2008-09-23 CCPD MeetingSOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Tuesday, September 23, 2008
7:00 P.M.
LOCATION Southlake West DPS Facility
2100 West Southlake Boulevard
Southlake, Texas 76092
REGULAR SESSION
1. Call to order:
A. Oath of Office for new and re- appointed members
2. Executive Session
No executive session.
3. Reconvene Action necessary on items discussed in Executive
Session.
No action
4. PUBLIC FORUM:
5. ADMINISTRATIVE COMMENTS:
A. CCPD Sales Tax update
B. Update on progress of DPS Headquarters construction
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime
Control and Prevention District Board and will be enacted with one motion.
There will be no separate discussion of items unless a Board member or citizen
so requests, in which�`event the `item will be removed from the general order of
business and considered in its normal sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District
Meeting held on July 08, 2008.
B. Approve minutes of the Crime Control and Prevention District
Meeting 1 Public Hearing held on August 12, 2008.
REGULAR AGENDA:
7. Discussion:
A. Anne Wise will give presentation on Safety Town
8. Consider:
A. Approve recommendation from DPS Art Committee regarding DPS
Headquarters Public Artist selection.
B. Selection of Board Officers for FY2009
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards
at Town Hall, 1400 Main Street, Southlake, Texas on Friday, September 19,
2008 by 6:00p.m., pursuant to OwTe6'as Government Code, Chapter 551.
OL
Lori Payne, TR C
City Secretary
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If you plan to attend this mdeUA# %1i nd have a disability that requires special
needs, please advise the City Secretary 48 hours in advance at 897- 748 -8096,
and reasonable accommodations will be made to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a
private consultation with its attorney when the Board seeks the advise of its
attorney concerning any item on this agenda, about pending and contemplated
litigations, or a settlement offer, or on a matter in which the duty of the attorney to
the Southlake Crime Control and Prevention District Board under the Texas
Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real
property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a
closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
SECTION 418.183(F): TEXAS DISASTER ACT
The Southlake Crime Control and Prevention District Board may conduct a
closed meeting to deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and
tactical plans; 2) that relates to the risk or vulnerability of persons or property,
including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to
vaccines or devices to detect biological agents or toxins; 4) that relates to details
of the encryption codes or security keys for a public communication system; 5)
that relates to a terrorism- related report to an agency of the United States; 6) that
relates to technical details of particular vulnerabilities of critical security systems
intended to protect public and private property from an act of terrorism. The
Texas Disaster Act specifically requires that a tape recording of the closed
meeting be made.
A final action, decision, or vote on a matter deliberated in a closed meeting may
only be made in open session.
City of Southlake
Crime Control & Prevention District Meeting
9/23/2008
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
MEETING
Tuesday, September 23, 2008
MINUTES
LOCATION: Southlake West DPS Facility
2100 West Southlake Boulevard
Southlake, Texas 76092
REGULAR SESSION:
Board Members Present: Bob Mundlin, LouAnn Heath, Robert Williams, Richard Sandow
and Craig Sturtevant.
Staff Members Present: Director of Public Safety Jim Blagg, Finance Director Sharen
Jackson, Fire Marshall David Barnes, Fire Services Divisional Assistant Diana Green and Police
Services Divisional Assistant Melissa Rodriguez.
Contractors and Consultants Present: Robert Garza with RPGA Design Group; Smith
Dorman and Bob Reynolds with Lee Lewis Construction.
Agenda Item No. 1. Call to order.
The September 23, 2008 CCPD Meeting was called to order by Bob Mundlin at 7:04 p.m.
A. Oath of Office for new and re-appointed members
Diana Green administered the Oath of Office to re-appointed Board Members Bob Mundlin and
Craig Sturtevant.
Agenda Item No. 2. Executive Session:
No executive session.
Agenda Item No.3 Reconvene:
No action
Agenda Item No. 4. Public Forum:
No Public Forum.
Agenda Item No. 5. Administrative Comments:
A. CCPD Sales Tax update
An update on the sales tax was given by Finance Director, Sharen Jackson. Three point 8 million
dollars has been collected to date, which is 8.8% above 2007 collections for the same period.
Taxes are above budget by $104,000.00 and it will continue to be monitored.
B. Update on progress of DPS Headquarters Construction
An update on construction was given by Smith Dorman with Lee Lewis Construction. The
update included the following: State & Division Street have been paved with first course of
City of Southlake
Crime Control & Prevention District Meeting
9/23/2008
asphalt and will be installing top course closer to completion of facility; plumbing and electrical
are in the process of being installed; underground rough-in is primarily complete with both
plumbing & electrical with the exceptions of some back-fill behind some retaining walls. Also,
grade beams for lower levels of building are about 85% in with retaining walls being about 90%.
The first slab of concrete on lower lever of building has been poured and it is projected that the
Eastern half of the building slabs will be installed within the week.
A Board Member asked if whether the project is ahead or behind schedule. Mr. Dorman advised
we are right on schedule at this point. Jim Blagg advised that Oncore has agreed to re-locate the
Tri-County overhead electrical lines from the East side of property to the West side of Carroll at
no cost to City. It was asked when the first walls might go up. Mr. Dorman informed the Board
that installation of concrete masonry and framing walls should start the middle of November
2008.
Consent Agenda:
Agenda Item No. 6. Consent:
A. Approve Minutes of the Crime Control and Prevention District Board Meeting
held on July 08, 2008.
Board elected to table the Minutes of the July 08, 2008 meeting for later review.
B. Approve Minutes of the Crime Control and Prevention District Meeting/Public
Hearing held on August 12, 2008.
A motion was made to approve the August 12, 2008 CCPD Minutes with corrections to attendees.
Motion: Heath
Second: Sandow
Ayes: Heath, Sandow, Williams, Mundlin,
Nays: None
Abstained: Sturtevant
Approved: 4-0
Regular Agenda:
Agenda Item No. 7. Discussion:
A. Anne Wise will give presentation on Safety Town
Anne Wise presented a Power Point Presentation of Safety Town and explained what it would
offer the community. Presentation included: concept of Safety Town; design plan; activities &
education Safety Town would provide; statistics on catastrophic accidents children experience in
growing up & positive affects of teaching children safety at a young age. An explanation of funds
that have and will be raised for Safety Town was given. Also, the activities and success at Safety
Town located in Frisco and the desired location for Southlake Safety Town were covered in the
presentation.
Board Members asked what was being asked of them. Anne Wise informed the Board that the
SDCA is asking them to consider the use of land to the West side of West DPS as the site for
Safety Town and for the CCPD Board to consider contributing financially to the construction of
Safety Town.
City of Southlake
Crime Control & Prevention District Meeting
9/23/2008
Discussions on cost, location, whether or not the school district would support Safety Town and
the number/locations of other existing Safety Towns took place. Board decided they would re-
visit the request presented on Safety Town. The Board will also entertain the idea of touring the
Safety Town located in Frisco, TX.
Agenda Item No. 8. Consider:
A. Approve recommendation from DPS Art Committee regarding DPS
Headquarters Public Artist selection.
A motion was made to approve DPS Art Committee's recommendation of Artists Archie Sinclair
and Liz Bonum for DPS Headquarters Public Artist Selection.
Motion: Williams
Second: Heath
Ayes: Mundlin, Sturtevant, Sandow, Williams and Heath
Nays: None
Approved: 5-0
B. Selection of Board Officers for FY2009
It was recommended that the current Officers remain in position with the exception of the
secretary: Martin Schelling for President; Bob Mundlin for Vice President; Sharen Jackson for
Treasurer and Melissa Rodriguez for Secretary.
A motion to select the above Board Officers was made.
Motion: Heath
Second: Sandow
Ayes: Mundlin, Sandow, Heath, Williams and Sturtevant
Nays: None
Approved: 5-0
An announcement was made that there will be a Board Member reception October 21, 2008 at
5:00 p.m. Discussion took place in reference to the next CCPD Board Meeting; it was decided
that there will be no CCPD Meeting in October.
Agenda Item No. 9. Adjournment:
Meeting was adjourned at 7:58 p.m.
o~_ Martm Schelling, President
Melissa Rodriguez, Secretary