Item 4ICITY OF
SO THLAKE
MEMORANDUM
(December 6, 2011)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve agreement with Facility Solutions Group to upgrade
the remaining decorative fixtures at three intersections of
State Highway 114 in the amount of $57,512
Action
Requested: Approve agreement with Facility Solutions Group to upgrade the
remaining decorative fixtures at three intersections of State
Highway 114 in the amount of $57,512
Background
Information: When State Highway 114 was reconstructed about 10 years ago,
the City of Southlake chose to upgrade the signal poles and lighting
at the major intersections. Because the decorative signal poles and
light fixtures at the street crossings do not conform to TXDOT
standards, the City is responsible for the maintenance and repair of
the intersection lighting at these street crossings. The original
fixtures have plastic globes that melt on contact with the bulb
contributing to premature failure of the fixture. The photos below
show that the clarity of the globes has diminished as well.
Last year the light fixtures at the Carroll /114 intersection were
replaced to evaluate the new fixtures. The pictures below illustrate
the old and new fixtures. On the surface the new fixtures look
similar to the original but the new fixtures have an induction light
source instead of metal - halide and the globes are made of glass
rather than plastic.
There are thirty -six (36) remaining light fixtures to be replaced at
the Dove, White Chapel, and Kimball intersections along state
highway 114. The proposal from Facility Solutions Group provides
for the purchase and installation of all the light fixtures at these
intersections through the Buy Board cooperative purchasing
program in the amount $57,512. The replacement of these light
fixtures will provide long term solution to the maintenance issues
we have had with the old fixtures.
Financial
Considerations: Funding for this project is available from in the FY 2012 operating
budget of the Street Division.
Strategic Link: The award of this service contract links to the city strategy map
relative to the focus area of Infrastructure. The specific corporate
objective is investing to provide high quality public assets.
Citizen Input/
Board Review: N/A
Legal Review: None
Alternatives: The City Council may approve or deny the agreement to replace
the light fixtures at the Dove, White Chapel, and Kimball
intersections on State Highway 114.
Supporting
Documents: Proposal from the Facility Solutions Group for lighting replacement
Staff
Recommendation: Approve agreement with Facility Solutions Group to upgrade the
remaining decorative fixtures at three intersections of State
Highway 114 in the amount of $57,512
Staff Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works — Operations
Original light fixtures at the Kimball /114 intersection
New light fixtures at the Carroll /114 intersection
ArArrr
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FACILITY SOLUTIONS GROUP
November 2, 2011
lighting> electrlcal> energy
technology ? signs
Mr. Joe Walsh
City of Southlake
1400 Main Street
Southlake, Texas 76042
Reference: Street Lighting Upgrade Buyboard #382 -11
FSG Electric respectfully submits the following amount for the requested electrical installation as outlined
below. Price Includes: Labor, Materials, Equipment and Supervision
Inclusions:
• Remove and Recycle Thirty Six (36) existing street fixtures
• Furnish and install Thirty Six (36) 85 watt induction fixtures Model # GVU- 085QL -MT-
B-5-N-S
• Furnish required lift equipment
Proposal Amount: $57,512.00
Exclusions:
• Sales Tax (if applicable)
Clarifications: These fixtures will be installed at the intersections of 114 and White Chapel, Dove, and
Kimbell.
Please feel free to contact me if you need additional information or if you have any questions.
Thank you for the opportunity to earn your business,
GIenn Peeples
5532 Midway Road #7 Fort Worth, Texas 7017 (817) 834 Fax (817) 834 -0126
Vendor Contract Information Proposal Documents $ ' F
Vendor:
Facility Solutions Group
Address:
610 West Powell Lane
Austin, TX 78753
Phone:
(512) 835 -4971
Contact:
Mike Heins
Email:
mike h(o7fsg.com
Website:
www.fsgconnect.com
Federal ID:
74- 2942835
Accepts RFQs: Yes
Contract: Outdoor Street Lighting #382 -11
Effective Date: 9/1/2011
Expiration Date: 8/31/2014
Payment Terms: Net 30 days
Delivery Days: 60
Shipping Terms: Freight prepaid by vendor and added to invoice
Freight Terms: FOB Shipping Point
Ship Via: Common Carrier
Quote Reference Number:
382 -11
Regions Served: All Texas Regions
States Served: Arizona, Colorado, Illinois, Indiana, Kansas, Missouri, New Jersey, New
Mexico, Oklahoma, Texas
Vendor Exceptions: Orders over $5000.00 will be FOB Destination
Return Policy: 35% restocking fee on standard items, no returns on custom orders.
Additional Dealers: San Antonio TX, Shawnee KS, Placentia CA, Perth Amboy NJ, Denver
Co, Albuquerque NM, Phoenix AZ, Dallas TX, Houston TX, Corpus
Christi TX, Ft. Worth TX, Bensenville IL, Indianapolis IN
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