2009-05-12 CCPD MeetingSOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Tuesday, May 12, 2009
7:00 P.M.
LOCATION Southlake West DPS Facility
2100 West Southlake Boulevard
Southlake, Texas 76092
REGULAR SESSION
1. Call to order:
2. Executive Session
No executive session.
3. Reconvene: Action necessary on items discussed in Executive Session.
No action
4. PUBLIC FORUM:
5. ADMINISTRATIVE COMMENTS:
A. CCPD Sales Tax Report
B. Update on DPS Headquarters Construction
C. DPS North Facility Update
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no
separate discussion of items unless a Board member or citizen so requests, in which
event the item will be removed from the general order of business and considered in its
normal sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District Board
Meeting held on April 14, 2009,
REGULAR AGENDA:
7. Discussion: (no items to discuss)
8. Consider:
A. Recommendation for Artist Concept for Mural in main lobby of DPS
Headquarters.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at
Town Hall, 9400 Main Street, Southlake, Texas on Friday, May 8, 2009 by 6:00 p.m.,
pursuant to the Texas Govern ment i ggaq, Chapter 551.
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Lori Payne, TRM r �'
City Secretary •
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If you plan to attend this meeting anilNe4vf;A lability that requires special needs, please advise the
City Secretary 48 hours in advance at 817 -748 -8016, and reasonable accommodations will be made to
assist you.
City of Southlake
Crime Control & Prevention District Meeting
05/12/2009
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
MEETING
Tuesday, May 12, 2009
MINUTES
LOCATION: Southlake West DPS Facility
2100 West Southlake Boulevard
Southlake, Texas 76092
REGULAR SESSION:
Board Members Present: Martin Schelling, Richard Sandow, Lou Ann Heath, Bob Mundlin,
Craig Sturtevant and Robert Williams
Staff Members Present: Director of Public Safety Jim Blagg, Police Chief Robert Finn, Fire
Chief, Mike Starr; Police Services Divisional Assistant, Melissa Rodriguez; Finance Director,
Sharen Jackson; Deputy Director of Community Services, Kerry McGeath
Contractors and Consultants Present: Robert Garza with RPGA Design Group and Smith
Dorman with Lee Lewis Construction
Agenda Item No. 1. Call to order.
The May 12, 2009 CCPD Meeting was called to order by Martin Schelling at 7:01 p.m.
Agenda Item No. 2. Executive Session:
No executive session.
Agenda Item No.3 Reconvene:
No action
Agenda Item No. 4. Public Forum:
No Public Forum.
Agenda Item No. 5. Administrative Comments:
A. CCPD Sales Tax Report
An update on the sales tax was given by Sharen Jackson. Mrs. Jackson advised that the most
recent sales tax collections, which are for March 2009 sales, were 3.55% below previous sales tax
collections for March 2008. Year-to-date collections are 2.2 million, which is about 2% less for
the same period in the prior fiscal year. Staff will continue to monitor sales tax collections and
make the necessary budget amendments and bring forward to the Board.
A Board Member inquired about the accuracy of January 2009 sales figures. Mrs. Jackson
advised the Board that the figures were accurate.
Mrs. Jackson gave an update on Bond Sales. A brief discussion took place.
City of Southlake
Crime Control & Prevention District Meeting
05/12/2009
B. Update on progress of DPS Headquarters Construction
An update on the progress of the DPS Headquarters Construction was given by Smith Dorman.
Updates on the progress of DPS Headquarters included:
■ Exterior framing primarily completed
■ 65% of masonry is completed
■ Fire facility facing Carroll Ave. is progressing well
■ Building portion of concrete is primarily complete
■ Interior framing is primarily complete on the lower two levels
■ Drywall installation has begun
■ Duct work and electrical is progressing
Staff advised the Board that the project is still on schedule to turn the building over to DPS on
December 9`b, 2009 and that plans for a Dedication and Grand Opening have begun.
C. DPS North Facility Update
An update on the NDPS Facility was given by Robert Garza with RPGA.
Mr. Garza informed the Board that the information from Needs Assessment is being put into
plans for finalization and is two weeks away from completing the plans.
Staff presented the Board with examples of Fire and DPS training facilities. The Board and Staff
shared and discussed ideas for the exterior design of the NDPS Facility.
Consent Aunda•
Agenda Item No. 6. Consent
A. Approve Minutes of the Crime Control and Prevention District Board Meeting
held on April 14, 2009.
A Board member requested corrections to Item No. 6B of the April 14, 2009 meeting minutes.
The change requested was to correct the Approved votes from 4-1 to 4-0-1.
A motion was made to approve the minutes for the April 14, 2009 meeting with the
corrections requested above.
Motion: Sturtevant
Second: Mundlin
Ayes: Sturtevant, Mundlin, Williams, Heath, Schelling
Nays: None
Abstained: Sandow
Approved: 5-0-1
Regular Amda•
Agenda Item No. 7. Discussion:
No Items to discuss.
City of Southlake
Crime Control & Prevention District Meeting
05/12/2009
Agenda Item No. 8. Consider:
A. Recommendation for Artist Concept for Mural in main lobby of the DPS
Headquarters.
Staff reminded the Board of Ms. Bonham's art samples submitted when the artist selection begin.
They were also reminded of how the Board and Staff expressed to Ms. Bonham that a mural is
what was wanted for the main lobby. Staff advised the Board that a meeting recently took place
with Ms. Bonham and although Ms. Bonham initially indicated a willingness to paint a mural in
the main lobby of DPS HQ; she no longer has the time or interest in painting a mural. Ms.
Bonham is proposing a 36x24 framed painting for her final concept. Staff recommended to the
Board that we try to come to some agreement with Ms. Bonham on another art piece or to seek
settlement with Ms. Bonham for her work thus far and begin the bid process for a new artist to
paint a mural. Discussion took place.
A motion was made to seek a settlement with Ms. Bonham for her work thus far and
to begin obtaining new bids for a new artist to paint a mural.
A discussion in regards to the above motion took place and it was decided to amend the motion.
An amended motion was made to seek settlement with Ms. Bonham for her work
thus far and for the Board and Staff to discuss a solution.
Motion: Sandow
Second: Mundlin
Ayes: Sandow, Mundlin, Heath, Williams, Schelling and Sturtevant
Nays None
Approved: 6-0
Agenda Item No. 9. Adjournment:
Martin Schelling entertained a motion to adjourn.
Motion: Heath
Second: Williams
Ayes: Heath, Williams, Sturtevant, Mundlin, Schelling and Sandow
Nays: None
Approved: 6-0
Meeting adjourned at 7:39 p.m.
-711 o iy)Q , Martin Schelling, President
Melissa Rodriguez, Secr