2008-11-11 CCPD MeetingSOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Tuesday, November 11, 2008
7:00 P.M.
LOCATION Southlake West DPS Facility
2100 West Southlake Boulevard
Southlake, Texas 76092
REGULAR SESSION
i. Call to order:
y A. Oath of Office for new and re- appointed members
2. Executive Session
No executive session.
3. Reconvene Action necessary on items discussed in Executive Session.
No action
4. PUBLIC FORUM:
5. ADMINISTRATIVE COMMENTS:
A. CCPD Sales Tax Update
B. Update on DPS Headquarters Construction
C. FY2008 CCPD Annual Report
D. Present Board Members with Conflicts Disclosure Questionnaires & Code of Ethics
and Conduct Acknowledgement Forms.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no separate
discussion of items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
b. Consent:
A. Approve minutes of the Crime Control and Prevention District meeting held on July
8, 2008.
B. Approve minutes of the Crime Control and Prevention District meeting held on
September 23, 2008.
REGULAR AGENDA:
7. Discussion: (No items on this Agenda)
8. Consider:
A. Approve contract with RPGA for North DPS Facility
4. Adjournment.
CERTIFICATE
1 hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall,
1400 Main Street, Southlake, Texas on Friday, November 7, 2008 by 6:00 p.m., pursuant to the
Texas Government Code, Chapter 551.
O
Lori Payne, TRM = �- W
City Secretary
o
If you plan to attend this meeting ixll, that requires special needs, please advise the City
Secretary 48 hours in advance at 817- 748 -8016, and reasonable accommodations will be made to assist
you.
i
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City of Southlake
Crime Control & Prevention District Meeting
11/11/2008
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
MEETING
Tuesday, November 11, 2008
MINUTES
LOCATION: Southlake West DPS Facility
2100 West Southlake Boulevard
Southlake, Texas 76092
REGULAR SESSION:
Board Members Present: Martin Schelling, Craig Sturtevant, William McGuire, Bob
Mundlin and Robert Williams
Staff Members Present: Director of Public Safety Jim Blagg, Police Chief Robert Finn, Fire
Chief Mike Starr, Fire Services Divisional Assistant Diana Green and Police Services Divisional
Assistant Melissa Rodriguez.
Contractors and Consultants Present: Robert Garza with RPGA Design Group
Agenda Item No. 1. Call to order.
The November 11, 2008 CCPD Meeting was called to order by Martin Schelling at 7:00 p.m.
A. Oath of Office for new and re-appointed members
Diana Green administered the Oath of Office to re-appointed Board Member William McGuire
Agenda Item No. 2. Executive Session:
No executive session.
Agenda Item No.3 Reconvene:
No action
Agenda Item No. 4. Public Forum:
No Public Forum.
Agenda Item No. 5. Administrative Comments:
A. CCPD Sales Tax update
An update on the sales tax was given by Jim Blagg. Mr. Blagg advised that sales tax through the
end of August showed to be about $74,000.00 above the estimated budget. Sales tax will
continue to be monitored and the Board will be notified of any changes with the FY09 budget
projections.
B. Update on progress of DPS Headquarters Construction
An update on the progress of the DPS Headquarters Construction was given by Jim Blagg. Board
Members were advised that the project is progressing well.
A Board Member inquired about steel pricing and a discussion took place.
City of Southlake
Crime Control & Prevention District Meeting
11/11/2008
C. FY2008 CCPD Annual Report
A verbal presentation of FY2008 CCPD Annual Report was given by Chief Robert Finn.
D. Present Board Members with Conflicts Disclosure Questionnaires & Code of
Ethics and Conduct Acknowledgement Forms
Conflicts Disclosure Questionnaires & Code of Ethics and Conduct Acknowledgement forms
were handed out to Board Members to review, sign and return to the City Secretary.
Consent Agenda:
Agenda Item No. 6. Consent
A. Approve Minutes of the Crime Control and Prevention District Board Meeting
held on July 08, 2008.
Board member Mr. Sturtevant requested corrections to Item 7B of the July 08, 2008 minutes.
(Change Mr. Sturtevant's vote from Aye to Nay)
B. Approve Minutes of the Crime Control and Prevention District Board Meeting
held on September 23, 2008.
No changes or corrections needed.
A motion was made to approve the meeting minutes for July 08, 2008 and September 23, 2008;
with corrections to Item 7B on July 08, 2008 minutes as noted above.
Motion: Sturtevant
Second: Mundlin
Ayes: Sturtevant, Mundlin, Williams, McGuire, Schelling
Nays: None
Approved: 5-0
Regular Agenda:
Agenda Item No. 7. Discussion:
No Items to discuss.
Agenda Item No. 8. Consider:
A. Approve contract with RPGA for North DPS Facility
Staff asked the Board to consider the approval of a contract with RPGA for the design of the
North DPS facility. The Board was provided with an estimated cost of the construction project
and the details of the contract were discussed. Projected time frame for start of construction is
2010 with completion in 2011. Additional construction costs, cash flow projections, short term
bonds and benefits of a North DPS Facility were discussed.
The Board asked Robert Garza/RPGA how long it would take for him to do a needs assessment
and Mr. Garza gave an estimated time of 6 weeks.
City of Southlake
Crime Control & Prevention District Meeting
11/11/2008
A member of the Board suggested changes to section 1.6; Indemnity portion of the contract. The
Board asked that Staff make a recommendation to City Council for these changes. Details of the
suggested changes were discussed.
Martin Schelling entertained a motion to approve the contract with RPGA.
A motion was made to approve the contract with RPGA as submitted with the comment that City
Council consider the changes discussed in section 1.6; Indemnity portion of contract.
Motion: Sturtevant
Second: Mundlin
Ayes: Mundlin, Sturtevant, Williams, McGuire and Schelling
Nays: None
Approved: 5-0
Discussion of whether or not a December meeting was necessary took place.
It was decided not to hold a December meeting.
Staff asked the Board to consider changing meeting start time from 7pm to 6pm.
It was decided to keep 7pm start time.
Auenda Item No. 9. Adjournment:
Meeting was adjourned at 7:27 p.m.
'TYt O~t.~eQ J Martin Schelling, President
Melissa Rodriguez, Secretary