District meetings
held on December 6, 2006 and January 3, 2007.
REGULAR AGENDA:
7. Consider:
Nothing to be considered.
8. Discussion:
Nothing to be discussed.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, March 2, 2007 by 6:00 p.m.
pu uant to the Texas Government Code Qapter 551.
uTHl,,q/
on'A. Farwell, TRMC
City Secretary '
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If you plan to attend this meeting and ha at requires special needs, please advise the City
Secretary's Office 48 hours in advance at 817- 6, and reasonable accommodations will be made to
assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney concerning
any item on this agenda, about pending and contemplated litigations, or a settlement
offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and
Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of
the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to the City.
SECTION 418.183(F): TEXAS DISASTER ACT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate information: 1) for purposes of preventing, investigating, or
responding to an act of terrorism or related criminal activity and involving emergency
response providers, their staffing, contact information and tactical plans; 2) that relates to
the risk or vulnerability of persons or property, including infrastructure, to an act of
terrorism; 3) that relates to the assembly of an explosive weapon, the location of a
material that may be used in a chemical, biological or radioactive weapon, or unpublished
information pertaining to vaccines or devices to detect biological agents or toxins; 4) that
relates to details of the encryption codes or security keys for a public communication
system; 5) that relates to a terrorism-related report to an agency of the United States; 6)
that relates to technical details of particular vulnerabilities of critical security systems
intended to protect public and private property from an act of terrorism. The Texas
Disaster Act specifically requires that a tape recording of the closed meeting be made.
A final action, decision, or vote on a matter deliberated in a closed meeting may only be
made in open session.
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City of Southlake
Crime Control & Prevention District Meeting Minutes
3/7/2007
SOUTHLAKE CRIME CONTROL & PREVENTION DSTRICT BOARD
MEETING
Wednesday, March 7, 2007
MINUTES
Location: Southlake East DPS, DPS Training/Community Room, 667 N Carroll Ave.,
Southlake, TX 76092
REGULAR SESSION:
Board Members Present: Martin Schelling, Bob Mundlin, Frank Pittman, Richard
Sandow, Lou Ann Heath, Biff McGuire, Craig Sturtevant.
Staff Present: Assistant City Manager Jim Blagg, Police Chief Wade Goolsby, Fire
Chief Robert Finn, City Attorney Fritz Quast, Finance Director Sharen Jackson, Secretary
Diana Green.
Contractors and Consultants Present: Robert Garza, Principal; Brent Bordovsky,
Architect; Chetan Patel, Project Designer with RPGA Design Group, David E. Mates,
Civil Engineer with Cheatham & Associates; Mike Morgan, Project Manager with Lee
Lewis Construction; Jim Graham, Vice President Preconstruction with Lee Lewis
Construction.
Agenda Item No. 1. Call To Order.
The March, 2007 CCPD meeting was called to order by President Martin Schelling at
7:04 p.m.
Agenda Item No. 2. Executive Session.
A. Section 551.072: Deliberation regarding real property.
1. Discuss purchase of property for the DPS central facility.
B. Section 418.183(f): Texas Disaster Act.
1. Discuss security issues and plan details - building layout.
2. Discuss security issues - parking.
The Crime Control and Prevention District Board went into executive session at 7:05
p.m.
Agenda Item No. 3. Reconvene.
A motion was made to authorize staff to proceed with the acquisition of land as discussed
in the executive session.
Motion: Mundlin
Second: Sturtevant
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City of Southlake
Crime Control & Prevention District Meeting Minutes
3/7/2007
Ayes: Heath, McGuire, Mundlin, Pittman, Sandow, Schelling, Sturtevant
Nays: None
Approved: 7-0
Agenda Item No. 4. Public Forum.
No public forum.
Agenda Item No. 5. Administrative Comments.
A. CCPD Sales Tax update.
The sales tax update was presented by Sharen Jackson who reported that the CCPD
current budget is above budget for the first quarter of FY06-07. Overage is possibly due
to revenue generated from the opening of Grand Ave.
B. Central facility update
Discussion took place in reference to the schematic drawings presented by RPGA.
C. Mid-year budget amendment
A power point presentation was presented outlining the benefits of purchasing a
Kawasaki Utility Vehicle (Mule). The Board Members were introduced to the idea and
were shown a vehicle on lone from another city in December 2006. The vehicle would
be used to enhance community safety through its use for special events, event
coordination, relief and aid, prisoner and medical transportation in crowded situation and
access into remote park areas. The cost breakdown:
- Kawasaki 4x4 diesel mule utility vehicle $ 9,999.00
- Steel cab w/lift windshield, rear window, dome light,
windshield wipers 1,370.00
- Signal Eqmt (LED deck light, siren w/switches) 1,272.00
- Ambulance bed, storage locker, interior lighting, gurney stall 6,933.00
- Frame extension 1,240.00
- Six wheel kit w/multi-trac tires, cab lift kit, back up alarm, etc 1,909.20
Total $22,723.20
Staff requested the Board approve a budget amendment in order to purchase the
Kawasaki utility vehicle. A Board Member asked if DPS is in possession of a trailer
capable of transporting this vehicle. The answer was that the Department does possess a
trailer capable of transporting the Kawasaki utility vehicle. A Board Member requested a
ruling from the City Attorney as to whether the expenditure for this vehicle is an
appropriate expenditure for the Crime Control and Prevention District to recommend
approval. The City Attorney assured the Board that the utility vehicle which staff is
requesting to purchase is the type of expenditure which falls within their authority to
recommend.
A motion was made that the Crime Control Board and Prevention District approve an
amendment to the CCPD budget in order to purchase the Kawasaki 4x4 mule utility
vehicle.
Motion: Mundlin
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City of Southlake
Crime Control & Prevention District Meeting Minutes
3/7/2007
Second: Heath
Ayes: Heath, McGuire, Mundlin, Pittman, Sturtevant, Sandow, Schelling
Nays: None
Approved: 7-0
Agenda Item No. 6. Consent.
A. Approve minutes of the Crime Control and Prevention District Board
meeting held December 6, 2006. and January 3, 2007
A motion was made to approve the minutes from the CCPD meetings held on
December 6, 2006 and January 3, 2007 with corrections.
Motion: Sturtevant
Second: Heath
Ayes: McGuire, Heath, Mundlin, Pittman, Sandow Schelling, Sturtevant
Nays: None
Approved: 7-0
Agenda Item No. 7. Consider.
No items to consider
Agenda Item No 8. Discussion.
No items to discuss.
Agenda Item No. 9. Adjournment.
A motion was made to adjourn the March 7, 2007 CCPD meeting.
Motion: Pittman
Second: McGuire
Ayes: Heath, McGuire, Mundlin, Pittman, Sandow, Schelling, Sturtevant
Nays: None
Approved: 7-0
The meeting was adjourned at 8:35 p.m. A F neq~
0 Martin Schelling, President
Diana Green, Secretary
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