2011-11-01 CITY OF
S OUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: November 1, 2011
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Brandon Bledsoe,
Deputy Mayor Pro Tem Pamela Muller and Councilmembers Carolyn Morris, Martin
Schelling, Jeff Wang and Al Zito.
CITY COUNCIL ABSENT: None
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager /Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Communication and Websites Manager Pilar Schank,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kerry McGeath, Director of Economic Development Greg Last, Director of Finance
Sharen Jackson, Director of Planning and Development Services Ken Baker, Planner II
Richard Schell, Chief of Fire Services Mike Starr, Interim Chief of Police Services Rusty
Daniels, Director of Public Works Bob Price, Deputy Director of Public Works Gordon
Mayer, City Attorney E. Allen Taylor, City Secretary Alicia Richardson and Deputy City
Secretary Tara Brooks.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:40 p.m.
2. INVOCATION
Mr. Clayton Reed with Southlake Baptist Church gave the invocation. Mayor Terrell led
the pledge of allegiance.
3. CAMP SUMMER OAKS PROGRAM RECOGNITION AND PROCLAMATION
Mayor Terrell recognized and presented Ms. Rosemary Hutchins and Ms. Monica
Hutchins with a proclamation for their dedicated service to Camp Summer Oaks.
4. OVERVIEW OF THE LEADERSHIP SOUTHLAKE PROGRAM BY DANA
DAVIS, SOUTHLAKE CHAMBER OF COMMERCE
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Mr. Dana Davis, Southlake Chamber President, presented item to Council.
5. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION
Mayor Terrell reviewed the consent agenda items and asked Council if they would have
any objection to receiving a presentation on Items 9B —sign variance for Walmart
Neighborhood and 9C —tree conservation /mitigation plan at 3100 East Southlake
Boulevard. Mayor Terrell recommended moving both items to the consent agenda if
Council does not have any questions on either item. There was no objection from
Council to receive a presentation.
Director of Planning and Development Services Ken Baker presented Item 9B and was
available to answer questions from Council.
Applicant representative Gregg Oltman with RHA Architects of Dallas was available to
answer questions from Council.
Council, staff and applicant discussed the proposed cabinet style sign for
"Neighborhood Market ". Council requested the applicant change the Neighborhood
Market sign to reflect channel lettering at a height of 30 ".
Mr. Oltman advised that he would forward Council's recommendation to Walmart.
There was a consensus of Council to move Item 9B to the consent agenda.
Director of Planning and Development Services Ken Baker presented Item 9C and was
available to answer questions from Council.
Applicant representative Marc Rothwell with NorthGate Constructors of Irving was
available to answer questions from Council.
Council, staff and applicant discussed the proposed easement, drainage and caliper
inches identified in the proposed tree conservation /mitigation plan.
There was consensus of Council to move Item 9C to the consent agenda.
Council member Zito inquired about Item 4D— permit to allow public display of
roundabout renderings in Town Hall lobby. Council member Zito asked if the renderings
would conflict with the Festival of Trees.
Director of Community Services advised that the photo renderings would be placed in a
manner that would not obstruct the Festival of Trees.
REGULAR SESSION:
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1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6:31
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with the city
attorney; Section 551.072, deliberation regarding real property; Section 551.074,
deliberation regarding personnel matters; and Section 551.087, deliberation regarding
economic development negotiations. City Council adjourned for Executive Session at
6:31 p.m. Executive Session began at 6:45 p.m. and concluded at 7:50 p.m.
2B. RECONVENE
Mayor Terrell reconvened the regular meeting at 8:05 p.m. and asked if any action was
necessary from Executive Session. There was no action needed as result of Executive
Session.
3. REPORTS
A. Mayor's Report —
Update of upcoming meetings and events
Mayor Terrell announced upcoming meetings and events. Mayor Terrell also
announced the following:
• Timarron Owners Association celebrated their 20 anniversary on Sunday,
October 31.
• Constitutional Amendment Election will be held on November 8, 2011. Early
voting is being conducted and will conclude on November 3, 2011. Election
information can be located on the City's website.
Council member Al Zito informed the public and Council of the upcoming Naturally
Sweet event being held on Saturday, November 5. The fundraiser benefits the Bob
Jones Nature Center.
B. City Manager's Report —
2011 Citizen Survey
Assistant to the City Manager Alison Ortowski announced that the 2011 Citizen Survey
is underway and available on the City's website. Citizens enrolled in the Connect City
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phone system received a message regarding the 2011 Citizen Survey. The survey will
run through the month of November.
C. Senior Advisory Commission
There was no presentation for this item. A written report was provided to City Council.
4. CONSENT AGENDA (Items 4A -G) Consent Agenda items are considered to be
routine by the City Council and are enacted with one motion. Mayor Terrell read
the Consent Agenda items into the record.
4A. APPROVE THE MINUTES FROM THE OCTOBER 18, 2011 CITY COUNCIL
MEETING.
4B. APPROVE CHANGE ORDER NO. 1 WITH WILSON CONTRACTOR SERVICES
FOR THE 20 -INCH WATER LINE ALONG S.H. 114 FROM NORTH WHITE
CHAPEL BOULEVARD TO TOWN SQUARE IN THE AMOUNT OF
$143,219.59.
4C. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4D. APPROVE A PERMIT FOR THE SOUTHLAKE ARTS COUNCIL TO ALLOW
PUBLIC DISPLAY IN THE TOWN HALL LOBBY AREA OF THE RENDERINGS
OF THE SCULPTURES THAT WILL BE INSTALLED IN FOUR CITY
ROUNDABOUT INTERSECTIONS.
4E. APPROVE SELECTION OF AN ARTIST AND ART CONCEPT FOR A BAS
RELIEF IN NORTH PARK.
4F. RESOLUTION NO. 11 -049, APPROVE THE TERMS AND CONDITIONS OF A
PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT AND STIMULATE
BUSINESS AND COMMERCIAL ACTIVITY IN THE CITY; AUTHORIZE THE
MAYOR TO EXECUTE AN AMENDED AGREEMENT WITH SOUTHLAKE
LAND HOLDINGS, L.P., A TEXAS LIMITED PARTNERSHIP, BY SOUTHLAKE
LAND HOLDINGS GP, L.L.C. A TEXAS LIMITED LIABILITY COMPANY, ITS
GENERAL PARTNER FOR SUCH PURPOSES; AND PROVIDE AN
EFFECTIVE DATE.
4G. ORDINANCE NO. 480 -605 (ZA10 -067), 1 READING, ZONING CHANGE AND
SITE PLAN FOR WATERMERE MEDICAL PLAZA ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, SLAYTON ADDITION, SOUTHLAKE,
TARRANT COUNTY, TEXAS AND BEING LOCATED AT 2813 WEST
SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: SF-
- 1A — SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: 01 —
OFFICE DISTRICT. SPIN NEIGHBORHOOD #11. THIS ITEM WAS
PREVIOUSLY TABLED AT THE AUGUST 2, AUGUST 16, SEPTEMBER 6,
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SEPTEMBER 20, OCTOBER 4, AND OCTOBER 22, 2011 CITY COUNCIL
MEETINGS. THE APPLICANT HAS REQUESTED TO INDEFINITELY TABLE
THIS ITEM.
A motion was made to approve the consent agenda to include Items 9B and 9C, noting
the following: Item 9B - approving 30" channel lettering for the "Neighborhood Market"
sign and allowing Walmart the opportunity to respond differently; and Item 9D [sic] 9C -
approving twelve (12) 6" cathedral live oak trees in lieu of the twelve (12) 3" trees
identified in staff's presentation.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Terrell, Schelling, Zito, Wang
Nays: None
Approved: 7 -0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Terrell opened the public forum and asked for anyone wishing to address the
Council to come forward. There being no one wishing to speak, Mayor Terrell closed
the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480 -608 (ZA11 -045), 2 READING, ZONING CHANGE AND
SITE PLAN FOR CORNERSTONE BUSINESS PARK ON PROPERTY
DESCRIBED AS LOTS 1R, BLOCK 4, CORNERSTONE BUSINESS PARK
ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS AND BEING
LOCATED AT 500 SOUTH NOLEN DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: 1 -1 — LIGHT INDUSTRIAL ZONING DISTRICT. REQUESTED
ZONING: S -P -1 - DETAILED SITE PLAN ZONING DISTRICT. SPIN
NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Planner II Richard Schell presented item and was available to answer questions from
Council. Mr. Schell's review included the future land use designation, current zoning for
property, and proposed site plan. The Planning and Zoning Commission approved the
request by a vote of 4 -0, subject to site plan review summary No. 2, dated September
30, 2011. City Council approved the first reading of Ordinance No. 480 -608 at their
meeting on October 18, 2011.
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Applicant representative Mark Stahl with Construction Management Advisory of Garland
was available to answer questions from Council. Mr. Stahl commented that applicant
has no concern with installing a 5' sidewalk.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
There being no one wishing to speak, Mayor Terrell closed the public hearing.
A motion was made to approve Ordinance No. 480 -608 (ZA11 -045), zoning change and
site plan for Cornerstone Business Park, noting that the sidewalk segment shall be 5'
and subject to site plan review summary No. 3, dated October 12, 2011.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Terrell, Schelling, Zito, Wang
Nays: None
Approved: 7 -0
6B. ZA11 -047, SITE PLAN FOR STONE LAKES COMMON AREA PERGOLA ON
PROPERTY DESCRIBED AS COMMON AREA NO. 3, STONE LAKES PHASE
I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND BEING LOCATED AT 1101 STONE LAKES DRIVE, SOUTHLAKE,
TEXAS. CURRENT ZONING: R -PUD — RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC HEARING
APPROVED
Planner II Richard Schell presented item and was available to answer questions from
Council. Mr. Schell's review included the future land use designation, existing land use,
and proposed elevations. The Planning and Zoning Commission approved the request
by a vote of 6 -0, subject to staff report dated October 20, 2011.
Council did not have any questions for the applicant.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
There being no one wising to speak, Mayor Terrell closed the public hearing.
A motion was made to approve ZA11 -047, site plan for Stone Lakes common area,
subject to staff report dated October 21, 2011.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Terrell, Schelling, Zito, Wang
Nays: None
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Approved: 7 -0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480 -609 (ZA11 -048), 1 READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR WESTWYCK HILLS PHASE II ADDITION ON
PROPERTY DESCRIBED AS LOT 3R, JOHN CHILDRESS NO. 253 ADDITION,
AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND CURRENTLY ADDRESSED AS 1581 RANDOL MILL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: SF -1A — SINGLE FAMILY
RESIDENTIAL DISTRICT. REQUESTED ZONING: R -PUD — RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #5. (IF
APPROVED AT FIRST READING, A PUBLIC HEARING WILL BE HELD
NOVEMBER 15, 2011.)
APPROVED
Planner II Richard Schell presented item and was available to answer questions from
Council. Mr. Schell's review included the future land use designation, current zoning for
property, development plan, development proposal, tree preservation plan, existing plat,
and plat revision. The Planning and Zoning Commission approved the request by a
vote of 7 -0, subject to development plan review summary No. 2, dated October 13,
2011.
Council did not require a presentation from the applicant.
A motion was made to approve Ordinance No. 480 -609 (ZA11 -048), first reading for the
zoning change and development plan for Westwyck Hills Phase II, subject to the
development plan review summary No. 2, dated October 13, 2011.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Terrell, Schelling, Zito, Wang
Nays: None
Approved: 7 -0
7B. ORDINANCE NO. 480 -611 (ZA11 -052), 1 READING, ZONING CHANGE AND
CONCEPT PLAN FOR PALAZZO RESIDENCE ON PROPERTY DESCRIBED
AS TRACT 4D AND 4D01, F. THROOP SURVEY ABSTRACT NO. 1511,
SOUTHLAKE, TARRANT COUNTY, TEXAS AND BEING LOCATED AT 1931
NORTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: AG
- AGRICULTURAL DISTRICT. REQUESTED ZONING: SF -2 - SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #4. (IF APPROVED AT
FIRST READING, A PUBLIC HEARING WILL BE HELD NOVEMBER 15,
2011.)
APPROVED
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Planner II Richard Schell presented item and was available to answer questions from
Council. Mr. Schell's review included the future land use designation, current zoning for
property, concept plan and renderings of proposed residence and barn. Mr. Schell
informed Council there is a variance case before the Zoning Board of Adjustment to
allow an accessory building to be located forward of the principal residence. The
Zoning Board of Adjustment at their October 27, 2011 meeting tabled the case to
November 10, 2011. Mr. Schell noted that Section 34.1d of the zoning ordinance
states: all enclosed sheds and stables for animals as provided under the terms of this
subsection shall be placed a minimum of twenty -five (25) feet from the boundary of any
adjoining lot or tract which is zoned in a residential category while fences and corrals
may be placed at the property line.
In response to Deputy Mayor Pro Tem Muller's question, Mr. Schell informed Council if
the zoning case is approved, an associated plat would combine two tracts into one and
the property would have a Golden Gate address.
Mr. Jim Palazzo, 416 Stockton Drive, was available to answer questions from Council.
In response to Mayor Terrell's question, Mr. Palazzo clarified that he will work with staff
to ensure the tree mitigation is finalized prior to second reading of the ordinance.
Mr. Palazzo informed Council that he meet with adjacent neighbors to discuss their
concerns — zoning change from Agricultural to SF -2 and variance for the accessory
building. Mr. Palazzo advised Council of two solutions related to the variance — remove
one or two trees and move residence forward or remove trees from behind the barn and
move the barn back. Mr. Palazzo commented that he does not wish to remove any
trees. A solution of the adjacent neighbor was to construct a 7 1 /2' masonry fence. Mr.
Palazzo informed Council he was not in a position to construct a masonry fence. Mr.
Palazzo commented that although he spoke with his neighbors, they did not reach an
agreement.
Mayor Terrell announced this item is not a public hearing, but in Tight of the comment
cards received he would allow public comments.
Mr. Frank Opalski, 1205 Golden Gate Drive, advised he is a board member of the Triple
C Homeowners Association. The Board was not aware of the request until last week.
The Board requests that Mr. Palazzo become part of the Triple C homeowner
association, abide by their bylaws and pay annual dues. The only entrance to Mr.
Palazzo's residence is through Triple C and Mr. Opalski commented that the
homeowner association should have ability to provide input on Mr. Palazzo's request.
Ms. Laura Means, 1421 Bay Meadows Drive, advised Council her residence is located
west of the proposed barn. Ms. Means commented that she and her husband met with
Mr. and Mrs. Palazzo to discuss proposed suggestions. The masonry wall was not the
only suggestion provided to Mr. and Mrs. Palazzo. To date, they have not come to an
agreement and Ms. Means is requesting Council table this item until the variance for the
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accessory building has been considered by the Zoning Board of Adjustment on
November 10, 2011 meeting.
City Attorney Allen Taylor commented that the current zoning permits the keeping of
livestock. The Council will have more control on the placement and usage of livestock
in a SF -2 zoning classification.
Mr. Glenn Means, 1421 Bay Meadows Drive, confirmed that he and his wife have not
been able to work out the differences with Mr. and Mrs. Palazzo. The primary concern
is the location of the barn.
Mayor Pro Tem Bledsoe clarified that Council is discussing the merits of the zoning
case. The variance for the accessory building will be considered by the Zoning Board of
Adjustment. Mayor Pro Tem Bledsoe asked Mr. Taylor to comment on the separation of
municipal authority and homeowner associations.
Mr. Taylor advised that Council is not authorized to participate or enforce any
homeowner association restrictions or regulations.
A motion was made to approve Ordinance No. 480 -611 (ZA11 -052), first reading,
zoning change and concept plan for Palazzo residence, subject to the revised concept
plan review summary No. 1, dated October 13, 2011 and tree mitigation agreement to
be negotiated with City staff.
Motion: Bledsoe
Second: Zito
Ayes: Bledsoe, Morris, Muller, Terrell, Schelling, Zito, Wang
Nays: None
Approved: 7 -0
7C. ORDINANCE NO. 480 -610 (ZA11 -057), 1 READING, ZONING CHANGE AND
SITE PLAN FOR GATEWAY CHURCH ADDITION ON PROPERTY
DESCRIBED AS LOT 1R, BLOCK 1, GATEWAY CHURCH ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
CURRENTLY ADDRESSED AS 2121 EAST SOUTHLAKE BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: CS — COMMUNITY SERVICE
DISTRICT. REQUESTED ZONING: S -P -1 DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD #8. (IF APPROVED AT FIRST READING, A PUBLIC
HEARING WILL BE HELD NOVEMBER 15, 2011.)
APPROVED
Director of Planning and Development Services Ken Baker presented item and was
available to answer questions from Council. Mr. Baker's review included the future land
use designation, current zoning for property, site specific zoning uses, site plan, and
fence exhibit. Staff received a request today from the applicant for an accessory
building (storage), not to exceed 3,000 square feet. The applicant has requested the
accessory building be administratively approved by staff. The Planning and Zoning
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Commission approved the request by a vote of 7 -0, subject to the site plan review
summary No. 1, dated October 13, 2011.
Council and staff discussed applicant's request.
Executive Session
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with the city
attorney. City Council adjourned for Executive Session at 9:17 p.m. Executive Session
began at 9:17 p.m. and concluded at 9:35 p.m.
Reconvene
Mayor Terrell reconvened the regular meeting at 9:38 p.m. and asked if any action was
necessary from Executive Session. There was no action needed as result of Executive
Session.
Applicant representatives Debra Perryman with Silver Oak Commercial Realty located
at 2805 Market Loop, Suite 100, Southlake and Joe Kerry with Mercury Radio Arts
located at 1133 Avenue the Americas, New York were available to answer questions
from Council.
Mayor Terrell informed Ms. Perryman and Mr. Kerry that Council did not receive
information in a timely manner that would allow them to thoroughly review their request.
Council and applicant representatives discussed the proposed accessory building,
traffic mitigation, location of dumpster, traffic mitigation, mechanical equipment to be
incorporated into the site elevations and required screening for equipment, requested
site specific uses, proposed fence exhibit, and renderings that will provide Council with
a visual of what is being proposed by the applicant.
Mayor Terrell announced this item is not a public hearing, but in Tight of the comment
cards received he would allow public comments.
Mayor Terrell announced the following citizens did not wish to speak, but asked that
their support be recorded for the record: Mr. Tom Moore, 1024 Alamo Drive; Mr. B.
Lloyd Raney, 209 Westwood Drive; and Yale and Pat, 2713 Brookshire Drive.
Mr. Mike Heath, 211 Westwood Drive, advised Council that his property abuts the
Gateway property. Mr. Heath spoke in support of the item and appreciated the
willingness of the applicant to provide screening for his neighborhood.
Ms. Pattie Minder, 223 Eastwood Drive, spoke in support of the item. Ms. Minder
advised Council that she discussed various concerns with the applicant. Ms. Minder
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informed Council that Mr. Chapman who abuts the south side of the property would like
a masonry fence.
Mr. Kenneth Horne, 1215 Ashmoore Court, wished to speak in opposition, but was not
present when Mayor Terrell called his name.
Ms. Perryman advised Council they were amenable to removing Number 8, 9 and 10
from the site specific zoning uses.
Mayor Terrell commented that staff would provide clarification of other uses similar to a
community facility (Number 11).
A motion was made to approve Ordinance No. 480 -610 (ZA11 -057), first reading,
zoning change and site plan for Gateway Church addition, noting that the applicant will
bring forward the following prior to the next meeting: alternative dumpster location that
will be in compliance with existing screening ordinances; a western building elevation
showing how the setback will be brought forth on the second floor for the additional
square footage; accessory building elevation detail and location proposals; traffic
mitigation plan to handle the historical traffic issues with alternative use times, noting
there is a median in place and to consider additional right -of -way to be granted to the
City on the southern property border; any potential changes in color scheme in vertical
improvements shall be brought forward to Council; potential mechanical items included
on roof shall be shown and proposed methods of screening in accordance with existing
ordinances; permitted uses No. 8, 9, and 10 noted in the report will be removed; staff
will bring forward a clarification of the uses under Item 11 in the report; applicant to
bring forward a more definitive Phase B fencing and stacking design and how Phase B
will be constructed in accordance with recommendations for masonry column spacing;
Phase A fence will have a revised plan to include masonry column components;
additional fencing proposal commitment in the event Village Center is constructed on
the southern border of the property and how it will be addressed; a lighting plan
regarding on and off timing of the existing parking lot lights and proposals for additional
screening on the perimeter of the property for said lights; and subject to the site plan
review summary No. 1, dated October 13, 2011.
Motion: Bledsoe
Second: Morris
Ayes: Bledsoe, Morris, Muller, Terrell, Schelling, Zito, Wang
Nays: None
Approved: 7 -0
Mayor Terrell announced that Council would move to Item 9A.
Council member Wang left the meeting at 10:34 p.m.
9A. CONSIDER APPROVAL OF PRO PLAYERS FOUNDATION'S REQUEST TO
DISPLAY SPONSOR VEHICLES ON PUBLIC PROPERTY FOR FUNDRAISING
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PURPOSES. (THIS ITEM WAS TABLED AT THE OCTOBER 4 AND 18, 2011
MEETING)
APPROVED
Director of Community Services Chris Tribble presented item and was available to
answer questions from Council. Mr. Tribble informed Council staff is preparing a draft
policy to handle future requests. Staff will be prepared to review the policy with Council
in January.
Applicant representative Ryan Bradley, 1256 Main Street, Suite 252, Southlake was
present to answer questions from Council.
In response to Mayor Terrell's question, City Attorney Allen Taylor confirmed that
Council can place a moratorium on filing of applications for any further events until the
policy has been approved by Council.
A motion was made to approve Pro Players Foundation's request to display sponsor
vehicles on public property during the period of December 17, 2011 — January 25, 2012
for fundraising purposes in connection with their event at the Hilton, details of event will
be disclosed to the public; vehicles will be located at the southwest corners of Fountain
and Grand adjacent to Rustin Park; and the placement of a 180 -day moratorium on any
requests for similar purposes.
Motion: Bledsoe
Second: Schelling
Ayes: Bledsoe, Morris, Terrell, Schelling
Nays: Muller, Zito
Not Present: Wang
Approved: 4 -2
Mayor Terrell announced that Council would move to Item 10A.
10A. ALARM FEES
Director of Finance Sharen Jackson presented item to Council and was available to
answer questions. Ms. Jackson's review included a survey of surrounding
municipalities and their fee structure, number of alarm calls in fiscal year 2011 and
revenue generated from alarm permits.
The consensus of Council was to continue with current practice.
8. RESOLUTIONS:
8A. RESOLUTION NO. 11 -048, APPOINT MEMBERS TO THE SOUTHLAKE
PARKS DEVELOPMENT CORPORATION AND ZONING BOARD OF
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Page 12 of 14
ADJUSTMENT. THIS ITEM WAS PREVIOUSLY TABLED AT THE OCTOBER
18, 2011 CITY COUNCIL MEETING.
NO ACTION
Mayor Terrell clarified with the City Secretary that the vacancies were not hindering the
boards from having a quorum.
Council directed the City Secretary to provide a consolidated list of all applications on
file with the City Secretary's Office. Council directed staff to advertise current openings
on MySouthlakeNews. Council will consider appointments at the next meeting.
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER APPROVAL OF PRO PLAYERS FOUNDATION'S REQUEST TO
DISPLAY SPONSOR VEHICLES ON PUBLIC PROPERTY FOR FUNDRAISING
PURPOSES. (THIS ITEM WAS TABLED AT THE OCTOBER 4 AND 18, 2011
MEETING.)
APPROVED
Council considered and took action on this item earlier in the meeting.
9B. CONSIDER SV11 -016, VARIANCE TO SIGN ORDINANCE NO. 704 -E, AS
AMENDED, FOR WAL -MART NEIGHBORHOOD MARKET LOCATED AT 2201
WEST SOUTHLAKE BOULEVARD.
This item was approved with the consent agenda.
9C. CONSIDER A TREE CONSERVATION /MITIGATION PLAN FOR A PORTION
OF LOT 2, BLOCK 2 GATEWAY PLAZA ADDITION, SOUTHLAKE, TEXAS,
BEING LOCATED AT 3100 EAST SOUTHLAKE BOULEVARD. CURRENT
ZONING: S -P -2 GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #8.
This item was approved with the Consent Agenda.
10. OTHER ITEMS FOR DISCUSSION:
10A. ALARM FEES
Council discussed this item earlier in the meeting.
11. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 11:04 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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