2010-07-13 CCPD MeetingSOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
BOARD MEETING AGENDA
Tuesday, July 13, 2010
7:00 P.M.
LOCATION Southlake DPS East Headquarters Facility
600 State Street
Southlake, Texas 76092
REGULAR SESSION
1. Call to order:
2. Executive Session Pursuant to the Open Meetings Act, Chapter 551 of the
State of Texas Government Code, Section 551.071, consultation with attorney,
Section 551.072, deliberation regarding real property, Section 551.073,
deliberation regarding prospective gift and or Section 418.183 (f), deliberation
regarding risk or vulnerability of person or property, including infrastructure.
Executive Sessions may be held, under these exceptions at the end of the
Regular Session or any time during the meeting that a need arises.
A. Section 551.072: Deliberation regarding real propert
Discussion of real property regarding the site options for the DPS
Training Tower.
3. Reconvene Action necessary on items discussed in Executive Session.
4. PUBLIC FORUM:
5. ADMINISTRATIVE COMMENTS:
A. CCPD Sales Tax Update
B. Update on North DPS Training Facility
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Crime Control and
Prevention District Board and will be enacted with one motion. There will be no separate
discussion of items unless a Board member or citizen so requests, in which event the
item will be removed from the general order of business and considered in its normal
sequence.
6. Consent:
A. Approve minutes of the Crime Control and Prevention District Board
Meeting held on April 13, 2010.
REGULAR AGENDA:
I
7. Discussion:
A. Discuss FY11 Operating Budget & CIP
8. Consider: (no items on this agenda)
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at
Town Hall, 1400 Main Street, Southlake, Texas on Friday, July 9, 2010, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
nq . oo a ® ®d ®�
4 4 0 1 a
Lori Payne, TRM m a e
City Secretary p a ®v
ff you pan to attend this mee'fi0 , �( >,O#e a disability that requires special needs,
please advise the City Secretary 8 77db? s in advance at 817- 748 -8016, and reasonable
accommodations will be made to assist you.
EXECUTIVE SESSION
Southlake Crime Control and Prevention District Board
SECTION 551. 071 CONSULTATION WITH ATTORNEY
The Southlake Crime Control and Prevention District Board may conduct a private
consultation with its attorney when the Board seeks the advise of its attorney
concerning any item on this agenda, about pending and contemplated litigations, or a
settlement offer, or on a matter in which the duty of the attorney to the Southlake Crime
Control and Prevention District Board under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate a negotiated contract for a prospective gift or donation to the City.
SECTION 418.183(F): TEXAS DISASTER ACT
The Southlake Crime Control and Prevention District Board may conduct a closed
meeting to deliberate information: 1) for purposes of preventing, investigating, or
responding to an act of terrorism or related criminal activity and involving emergency
response providers, their staffing, contact information and tactical plans; 2) that relates
to the risk or vulnerability of persons or property, including infrastructure, to an act of
terrorism; 3) that relates to the assembly of an explosive weapon, the location of a
material that may be used in a chemical, biological or radioactive weapon, or
unpublished information pertaining to vaccines or devices to detect biological agents or
toxins; 4) that relates to details of the encryption codes or security keys for a public
communication system; 5) that relates to a terrorism - related report to an agency of the
United States; 6) that relates to technical details of particular vulnerabilities of critical
security systems intended to protect public and private property from an act of terrorism.
The Texas Disaster Act specifically requires that a tape recording of the closed meeting
be made.
A final action, decision, or vote on a matter deliberated in a closed meeting may only be
made in open session.
City of Southlake
Crime Control Prevention District Meeting
07/13/2010
SOUTHLAKE CRIME CONTROL PREVENTION DISTRICT
MEETING
Tuesday, July 13, 2010
MINUTES
LOCATION: Southlake DPS East Headquarters Facility
600 State Street
Southlake, Texas 76092
REGULAR SESSION:
Board Members Present: Martin Schelling, Frank Powers, Ken McMillan, Craig Sturtevant,
Biff McGuire and Robert Williams
Staff Members Present: Police Chief Robert Finn, Deputy Fire Chief Bryan Thomas,
Police Services Divisional Assistant Melissa Mensch, Finance Director Sharen Jackson,
Finance Assistant Director— Sean Leonard
Contractors and Consultants Present: None Present
Agenda Item No. 1. Call to order.
The July 13, 2010 CCPD Meeting was called to order by Martin Schelling at 7:04 p.m.
Agenda Item No. 2. Executive Session:
A. Section 551.072: Deliberation Regarding Real Property
1. Discussion of real property regarding the site options for the North DPS Training
Tower.
Martin Schelling announced the Crime Control and Prevention District Board would be
going into executive session; executive session began at 7:06 p.m.
Mr. Schelling announced the end of the executive session; executive session ended at
7:47 p.m.
Agenda Item No.3 Reconvene:
No action necessary on items discussed in executive session.
Agenda Item No. 4. Public Forum:
Mr. Schelling opened the Public Forum; no one present.
Agenda Item No. 5. Administrative Comments:
A. CCPD Sales Tax Update
An update on sales tax collections was given by Sharen Jackson. Included in the meeting packet
was the most recent sales tax report. Ms. Jackson advised May sales were the most recent
collections on the report and that May 2010 sales tax collections are up 6% compared to May
2009 sales tax collections. Year -to -date sales tax collections are 2.7 million, when compared to
FY2009 sales tax collections of 2.9 million, collections are 4.8% less year -to -date. Ms. Jackson
City of Southlake
Crime Control Prevention District Meeting
07/13/2010
reminded the Board of a 5% budgeted reduction which puts sales tax collections right in line with
the anticipated budgeted amounts. Ms. Jackson addressed a question from the Board.
B. Update on North DPS Training Facility
Mr. Finn advised the Board that staff is currently working with RPGA on alternative designs for
the North DPS Training Tower.
Consent Agenda:
Agenda Item No. 6. Consent
A. Approve the minutes of the Crime Control and Prevention District Board Meeting held
on April 13, 2010.
A Board Member requested the changes below:
1. Item 5. B Change spelling of Grahm to Graham
2. Item 6. A Change April 13` 2010 to January 12` 2010
3. Item 7. A Add an apostrophe to the word "Boards" in the 6 line of paragraphs 1 and 3
A motion was made to approve the minutes of the April 13, 2010 CCPD meeting, with the
changes above incorporated.
Motion: Williams
Second: McGuire
Ayes: Sturtevant, McGuire, Williams, Powers, McMillan, Schelling
Nays: None
Approved: 6 -0
Regular Agenda:
Agenda Item No. 7. Discussion:
A. Discuss FY2011 Operating Budget and CIP
The Board's meeting packet included a Next Year Budget Detail Report. Mr. Finn briefed the
Board on all the budget items listed in the budget report. Brief discussions took place in regards
to the items listed in the FY2011 Operating Budget and CIP. The items discussed included:
Town Square Detail, cost for CCPD Annual Report, K -9 Unit and Patrol Rifles for the School
Resource Officers. Mr. Finn asked the Board about improvements needed for the DPS Central
Headquarters Facility and the Board's thoughts on funding the improvements; a brief discussion
took place.
Board Member Schelling commented on the North DPS Training Tower.
Mr. Schelling announced that there would be an August 2010 meeting to adopt the budget.
Agenda Item No. 8. Consider: (no items to consider)
Agenda Item No. 9. Adjournment:
Mr. Schelling entertained a motion to adjourn.
City of Southlake
Crime Control Prevention District Meeting
07/13/2010
Motion: McGuire
Second: Williams
Ayes: Sturtevant, McGuire, Williams, Powers, McMillan, Schelling
Nays: None
Approved: 6 -0
Meeting adjourned at 8:28 p.m.
7)' 'n' }i Martin Schelling, President
Melissa Mensch, Secretary