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Item 4A1SPECIAL CITY COUNCIL MEETING MINUTES: August 23, 2011 LOCATION :1400 Main Street, Southlake, Texas 76092 City Council Chambers CITY COUNCIL PRESENT : Mayor John Terrell, Mayor Pro Tem Brandon Bledsoe, Deputy Mayor Pro Tem Pamela Muller and Councilmembers Carolyn Morris, Martin Schelling, Jeff Wang and Al Zito. CITY COUNCIL ABSENT : None. STAFF PRESENT : City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager/Director of Public Safety Jim Blagg, Assistant to the City Manager Alison Ortowski, Communication and Websites Manager Pilar Schank, Director of Economic Development Greg Last, Director of Finance Sharen Jackson, Director of Human Resources Stacey Black, Director of Information Technology Dale Dean, Director of Planning and Development Services Ken Baker, Planner I Lorrie Fletcher, Chief of Fire Services Mike Starr, Assistant Chief of Fire Services Wade Carroll, Interim Chief of Police Services Rusty Daniels, Director of Community Services Chris Tribble, Deputy Director of Community Services Kari Happold, Deputy Director of Community Services/Librarian Kerry McGeath, Director of Public Works Robert Price, City Attorneys E. Allen Taylor and Bryn Meredith, and City Secretary Alicia Richardson. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Terrell at 5:39 p.m. 2. INVOCATION Mr. Zack Polyak with Southlake Baptist Church gave the invocation. Mayor Terrell led the pledge of allegiance. 3. ORDINANCE NO. 880-B – REVISIONS TO CHAPTER 9.5 OF THE CITY OF SOUTHLAKE’S CITY CODE, ARTICLE IV – GAS AND OIL WELL DRILLING AND PRODUCTION. Director of Planning and Development Services Ken Baker provided Council with an overview of the proposed changes discussed at the August 16, 2011 City Council meeting. He also provided a review of the topics previously discussed for the REGULAR CITY COUNCIL MEETING MINUTES, August 23, 2011 Page 1 of 4 ordinance. Mr. Baker informed Council the setback discussion would be discussed at the September 6, 2011 City Council meeting. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor Terrell at 9:17 p.m. Mayor Terrell announced that City Council would move into Executive Session. EXECUTIVE SESSION Mayor Terrell announced that City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with the city attorney; Section 551.072, deliberation regarding real property; and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:52 p.m. Executive Session began at 7:03 p.m. and concluded at 9:13 p.m. RECONVENE Mayor Terrell reconvened the special meeting at 9:17 p.m. and asked if any action was necessary from Executive Session. There was no action needed as a result of Executive Session. Mayor Terrell moved to Item 4. 4. FISCAL YEAR PROPOSED BUDGET – STRATEGIC INVESTMENTS AND CAPITAL BUDGET City Manager Shana Yelverton summarized the presentation outline Council would receive from staff. Ms. Yelverton provided a budget summary of the proposed Fiscal Year 2012 budget. Council received a presentation from the Chair of each performance cabinet—Safety and Security was presented by Mr. Thatcher; Mobility and Infrastructure was presented by Director of Economic Development Greg Last; Quality Development was presented by Assistant City Manager/Director of Public Safety Jim Blagg; Partnership was presented by Director of Planning and Development Services Ken Baker; Volunteerism was presented by Chief of Fire Services Mike Starr; and Performance Management and Service Delivery was presented by Director of Information Technology Dale Dean. Assistant to the City Manager Alison Ortowski provided Council with an overview of the Capital Budget. Director of Public Works Bob Price presented the proposed public works projects and Director of Community Services Chris Tribble presented the proposed park projects. REGULAR CITY COUNCIL MEETING MINUTES, August 23, 2011 Page 2 of 4 5A. EXECUTIVE SESSION This item was discussed earlier in the meeting. 5B. RECONVENE Executive Session was discussed earlier in the meeting. 6. CONSENT AGENDA (Items 6A-B) Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Terrell read the Consent Agenda items into the record. 6A. APPROVE AN AMENDMENT TO THE TEXAS DEPARTMENT OF TRANSPORTATION LOCAL PROJECT FUNDING AGREEMENT FOR THE FM 1709 MEDIAN PROJECT IN THE AMOUNT OF $57,313.10 6B. RESOLUTION NO. 11-041, ANNUAL REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATEGIES In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATGIES. A motion was made to approve the consent agenda. Motion: Bledsoe Second: Morris Ayes: Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito Nays: None Approved: 7-0 7. MEETING ADJOURNED. Mayor Terrell adjourned the meeting at 11:03 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. ______________________________ John Terrell Mayor REGULAR CITY COUNCIL MEETING MINUTES, August 23, 2011 Page 3 of 4 ATTEST: ______________________________ Alicia Richardson, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, August 23, 2011 Page 4 of 4