2004-08-25 LB Meeting
i
LIBRARY BOARD: Wednesday, August 25, 2004
LOCATION: Southlake Town Hall - Public Library, Suite 130
1400 Main Street * Southlake, Texas 76092
TIME: 7:00 p.m.
REGULAR SESSION:
1. Call to Order.
REPORTS:
2. Administrative Comments.
A. Board Member Orientation
B. Librarian's Report:
1. Library Statistics.
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Library Board and will be
enacted with one motion. There will be no separate discussion of items unless a Board
member or citizen so requests, in which the item will be removed from the general order of
business and considered in normal sequence.
3. Approval of the Minutes from the July 28, 2004 Library Board Meeting.
REGULAR AGENDA:
4. Public Forum.
5. Consider: No Consider Items on this Agenda
6. Discussion:
A. Review of Southlake Public Library Ten Year Strategic Plan
B. Possibility of Coffee Service in Library
C. Friends of the Southlake Library Update.
D. North Texas Regional Library System Update.
E. Presentation - Ordering/Processing/Invoicing Materials in the Library - Nancy Roper
7. Other Items - No Other Items on This Agenda.
Adjournment.
Library Board Meeting
August 25, 2004
Page 2 of 2
CERTIFICATE
I hereby that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas on Friday, August 20, 2004 at 6:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
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If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at 817-481-1490 and reasonable
accommodations will be made to assist you.
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 SOUTHLAKE PUBLIC LIBRARY BOARD MEETING
2 Southlake Public Library
3 1400 Main Street, Suite 130
4 Southlake, Texas 76092
5
6 August 25, 2004
7
8 MINUTES
9
10 Library Board Members - C. D. Peebles, Chair; Peggy Firestone, Vice Chair; Penny Pannell;
11 Liz Jackson; Lori Burr; Jean Anne Hamm; Charlene Wiersum.
12
13 Staff Members Present -Kerry McGeath, Library Administrator, Maria Cameron, Jesse
14 Ephraim
15
16 Agenda Item No. 1, Call to Order - Chair, C.D. Peebles, called the meeting to order at 7:00 p.m.
17
18 Agenda Item No. 2, Librarians report - Given later in the meeting.
19
20 CONSENT AGENDA:
21
22 Agenda Item No. 3 Approval of the Minutes from the July 28, 2004 Library Board Meeting
23
24 Minutes were approved at this time.
25
26 REGULAR AGENDA:
27
28 Agenda Item No. 4, Public Forum -
29 Chair Peebles opened the public forum at 7:05 p.m. As there were no requests to speak,
30 Chair Peebles closed the public forum at 7:06 p.m.
31
32 Agenda Item No. 5, Consider - No items to consider.
33
34 Agenda Item No. 6A, Discussion - Review of the Ten Year Strategic Plan.
35 Mr. McGeath sent an informational packet to all the Board members. Mr. Peebles
36 commented that the one and three year items were already addressed. He felt that the longer
37 term big issues needed to be discussed. He was concerned about whether or not the Library
38 would have a stand alone facility and about interaction with the City Council. He was also
39 concerned about whether this facility would serve our needs for the longer term. Discussion
40 ensued concerning various possibilities. Mr. McGeath commented that this location would hold
41 about 50,000 items. Our ultimate goal is to acquire 3 items per capita, which at build out would
42 be about 90,000 items. With additional shelving the Library can hold approximately 70-80,000
43 items which calculation includes accounting for weeding. This means we have about 5 years
44 before space becomes a critical issue. There was some discussion about using the space vacated
45 by the Courts and the County office if they moved to a DPS facility. Discussion also ensued
Southlake Library Board Meeting Minutes - September, 22 2004 Page I of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 about the population and demographic growth of Southlake. Mr. McGeath will have a space
2 analysis for the next meeting to help facilitate creating options for growth.
3 Agenda Item No. 613, Discussion - Possibility of coffee service inside the Library.
4 We would buy Starbucks coffee and cups and other condiments from an approved vendor
5 as if they were supplying an office. We have experimented with drinks in the Library for the last
6 couple on months and have had no problems. We would place the coffee on the top of the old
7 card catalog so the little children couldn't reach it, although there will be teens who want to drink
8 coffee. There are more spills on books from folks reading materials at home than really happen
9 in the library. The vendor supplies the brewer and air pots free and then we buy the coffee. For
10 the next month's meeting Mr. McGeath will get some prices from approved vendors and will
11 look for sponsors. Sponsors will donate money to us to be spent on coffee for a month. We
12 would like to have Starbucks for the name recognition value.
13
14 Agenda Item No. 6C, Discussion - Friends of the Southlake Library Update.
15 There is no update at this time.
16
17 Agenda Item No. 6D, Discussion - North Texas Regional Library System Update.
18 The grant from NTRLS is $3,500. $2,000 will be reserved for the Youth Programs for
19 the Summer Reading Club. $1,000 will be used for the Marketing Program for the Library and
20 the last $500 will be used for supplies for the Marketing Program.
21
22 Agenda Item No. 6E, Discussion - Presentation - Ordering/Processing/Invoicing Materials in the
23 Library - Nancy Roper
24 This presentation was delayed until another meeting.
25
26 Agenda Item No. 2, Librarian's report -
27 Mr. McGeath reported that circulation statistics were 16,761 for July which is the second
28 highest month we have ever had. June (18,142) was the highest month we have ever had. The
29 June statistics were a direct result of the Summer Reading Club. To date the Library has
30 circulated nearly 100,000 items which is the goal for the fiscal year. Library cards were up to
31 10,364, which is a 23% increase. 44% of the population now has cards (based on a population
32 of 25,000.) The number of cards includes non-resident cards, which is a minor number of the
33 cards issued. Grapevine reports that their circulation is down 5% because Colleyville and
34 Southlake residents are now using their libraries. Our customer service is much better than other
35 area libraries.
36 In the past the emphasis was on youth materials. We have strengthened the adult
37 collection and the statistics on that collection have increased proportionally to the youth
38 materials even with the increase in youth materials because of the Summer Reading Club. This
39 shows that the parents are checking more materials out when they bring in their children. Mr.
40 Peebles wanted to know if there are more adults coming in without children compared to 1 year
41 ago. Mr. McGeath and Mrs. Cameron both agreed that there are. Computer use is up in the
42 adult area. Last year we had 140 people use the computers in July and this year the July number
43 is 415. Computer use is up 120%.
44 There was a big increase in attendance at story times from June to July. We are up 17%
45 for the year. When new story times are added, we will review whether or not this increase the
46 attendance figures and make necessary adjustments, if needed.
Southlake Library Board Meeting Minutes - September, 22 2004 Page 2 of 2
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE LIBRARY BOARD
1 We had an increase in volunteer hours. The majority of the hours are from teen court
2 youth with NCL volunteers and high school students who want to do their community service
3 hours making up the balance.
4 The collection is about 45,000. The linear foot build out analysis is conservatively
5 estimated at 70,000 items.
6 The first visitation on the budget was at City Council last night. Carolyn Morris asked if
7 we actively pursue grants, which we do. The next reading will be at the next City Council
8 meeting. At this point, the 2 new half time positions are in the budget, which Mr. Campbell gave
9 the Library. We would test Sunday hours for a few months to see how things would work. Then
10 is something wasn't working, we could stop. However if all worked, then we would continue
I I with the Sunday hours.
12
13 Agenda Item No. 7, Other Items -
14 No other items on the agenda.
15
16 Agenda Item No. 8, Adjourn - Mr. Peebles adjourned the meeting at 9:00.
17
18 ATTEST:
19
20
21 C.D. e es
Southlake Library Board Meeting Minutes - September, 22 2004 Page 3 of 3