2007-01-03 CCPD Meeting
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
January 3, 2007
7:00 p.m.
LOCATION: Southlake East DPS Facility
DPS Training/Community Room
667 North Carroll Avenue
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Section 551.071, consultation with attorney, Section
551.072, deliberation regarding real property, Section 551.073, deliberation
regarding prospective gift and or Section 418.183(f), deliberation regarding risk
or vulnerability of person or property, including infrastructure. Executive
Sessions may be held, under these exceptions at the end of the Regular Session
or any time during the meeting that a need arises.
A. Section 551.072: Deliberation regarding real Property
1. Discuss purchase of property for the DPS central facility.
B. Section 418.1830: Texas Disaster Act
1. Discuss security issues and plan details - building layout.
2. Discuss security issues - parking.
3. Reconvene: Action necessary on items discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS:
A. CCPD sales tax update.
B. Central facility update.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no
separate discussion of items unless a Board member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District meeting
held on December 6, 2006.
REGULAR AGENDA:
7. Consider: (No items to be considered.)
8. Discussion: (No items to be discussed.)
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town
Hall, 1400 Main Street, on Friday, December 29, 2006 at 6:00 p.m. pursuant to the Texas
Government Code, Chapter 551.
Lori A. Farwell, TRMC ` -A
U ° '.;g c
City Secretary e
If you plan to attend this meeting and have a disitbvde[yrtlttlr requires special needs, please advise the City
Secretary's Office 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to
assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071: CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney concerning
any item on this agenda, about pending and contemplated litigations, or a settlement
offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and
Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of
the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072: DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073: DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to the City.
SECTION 418.183(F): TEXAS DISASTER ACT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate information: 1) for purposes of preventing, investigating, or
responding to an act of terrorism or related criminal activity and involving emergency
response providers, their staffing, contact information and tactical plans; 2) that relates to
the risk or vulnerability of persons or property, including infrastructure, to an act of
terrorism; 3) that relates to the assembly of an explosive weapon, the location of a
material that may be used in a chemical, biological or radioactive weapon, or unpublished
information pertaining to vaccines or devices to detect biological agents or toxins; 4) that
relates to details of the encryption codes or security keys for a public communication
system; 5) that relates to a terrorism-related report to an agency of the United States; 6)
that relates to technical details of particular vulnerabilities of critical security systems
intended to protect public and private property from an act of terrorism. The Texas
Disaster Act specifically requires that a tape recording of the closed meeting be made.
A final action, decision, or vote on a matter deliberated in a closed meeting may only be
made in open session.
City of Southlake
Crime Control & Prevention District Meeting Minutes
1/03/2007
SOUTHLAKE CRIME CONTROL & PREVENTION DSTRICT BOARD
MEETING
Wednesday, January 03, 2007
MINUTES
Location: Southlake East DPS, DPS Training/Community Room, 667 N Carroll Ave.,
Southlake, TX 76092
REGULAR SESSION:
Board Members Present: Martin Schelling, Richard Sandow, Bob Mundlin, Frank
Pittman, Craig Sturtevant & Biff McGuire.
Board Members Absent: Lou Ann Heath.
Staff Present: Assistant City Manager Jim Blagg, Police Chief Wade Goolsby, Fire
Chief Robert Finn, City Attorney Fritz Quast, and Secretary Diana Green.
Contractors Present: Robert Garza with RPGA Design Group
Agenda Item No. 1. Call To Order.
The January 06, 2007 CCPD meeting was called to order by President Martin Schelling
at 7:01 p.m.
Agenda Item No. 2. Executive Session.
A. Section 221.072: Deliberation regarding real properly.
1. Discuss purchase of property for the DPS central facility.
The Crime Control and Prevention District Board went into executive session at 7:03
p.m.
Agenda Item No. 3. Reconvene.
No action to be taken.
Agenda Item No. 4. Public Forum.
No public forum.
Agenda Item No. 5. Administrative Comments.
A. CCPD Sales Tax update.
Jim Blagg gave the sales tax update. Refer to the Southlake Crime Control & Prevention
District 1/2% Sales Tax Report handout. Sales tax collected to date $311,137.00 which is
a 32% reduction from that collected last FY 005-06. The Board was reminded about the
confusion of the amount reported last year. The Board was advised that Comptroller of
Public Accounts is unable to tell where the extra tax came from. It is suspected that some
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City of Southlake
Crime Control & Prevention District Meeting Minutes
110312007
outlying commercial properties were discovered through an audit to belong in the City of
Southlake as apposed to Grapevine. Sales tax collection is 2.5% to the positive going
into FY 06-07.
B. Central facility update
The Architects continue to work on the schematic drawings. The Board was advised that
estimated construction costs should be available within the next month. Meetings are
being scheduled with the architects and all consultants with the first of those meeting to
be held on January 16, 2007.
Discussion took place as to whether the CCPD Board should meet in February because of
time constraint with getting updated information on land need.
Agenda Item No. 6. Consent.
A. Approve minutes of the Crime Control and Prevention District Board
meeting held December 6, 2006.
A motion was made to defer approval of the minutes from the CCPD December 6,
2006 meeting until the next CCPD meeting.
Motion: Sturtevant
Second: Pittman
Ayes: Schelling, Sturtevant, Pittman, McGuire, Sandow, Mundlin
Nays: None
Approved: 6-0
Agenda Item No. 7. Consider.
No items to consider
Agenda Item No 8. Discussion.
Changing the CCPD meeting day and week was discussed. It was proposed that the
CCPD Board meeting be held on the second Tuesday of the month instead of the first
Wednesday of the month. All Board Members consented to change the Crime Control &
Prevention Board meeting to the second Tuesday of the month effective April 2007. The
Board decided not to meet February 7, 2007 as scheduled. The next CCPD Board
meeting will be held on March 7, 2007.
Agenda Item No. 9. Adjournment.
A motion was made to adjourn the January 3, 2007 CCPD meeting.
Motion: Mundlin
Second: McGuire
Ayes: Sturtevant, Schelling, Pittman, Sandow, McGuire, Mundlin
Nays: None
Approved: 6-0
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City ofSouthlake
Crime Control & Prevention District Meeting Minutes
1/03/2007
The meeting was adjourned at 7:57 p.m.
Martin Schelling, President
Diana Green, Secretary
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