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Item 4I AudioS Item 41 Approve contract with 3M Library Systems for Radio Frequency Identification Device � 0 Item 4C Approve a contract with 3M Library Systems for the Southlake Library Radio Frequency Identification Device upgrade in the amount of $48,847. Action Requested Approve contract with 3M Library Systems for the Southlake Library Radio Frequency Identification Device (RFID) upgrade in the amount of $48,847 Staff recommends that the City Council approve a contract to upgrade the City Library's security system with the Radio Frequency Identification Device by 3M Library Systems, a sole source vendor, in the amount of $48,847. Ir An identification system is necessary for security and inventory purposes in the Library. The present system was installed in 1999 and will become non-functional within two years. The proposed upgrade for the Library is the Radio Frequency Identification Device (RFID), a system that is only available through 3M Library Systems. The RFID utilizes circuitry tags that allow personnel to identify, check in and check-out items from the Library. During the past year, 364,000 items were checked out of the Library. The new system will improve the process for citizens and library staff. The proposed system is compatible with the existing operation software system –Polaris. 3 An identification system is necessary for security and inventory purposes in the Library. The present system was installed in 1999 and will become non-functional within two years. The proposed upgrade for the Library is the Radio Frequency Identification Device (RFID), a system that is only available through 3M Library Systems. The RFID utilizes circuitry tags that allow personnel to identify, check in and check-out items from the Library. During the past year, 364,000 items were checked out of the Library. The new system will improve the process for citizens and library staff. The proposed system is compatible with the existing operation software system –Polaris. 4 Funding of $50,000 for the purchase of the RFID system is provided in the FY 2011- 12 operating budget of the LibraryDivision. 5 The approval of this contract with 3M Library Systems links to the city’s strategy map relative to the focus areas of Safety and Security and meets the specific corporate objectives of: Provide high quality customer service and Establish and maintain effective internal controls 6 If you have anyquestions regarding this item, contact Kerry McGeath at 817.748.8384. 7