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Item 4CCITY OF SOUTHLAK- MEMORANDUM (December 6, 2011) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Subject: Award construction contract for TW King Ground Storage Tank Repair and Painting to MK Painting, Inc. in the amount of $698,100.00 Action Requested: Award construction contract for TW King Ground Storage Tank repair and painting to MK Painting, Inc in the amount of $698,100.00. Background Information: The TW King Ground Storage Tank is located at 3655 TW King Road. The tank has been in operation since 1999 and has required little maintenance to this point. In February of this year, the base of the tank began leaking and an underwater inspection video of the interior of the tank was conducted to determine the source of the leakage and the condition of the tank. The inspection video showed that the leakage was around the base of the stand pipe and a temporary plug was installed to stop the leakage. Corrosion repairs are needed as well as a fresh coat of protective paint. The exterior of the tank will also be repainted as part of this contract. Eight (8) bids were received on November 15, 2011. The bids have been reviewed by Cheatham & Associates and the City Staff and are tabulated as follows: BIDDER BID AMOUNT ALTERNATE BID MK Painting, Inc. $698,100.00 $698,100.00 LC United Painting Co. $698,700.00 $706,700.00 Utility Service Co., Inc. $748,500.00 $740,500.00 Blastco Texas, Inc. $755,550.00 $730,550.00 Classic Protective Coatings $760,150.00 $772,150.00 NG Painting, LP $786,100.00 $786,100.00 TMI Coating, Inc. $929,000.00 $924,000.00 Caldwell Tanks $1,018,500.00 $1,033,500.00 The recommended contract award amount for the base bid is $698,100.00. The base bid price is for accessing the tank via the existing manway. The alternate bid price is for accessing the tank via cutting a new section which the City desires not to do. The repainting and repairs of the TW King Ground Storage Tank are anticipated to begin in December 2011. The repairs and repainting shall be completed by April 18, 2012. Financial Considerations: The funding for this project is within the budget amount allocated from the fiscal year 2012 Capital Improvements Projects Utility Fund. Strategic Link: The award of this service contract links to the city's strategy map relative to the focus areas of Infrastructure. The specific corporate objective that is met by this contract is: provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: This standard construction contract has been previously reviewed by the City Attorney. Alternatives: The City Council may approve or deny the contract to MK Painting, Inc. for the repair and repainting of the TW King Ground Storage Tank. Supporting Documents: Recommendation Letter Bid Tabulation Location Map Staff Recommendation: Award construction contract for TW King Ground Storage Tank repair and painting to MK Painting, Inc in the amount of $698,100.00. Staff Contact: Robert H. Price, P.E., Director of Public Works Gordon Mayer, P.E., Deputy Director of Public Works Chuck Kendrick, Deputy Director of Public Works -- Operations Alex Ayala, P.E., Civil Engineer III_ NEEI._SCHAFFER = Solutions you can build upon November 17, 2011 Mr. Gordon Mayer City of Southlake 1400 Main St., Suite 270 Southlake, TX 76092 Re: Project No. NS- C2000.000 City of Southlake Cheatham & Associates consulting engineers - surveyors - planners As advertised, bids for the referenced project were received, opened and read publicly at 2:00 o'clock P.M., November 15, 2011. The low bidder for this project is: M. K. Painting, Inc. 4157 Seventh Street Wyandotte, MI 48192 We have reviewed their bid proposal and discovered a math error in their bid. This resulted in an increase in their bid of $18,000.00. However they are still the low bidder. We have contacted references and determined that they have performed well on previous projects. Therefore, we recommend award of the contract to M.K. Painting in the amount of $698,100. We have enclosed a bid tabulation for your use. If we may be of further service in this matter, please advise. Respectfully, Eddie Cheatham, P.E. F:\WORD\Southiake\Recommend.award-Rev.wpd Enclosure: Bid Tabulation Contractor /Bidder's Reference Check ARLINGTON • DALLAS • FORT WORTH • HOUSTON engineers • planners • surveyors • environmental scientists • landscape architects 2233 Avenue J, Suite 107 • Arlington, TX 76006 • phone 817- 548 -0696 • fax 817 - 265 -8532 • www.neel- schaffer.com O O O O CD 0 N coi Z O r W N � w a. Lf Q 0. 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